Award

Festive Installation - Winter Programme 2025 Programme (Keel Square and Plot 21)

SUNDERLAND CITY COUNCIL

This public procurement record has 1 release in its history.

Award

27 Nov 2025 at 14:43

UK7 - Contract Details Notice
Summary of the contracting process

The procurement process, initiated by Sunderland City Council, sought services under the "Festive Installation - Winter Programme 2025" contract, centred around Keel Square and Plot 21 in Sunderland, UK (region UKC23). This contract, which involved the design, supply, and installation of a festive installation, has reached its award stage. The procurement used a direct method below the competition threshold, reflecting a focus on specific expertise and capacity needed for the task. The installation was scheduled to be open by 22nd November 2025, with dismantling to occur on 28th December 2025, with the entire project active from 22nd November to 28th December 2025. The contract was awarded to Visual Architekts Ltd, an SME based in Denton, Manchester.

This tender presents opportunities for businesses specialising in event and festival services, particularly those capable of handling the technical complexity and design continuity required for seasonal installations. Companies like Visual Architekts Ltd, with expertise in creative and site-specific installations, can leverage such contracts to enhance their portfolios and gain recognition from prestigious public organisations. Smaller enterprises with unique design capabilities and a proven track record in similar installations could find significant growth opportunities by pursuing similar tenders, particularly those set under non-competitive thresholds that require tailored service delivery without the need for extensive competitive bidding.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Festive Installation - Winter Programme 2025 Programme (Keel Square and Plot 21)

Notice Description

Provision of the design, supply, and installation of a festive installation in Keel Square and Plot 21 for the duration of the winter programme. To be installed and open by 22nd November 2025 and derig to take place on 28th December 2025, which will cost PS70,000. The Provider must have the necessary capacity, expertise, and familiarity with the site-specific requirements of Keel Square and Plot 21 to undertake the work including the technical complexity of the installation, and the need for design continuity and quality assurance.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05ea45
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077734-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

79953000 - Festival organisation services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£84,000 Under £100K

Notice Dates

Publication Date
27 Nov 20252 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
10 Nov 20253 months ago
Contract Period
22 Nov 2025 - 28 Dec 2025 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SUNDERLAND CITY COUNCIL
Contact Name
Not specified
Contact Email
corporate.procurement@sunderland.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
SUNDERLAND
Postcode
SR1 3AA
Post Town
Sunderland
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC44 Sunderland
Delivery Location
Not specified
Local Authority
Sunderland
Electoral Ward
Millfield
Westminster Constituency
Sunderland Central

Supplier Information

Number of Suppliers
1
Supplier Name

VISUAL ARCHITEKTS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05ea45-2025-11-27T14:43:34Z",
    "date": "2025-11-27T14:43:34Z",
    "ocid": "ocds-h6vhtk-05ea45",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PLVZ-4154-GGRZ",
            "name": "Sunderland City Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PLVZ-4154-GGRZ"
            },
            "address": {
                "streetAddress": "City Hall, Plater Way,",
                "locality": "Sunderland",
                "postalCode": "SR1 3AA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKC23"
            },
            "contactPoint": {
                "email": "corporate.procurement@sunderland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.sunderland.gov.uk",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-167723",
            "name": "Visual Architekts Ltd",
            "address": {
                "streetAddress": "Crown Point South Industrial Park,Unit 1 King St",
                "locality": "Denton,Manchester",
                "postalCode": "M34 6PF",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKD35"
            },
            "contactPoint": {
                "email": "clairek@visual-architects.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PLVZ-4154-GGRZ",
        "name": "Sunderland City Council"
    },
    "tender": {
        "id": "ocds-h6vhtk-05ea45",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Festive Installation - Winter Programme 2025 Programme (Keel Square and Plot 21)",
        "description": "Provision of the design, supply, and installation of a festive installation in Keel Square and Plot 21 for the duration of the winter programme. To be installed and open by 22nd November 2025 and derig to take place on 28th December 2025, which will cost PS70,000. The Provider must have the necessary capacity, expertise, and familiarity with the site-specific requirements of Keel Square and Plot 21 to undertake the work including the technical complexity of the installation, and the need for design continuity and quality assurance.",
        "status": "complete",
        "procurementMethod": "direct",
        "procurementMethodDetails": "Below threshold - without competition",
        "lots": [
            {
                "id": "1",
                "status": "complete"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "active",
            "mainProcurementCategory": "services",
            "suppliers": [
                {
                    "id": "GB-FTS-167723",
                    "name": "Visual Architekts Ltd"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "79952000",
                            "description": "Event services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "79953000",
                            "description": "Festival organisation services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKC23",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "status": "active",
            "period": {
                "startDate": "2025-11-22T00:00:00Z",
                "endDate": "2025-12-28T23:59:59Z"
            },
            "value": {
                "amountGross": 84000,
                "currency": "GBP"
            },
            "aboveThreshold": false,
            "dateSigned": "2025-11-10T00:00:00Z",
            "documents": [
                {
                    "id": "077734-2025",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/077734-2025",
                    "datePublished": "2025-11-27T14:43:34Z",
                    "format": "text/html"
                }
            ]
        }
    ],
    "language": "en"
}