Catering Services at Whitefriars School

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05ebdc-2025-12-01T12:11:41Z",
    "date": "2025-12-01T12:11:41Z",
    "ocid": "ocds-h6vhtk-05ebdc",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-09066965",
            "name": "HEATHLAND WHITEFRIARS FEDERATION",
            "identifier": {
                "scheme": "GB-COH",
                "id": "09066965"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PCQM-9857-LCHR"
                }
            ],
            "address": {
                "streetAddress": "Heathland School",
                "locality": "Harrow",
                "postalCode": "HA2 9AG",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI74"
            },
            "contactPoint": {
                "email": "tenders@whitefriarsschool.net"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-12873828",
            "name": "ACE ADVICE LTD",
            "identifier": {
                "scheme": "GB-COH",
                "id": "12873828"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PBBX-5711-VBGM"
                }
            ],
            "address": {
                "streetAddress": "20 Wenlock Road",
                "locality": "London",
                "postalCode": "N1 7GU",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI41"
            },
            "contactPoint": {
                "name": "Ian Henderson",
                "email": "ian.henderson@ace-advice.co.uk",
                "telephone": "+447833265675"
            },
            "roles": [
                "procuringEntity",
                "processContactPoint"
            ],
            "roleDetails": "Catering Consultants",
            "details": {
                "url": "https://www.ace-advice.co.uk/"
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-09066965",
        "name": "HEATHLAND WHITEFRIARS FEDERATION"
    },
    "tender": {
        "id": "ocds-h6vhtk-05ebdc",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Catering Services at Whitefriars School",
        "description": "The school is an all-through school serving the community in Harrow. The provision of catering services to the school requires a contractor to be able to provide freshly prepared meals and snacks which are compliant to the school food plan to over 1500 students and 6th form",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "55524000",
                        "description": "School catering services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI74",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 2790000,
            "amount": 2325000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "The procedure will consist of four distinct stages, allowing for an initial assessment of interested suppliers. Suppliers will be evaluated against the specific objectives of the new contract through the following stages: * Selection Stage and Shortlisting * Invitation to Tender (ITT) and Shortlisting for Presentation * Presentation of Proposal to the Authority * Reference Checking The evaluation of the shortlisting process will be based on the information submitted by the bidding companies. A shortlist of suppliers will be compiled, with the 4 highest-scoring submissions invited to progress to the subsequent stage of the procurement process. Only those companies that are selected and formally notified will be invited to submit a response during the ITT stage."
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "https://bidiful-teamportal.app/p/aceadvice",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2025-12-18T12:00:00Z",
        "awardPeriod": {
            "endDate": "2026-06-01T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 2790000,
                    "amount": 2325000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Quality will be assessed through a combination of the written response, presentation, and references provided by bidders. Moderation will be applied across all these areas to ensure consistency and fairness in evaluation, with each element contributing to the overall quality score.",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-08-01T00:00:00+01:00",
                    "endDate": "2029-07-31T23:59:59+01:00",
                    "maxExtentDate": "2031-07-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Two 1-Year extensions are available if agreed in writing by both parties"
                },
                "hasOptions": true,
                "options": {
                    "description": "Other schools may join the Trust, or other schools in the trust may join this contract when their previous arrangements permit."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "Documents will be made available via Bidiful, following expressions of interest from potential bidders Please email; ian.henderson@ace-advice.co.uk or call 07833 265675 for access to the tender documentation",
                "url": "https://bidiful-teamportal.app/p/aceadvice"
            },
            {
                "id": "078451-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/078451-2025",
                "datePublished": "2025-12-01T12:11:41Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}