Award

Microsoft Office 365 licences

SCIENCE MUSEUM GROUP

This public procurement record has 2 releases in its history.

Award

01 Dec 2025 at 17:09

UK6 - Contract Award Notice
Award

01 Dec 2025 at 17:02

UK5 - Transparency Notice
Summary of the contracting process

The Science Museum Group, located in London, has completed a direct procurement process to award a contract for the renewal of Microsoft Office 365 licences. The procurement, categorized under software package and information systems, involves a direct award method, recognizing Microsoft as the sole supplier of these proprietary services. The contract, valued at £951,000 (gross amount £1,141,200), covers a period from 1st January 2026 to 31st December 2028. Critical dates include the standstill period ending on 11th December 2025, with the award notice published on 1st December 2025.

This direct procurement represents an opportunity for large-scale technology providers like Microsoft to sustain their business relations through exclusive service provision. Enterprises capable of offering licensed software solutions, particularly those involving unique platforms that integrate telephony, SharePoint, and security systems, will find similar opportunities for growth. This type of tender may not be open to new competitors, given the specialised nature and proprietary rights held by Microsoft, which underlines the challenges and opportunities for businesses in competitive, niche markets.

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Notice Information

Notice Title

Microsoft Office 365 licences

Notice Description

Renewal of the Office 365 Subscription Agreement with Microsoft, which provide access to our Office Suite, Teams Telephony, SharePoint, Intranet and several other security & compliance features.

Procurement Information

Microsoft is the sole provider of Office 365 services, including Teams Telephony, SharePoint, and associated security and compliance features. These services are proprietary and cannot be supplied or maintained by any other vendor. Alternative solutions would not meet our operational and interoperability requirements without disproportionate cost and disruption.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05ec57
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/078658-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£951,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
1 Dec 20252 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
1 Dec 20252 months ago
Contract Period
1 Jan 2026 - 31 Dec 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SCIENCE MUSEUM GROUP
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW7 2DD
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI33 Kensington & Chelsea and Hammersmith & Fulham
Delivery Location
Not specified
Local Authority
Kensington and Chelsea
Electoral Ward
Brompton & Hans Town
Westminster Constituency
Kensington and Bayswater

Supplier Information

Number of Suppliers
1
Supplier Name

MICROSOFT

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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