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Spectralogic Support and Maintenance 2026 eAuction

BFI

This public procurement record has 2 releases in its history.

Award

12 Dec 2025 at 11:09

UK6 - Contract Award Notice
Tender

02 Dec 2025 at 14:52

UK4 - Tender Notice
Summary of the contracting process

The British Film Institute (BFI) has concluded the tender process for the "Spectralogic Support and Maintenance 2026 eAuction" contract, focusing on support and maintenance for data tape libraries and gateway appliances. The procurement process was completed on 12th December 2025, and the contract award was announced with Soluble Ltd as the supplier for the upcoming three-year term starting 19th April 2026 until 18th April 2029. This contract, categorised under computer equipment maintenance and services, followed an open procurement procedure. With its main office located at Stephen Street, London, the BFI operates under sub-central government authority classification, indicating its role as a public authority within the sector. The process was expedited under the light-touch regime with an accelerated rationale. Key dates included the tender submission deadline on 10th December 2025, and the scheduled signature date by 5th January 2026.

This procurement presents considerable opportunities for businesses, especially those specialising in IT and maintenance services. Companies with expertise in computer equipment support and maintenance would find this contract advantageous, given the detailed requirements for SpectraGuard Next Business Day On-Site Support. Small and medium-sized enterprises (SMEs), like Soluble Ltd, demonstrated their competitiveness by participating in the open bidding process and successfully securing the contract award. This tender invites firms with capacity for delivering high-quality, timely IT services, helping them establish strong customer relationships and grow their business footprint within the UK’s public sector through substantial contracts. The emphasis on direct service provision rather than third-party contractors underscores the value placed on reliability and expertise.

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Notice Information

Notice Title

Spectralogic Support and Maintenance 2026 eAuction

Notice Description

The BFI National Archive has two SpectraLogic T-950 data tape libraries and two Black Pearl gateway appliances to manage those two data tape libraries. We need to renew the support and maintenance of all four devices, for a 3 year period starting on 19th April 2026. We require official SpectraGuard Next Business Day On Site Support, not third party support, and require the specific support provision described below, with serial numbers for the devices themselves.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05ed1c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/082361-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

50 - Repair and maintenance services

CPV Codes

30200000 - Computer equipment and supplies

50312000 - Maintenance and repair of computer equipment

50312300 - Maintenance and repair of data network equipment

50312410 - Maintenance of microcomputers

50312600 - Maintenance and repair of information technology equipment

50312610 - Maintenance of information technology equipment

Notice Value(s)

Tender Value
£450,000 £100K-£500K
Lots Value
£450,000 £100K-£500K
Awards Value
£435,462 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
12 Dec 20259 months ago
Submission Deadline
10 Dec 2025Expired
Future Notice Date
Not specified
Award Date
11 Dec 20259 months ago
Contract Period
19 Apr 2026 - 18 Apr 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BFI
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W1T 1LN
Postcode Area
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI36 Camden
Delivery Location
Not specified
Local Authority
Camden
Electoral Ward
Bloomsbury
Westminster Constituency
Holborn and St Pancras

Supplier Information

Number of Suppliers
1
Supplier Name

Soluble Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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