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New EV Depot - Architectural Designer Services in connection with construction of a new EV depot for AfC SEND Transport

The Royal Borough of Kingston upon Thames

This public procurement record has 5 releases in its history.

TenderUpdate

18 Sep 2026 at 17:33

UK4 - Tender Notice
TenderUpdate

18 Sep 2026 at 16:44

UK4 - Tender Notice
TenderUpdate

07 Sep 2026 at 17:46

UK4 - Tender Notice
Tender

07 Sep 2026 at 17:25

UK4 - Tender Notice
Planning

02 Dec 2025 at 15:40

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Royal Borough of Kingston upon Thames is procuring architectural designer services for a new electric vehicle depot supporting AfC special educational needs transport. The appointed architect will develop the project from the Council’s existing RIBA Stage 0 strategic brief, capacity drawings and initial cost estimate through feasibility and RIBA Stages 1 and 2. The work will support a business case and a decision on whether to proceed beyond feasibility, with a possible extension if the Council advances the project. The proposed depot site is the car park site on Jubilee Way, Cox Lane, Chessington. The wider project is intended to relocate the existing service, accommodate fleet expansion and support continued transport services for children in the borough, while delivering net-zero benefits through fleet electrification. This is a professional architectural, construction and engineering service.

The procurement has reached tender: the Council invited offers through an open procedure. Clarification questions were due by 1 October 2026 at 12 noon, with responses due by 5 October 2026 at 12 noon; tender responses were due by 16 October 2026 at 12 noon. Assessment summaries and the contract award notice were scheduled for 30 November 2026, with contract signature scheduled for 15 December 2026. The single lot has an estimated value of £300,000 excluding VAT, or £360,000 including VAT. The contract period runs from 30 November 2026 to 30 June 2029, with a possible extension to 2 December 2029 and renewal permitted. Evaluation is weighted 50% technical quality, 40% price and 10% social value. Electronic submission in English is allowed.

This opportunity suits architectural practices and multidisciplinary design consultancies able to lead feasibility and early-stage design for an electric vehicle depot and transport facility. It is identified as suitable for small and medium-sized enterprises, and offers scope for firms with experience turning an initial strategic brief into a developed business case and RIBA Stage 2 proposals. Bidders must demonstrate financial and economic standing, suitable insurance arrangements or a commitment to obtain them, legal capacity including GDPR compliance, and technical ability. The requirements also cover health and safety, carbon reduction planning, environmental management systems, modern slavery and living wage commitments. Suppliers with credible sustainable design expertise, electric vehicle infrastructure or depot experience, and the organisational capacity to support potential progression beyond feasibility are well placed.

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Notice Information

Notice Title

New EV Depot - Architectural Designer Services in connection with construction of a new EV depot for AfC SEND Transport

Notice Description

Royal Borough of Kingston are conducting this Procurement to select an Architect to progress RIBA stage 1 & 2 for the construction of a new EV depot for AfC SEN Transport services. The proposed site identified by the Council is known as the car park site, Jubilee Way, Cox Lane, Chessington. The Project is a major project to relocate the service from their current location to enable development and to allow for the required expansion of the fleet to deliver this key service. RBK has already carried out some capacity drawings, initial cost estimate and strategic Brief (RIBA stage 0). This has identified the site has potential to accommodate the needs of the user. The purpose of this Procurement is to appoint an Architect who can progress the feasibility further up to and including RIBA stage 2. This will enable the Council to prepare a business case and make an informed decision on taking the project beyond feasibility. There is an option to extend this appointment further subject to the Council's decision to progress the project. Following soft market engagement, RBK has decided to procure these services through an open tender. The value of the works is estimated at PS300,000.00 exclusive of VAT or PS360,000.00 inclusive of VAT. The construction of a new EV depot will enable the Council to continue to deliver quality SEN transportation services for children of the Borough as well as providing net zero benefits from electrification of the fleet. The indicative procurement dates for this opportunity are: 7th September 2026 - Issue Tender documents 1st October at 12:00noon - Deadline for receipt of Clarification Messages 5th October at 12noon - Deadline for issue of Clarification Message responses 16th October at 12noon - Deadline for receipt of Tender Responses (Tender Return Deadline) 30th November 2026 - Assessment summaries & Contract Award Notice issued 15th December 202 - Contract signature

Planning Information

The Royal Borough of Kingston is seeking to engage with the Architectural services market in preparation for the forthcoming procurement of a New EV Depot - Designer Services The purpose of this soft market testing exercise is to gather insights from suppliers to inform the future procurement strategy, contract structure, and scope of services ensuring best value, innovation, and sustainability. The Preliminary Market Engagement documents have been published on the Council's e-procurement portal, London Tenders Portal Please access the project via the portal to download and complete the Pre Market Engagement questionnaire. Please submit your response via the portal.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05ed37
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/088917-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71000000 - Architectural, construction, engineering and inspection services

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
£300,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Sep 20263 days ago
Submission Deadline
16 Oct 20264 weeks to go
Future Notice Date
30 Mar 2026Expired
Award Date
Not specified
Contract Period
30 Nov 2026 - 30 Jun 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Royal Borough of Kingston upon Thames
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KINGSTON UPON THAMES
Postcode
KT1 1EU
Postcode Area
Kingston upon Thames
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI63 Merton, Kingston upon Thames and Sutton
Delivery Location
Not specified
Local Authority
Kingston upon Thames
Electoral Ward
Kingston Town
Westminster Constituency
Kingston and Surbiton

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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