Planning

HR - ICS - Pay progression digital assessment tool

DEPARTMENT FOR ENERGY SECURITY & NET ZERO

This public procurement record has 2 releases in its history.

PlanningUpdate

04 Dec 2025 at 09:19

UK2 - Preliminary Market Engagement Notice
Planning

03 Dec 2025 at 10:39

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Department for Energy Security & Net Zero is currently in the planning stage of a procurement process aimed at developing an HR pay progression digital assessment tool. This upcoming tender is focused on the development and provision of digital solutions that support managing pay progression for approximately 4,000 staff. The industry category for this procurement includes software packages and IT services such as consulting, software development, internet, and support. Located in London, the buying organisation is engaging with interested parties ahead of potential competition. A pre-market engagement session is scheduled on Monday, 15th December, with confirmation due by Friday, 12th December. The procurement is planned under the 'goods' category, and the contracting period is slated to start on 20th April 2026.

This tender represents a significant opportunity for businesses specialising in digital HR solutions, particularly those with expertise in automation and integration capabilities. The procurement favours scalable solutions that integrate seamlessly with existing HR and payroll systems, ensuring compliance with UK employment standards. SMEs offering innovative software packages equipped with reporting, audit features, and user-friendly interfaces are encouraged to participate. With a planned budget of £400,000, the contracting process presents a chance for suppliers to expand their portfolio within the public sector by contributing to efficiency and transparency in HR processes. The project will run until 2028, with a possibility for renewal, providing sustained growth opportunities.

How relevant is this notice?

Notice Information

Notice Title

HR - ICS - Pay progression digital assessment tool

Notice Description

The HR team within ICS Integrated Corporate Services, part of the Department for Energy Security and Net Zero is seeking to engage with the market in advance of a potential future procurement, for the provision of a digital solution to help support manage pay progression across the pay scale for approximately 4,000 staff. This notice aims to inform suppliers of a forthcoming supplier event to be held via teams on Monday 15th December. We invite interested parties to share details of systems that can support pay progression and streamline processes by reducing administrative tasks through digital solutions. We are interested in solutions that offer: * Automated pay progression functionality aligned with ICS pay structures and policies * Integration capabilities with existing HR and payroll systems such as workday * Compliance with relevant employment and data protection standards * User-friendly interfaces for HR teams, managers, and staff * Robust reporting and audit features to support governance and transparency * Scalable architecture to accommodate future workforce changes

Planning Information

The aim of this market engagement is to explore available digital solutions, understand technological capabilities, and inform the market of the future competition. This exercise will help support any potential future procurement approach. If your organisation would like to attend the pre market engagement session via Teams on Monday 15th December 14:00 GMT , please can you confirm via email to corporateservicescommercial@ics.gov.uk with the title "PME EVENT Pay progression tool" if you would like to attend. Please confirm • Name of Organisation • Name of Attendees & positions No later than Friday 12th December 17:00 GMT. We loook forward to hearing from you.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05edaf
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/079569-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Dec 2025Today
Submission Deadline
Not specified
Future Notice Date
2 Feb 20262 months to go
Award Date
Not specified
Contract Period
19 Apr 2026 - 20 Apr 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DEPARTMENT FOR ENERGY SECURITY & NET ZERO
Contact Name
Corporate Services Commercial
Contact Email
corporateservicescommercial@ics.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
SW1A 2HP
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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