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715729502 - Provision of Army Service Charitable Funds Upgrade (DInfo 0296)

Ministry of Defence

This public procurement record has 5 releases in its history.

ContractAmendment

05 Aug 2026 at 14:37

UK10 - Contract Change Notice
ContractAmendment

29 Jul 2026 at 07:47

UK10 - Contract Change Notice
Award

25 Feb 2026 at 14:16

UK7 - Contract Details Notice
Award

13 Jan 2026 at 13:55

UK6 - Contract Award Notice
Award

04 Dec 2025 at 08:11

UK5 - Transparency Notice
Summary of the contracting process

The Ministry of Defence procured an upgrade to the existing Army Service Charitable Funds accounting package, Paxton+ V7. The requirement covers replacement or modernisation of the established accounting system and its underlying database infrastructure, including online functionality associated with the solution. The work is for the Ministry of Defence’s Army service charitable funds operation and is delivered in the United Kingdom. The procurement is principally for database systems and related software capability. Paxton Software Ltd is the selected supplier and owns the existing integrated software infrastructure. The requirement therefore concerns specialist software upgrade, integration and support capability for an established public-sector financial system rather than a new, standalone accounting implementation.

The procurement is complete and the contract was awarded to Paxton Software Ltd by direct award on technical single-supplier grounds. The award date was 8 January 2026 and the contract was signed on 28 January 2026. The awarded value is £512,308 excluding VAT, or £614,770 including VAT. The contract period runs from 30 January 2026 to 29 January 2028, with two optional one-year extensions, allowing performance through 30 January 2030. One lot was completed and was identified as suitable for SMEs. The Ministry of Defence relied on Paxton’s ownership of the integrated infrastructure, technical knowledge and expertise, and the absence of reasonable alternatives. Proposed Phase 4 changes have values of £509,195 and £951,903 excluding VAT, with standstill periods ending on 13 August and 17 August 2026 respectively.

This award shows demand for specialist suppliers able to upgrade and extend long-established accounting software while preserving existing integrations and data structures. A credible competitor for similar Ministry of Defence requirements would need strong database systems and software engineering capability, experience modernising ageing financial platforms, and the ability to deliver new online functionality on top of an established architecture. Ownership or secure access to the relevant intellectual property, detailed knowledge of the incumbent platform, and proven integration expertise would be particularly important. Suppliers would also need to demonstrate sufficient technical assurance, delivery capacity and risk control for a government charitable-funds system. The procurement indicates that continuity, compatibility and a low-risk transition can outweigh the attraction of replacing the incumbent technology.

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Notice Information

Notice Title

715729502 - Provision of Army Service Charitable Funds Upgrade (DInfo 0296)

Notice Description

Single supplier - technical reasons The Commercial Team for DInfo, part of the UK Ministry of Defence, intends to award a contract to Paxton Software Limited (PAXTON) for upgrading the existing Army Service Charitable Funds accounting package (Paxton+ V7). The contract will be for a term of 2 (+1 +1) years and have an estimated value of PS512,308 (exclusive of VAT). It is considered that this contract can be awarded under Section 41 of the Procurement Act 2023 because the direct award justification specified in Paragraph 6 of Schedule 5 Procurement Act 2023 (single supplier - technical reasons) applies. This is because the existing software has been in place for 25 years and will soon become obsolete. PAXTON owns the integrated software infrastructure and is the only supplier that has the requisite technical knowledge and expertise to upgrade the software. There are no reasonable alternatives to this supplier.

Procurement Information

Single supplier - technical reasons The Commercial Team for DInfo, part of the UK Ministry of Defence, intends to award a contract to Paxton Software Limited (PAXTON) for upgrading the existing Army Service Charitable Funds accounting package (Paxton+ V7). The contract will be for a term of 2 (+1 +1) years and have an estimated value of PS512,308 (exclusive of VAT). It is considered that this contract can be awarded under Section 41 of the Procurement Act 2023 because the direct award justification specified in Paragraph 6 of Schedule 5 Procurement Act 2023 (single supplier - technical reasons) applies. This is because the existing software has been in place for 25 years and will soon become obsolete. PAXTON owns the integrated software infrastructure and is the only supplier that has the requisite technical knowledge and expertise to upgrade the software. There are no reasonable alternatives to this supplier.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05ee62
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074250-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK10 - Contract Change Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48610000 - Database systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£512,308 £500K-£1M
Contracts Value
£512,308 £500K-£1M

Notice Dates

Publication Date
5 Aug 20263 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
4 Dec 20258 months ago
Contract Period
30 Jan 2026 - 29 Jan 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ministry of Defence
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ANDOVER
Postcode
SP11 8HT
Postcode Area
Salisbury
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
Not specified
Local Authority
Test Valley
Electoral Ward
Andover Millway
Westminster Constituency
North West Hampshire

Supplier Information

Number of Suppliers
1
Supplier Name

Paxton Software Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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