Award

Electronic Test Requesting Bags and Labels

NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)

This public procurement record has 2 releases in its history.

TenderCancellation

05 Dec 2025 at 12:30

UK12 - Procurement Termination Notice
Award

04 Dec 2025 at 18:26

UK5 - Transparency Notice
Summary of the contracting process

The NHS Wales Shared Services Partnership, hosted by Velindre University NHS Trust, is overseeing the procurement for "Electronic Test Requesting Bags and Labels", aimed at supporting pathology specimen handling within Cardiff and Vale University Health Board. The procurement falls under the public authority classification and complies with Welsh devolved regulations. This process is identified as a direct award given to JONES & BROOKS, LIMITED, with the contract scheduled from 16 December 2025 to 14 December 2028. However, it is also noted that there has been a recent cancellation notice due to procedural adjustments, impacting related tender announcements.

This procurement process presents opportunities for businesses, particularly those in the medical supplies sector with keen capabilities in supplying goods that require seamless integration with healthcare systems. Companies that specialise in delivering high-tech medical handling solutions, especially those capable of guaranteeing critical service continuity, stand to benefit. Although a direct award limits competitive bidding in this specific instance, similar future procurements could offer openings for SMEs capable of supplying high-quality medical bags and labels, particularly firms like JONES & BROOKS, LIMITED, which have shown capacity to meet stringent technical and operational requirements.

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Notice Information

Notice Title

Electronic Test Requesting Bags and Labels

Notice Description

Cardiff and Vale University Health Board intends to award a contract for the supply of Electronic Test Requesting Bags and Labels to support the GP Test Requesting and Results Reporting Service, which is integrated with TrakCare LIMS. These products are essential for pathology specimen handling and continuity of service across the Health Board. The award will be made to Jones & Brooks Limited as a direct award under the Procurement Act 2023 due to the supplier's unique ability to meet the Health Board's technical and operational requirements without disruption to patient care.

Procurement Information

The Health Board requires continuity of supply for Electronic Test Requesting Bags and Labels, which are critical to the GP Test Requesting and Results Reporting Service integrated with TrakCare LIMS. These products are essential for safe and efficient specimen handling across multiple clinical areas. Jones & Brooks Limited is the incumbent supplier whose products have been fully evaluated and approved for compliance with Health Board standards. No alternative supplier can meet the technical specifications, integration requirements, and operational standards without significant risk to patient care and service continuity. Changing supplier would require revalidation of products, system integration checks, and clinical sign-off, which would introduce delays and operational risk. Therefore, a direct award under the Procurement Act 2023 is justified to maintain service continuity and patient safety.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05ef32
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/080122-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK5 - Transparency Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

33 - Medical equipments, pharmaceuticals and personal care products

CPV Codes

33141610 - Collection bag

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£162,367 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
5 Dec 20252 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
4 Dec 20252 months ago
Contract Period
16 Dec 2025 - 14 Dec 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)
Additional Buyers

MISSING

Contact Name
Ben Evans
Contact Email
ben.evans4@wales.nhs.uk
Contact Phone
Not specified

Buyer Location

Locality
CARDIFF
Postcode
CF14 3UZ
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Gabalfa
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

JONES & BROOKS,LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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