Tender

Hinchley Wood Learning Partnership ~ Catering Tender

HINCHLEY WOOD LEARNING PARTNERSHIP

This public procurement record has 1 release in its history.

Tender

04 Dec 2025 at 19:05

UK4 - Tender Notice
Summary of the contracting process

The Hinchley Wood Learning Partnership is currently in the tender stage for the provision of catering services at Thames Ditton Junior School in Esher, Surrey. This procurement process is open and seeks to appoint a contractor to deliver innovative school catering services to approximately 360 students and 55 staff. The contract, valued at £398,630, is for a duration of three years, starting from September 2026 and ending in August 2029, with a possibility of extension. The deadline for tender submissions is set for 6th March 2026, and potential contractors are encouraged to submit recommendations that align with the school's current service offerings while introducing exciting new food concepts to cater to a diverse array of pupil tastes and dietary requirements.

This tender presents a significant opportunity for catering businesses that specialise in providing healthy, innovative food services with fresh, locally sourced ingredients. Suitable candidates will demonstrate their capacity to support and complement the school’s values and the principles of Every Child Matters. The successful contractor will also be expected to consider inward capital investment in the existing kitchen facilities. The competitive tender process aims to balance value for money with quality service offerings, welcoming initiatives that cater to both free school meals and purchased lunches. Small and medium enterprises (SMEs) are explicitly encouraged to apply, expanding their visibility and growth in the educational catering industry.

How relevant is this notice?

Notice Information

Notice Title

Hinchley Wood Learning Partnership ~ Catering Tender

Notice Description

Thames Ditton Junior School (TDJS) is a Junior school in Thames Ditton, Surrey, with children in Years 3, 4, 5 and 6. In 2022 the school became an academy and joined as the third school in the Hinchley Wood Learning Partnership. The school will be moving from three to two forms of entry from September 2026. The kitchen was recently refurbished and includes a Rational combi oven. The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the current 360 students on roll and 55 teaching and support staff, with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The school would like potential contractors to review the current range of services offered and make recommendations accordingly. The contract being tendered is for three years in duration from September 2026 to August 2029 and will operate as a Guaranteed Performance Contract, with the successful Contractor offering the school a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with Thames Ditton Junior School for the duration of this contract. The 2026/27 school year is based on a calendar of 38 weeks (due to a two-week October half-term). https://www.tdjs.org/61/term-dates INSET days are to be confirmed but typically there are four days are to be used for staff professional development, with one or two right at the beginning of September. The contract offered covers the scope for the provision of lunchtime catering services within the school. Free School meals will be charged based on consumption. Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price. The catering profile of the student body is as follows and offers a good opportunity to increase the daily number of catered lunches: Catered Lunches during the week: 175 - 196 Packed lunches during the week:164 - 185 Free school meal students:17 The value of the current contract is: - 2024/ 2025 TotalPSPS79,726.00 TDJS expects the successful contractor to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The school expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of Every Child Matters. As a school who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding inward capital investment as part of the Contractor's tender submission would be welcomed. The school would like the Contractor to look at making this investment within the existing kitchen area. Please be advised that this contract will be let on a 3 + 2 Year contract Please see PSQ document for more information. For more information about this opportunity, please visit the Delta eSourcing portal at: https://litmustms.co.uk/tenders/UK-UK-Esher:-School-catering-services./QY682TU62S To respond to this opportunity, please click here: https://litmustms.co.uk/respond/QY682TU62S

Lot Information

Lot 1

Renewal: 3+2 See PSQ Document for more information.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05ef37
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/079947-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55524000 - School catering services

Notice Value(s)

Tender Value
£398,630 £100K-£500K
Lots Value
£398,630 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Dec 2025Today
Submission Deadline
6 Mar 20264 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Aug 2026 - 31 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HINCHLEY WOOD LEARNING PARTNERSHIP
Contact Name
Not specified
Contact Email
tenders@litmuspartnership.co.uk
Contact Phone
01276 673896

Buyer Location

Locality
ESHER
Postcode
KT10 0AQ
Post Town
Kingston upon Thames
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Elmbridge
Electoral Ward
Hinchley Wood and Weston Green
Westminster Constituency
Esher and Walton

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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