Notice Information
Notice Title
Void Property Cleaning & Clearance Framework
Notice Description
Adra (the client) is seeking the services of suitably qualified and experienced cleaning and property clearance service providers to assist our in-house property repairs and maintenance team. Service providers should be capable of providing a full range of high quality services as contained within the suite of documents within this tender pack.
Lot Information
1a - Void Property Cleaning - Arfon
Void Property Cleaning within Arfon geographical area
1b - Void Property Cleaning - DwyforVoid Property Cleaning within Dwyfor geographical area
1c - Void Property Cleaning - MeirionnyddVoid Property Cleaning within Meirionnydd geographical area
1d - Void Property Cleaning - Conwy CountyVoid Property Cleaning within Conwy County geographical area
1e - Void Property Cleaning - Denbighshire & FlintshireVoid Property Cleaning within Denbighshire & Flintshire geographical area
1f - Void Property Cleaning - Wrexham CountyVoid property cleaning within Wrexham County geographical area
2a - Void Property Clearance - ArfonVoid property clearance within Arfon geographical area
2b - Void Property Clearance - DwyforVoid property clearance within Dwyfor geographical area
2c - Void Property Clearance - MeirionnyddVoid property clearance within Meirionnydd geographical area
2d - Void Property Clearance - Conwy CountyVoid property clearance within Conwy County geographical area
2e - Void Property Clearance - Denbighshire & FlintshireVoid property clearance within Denbighshire & Flintshire geographical area
2f - Void Property Clearance - Wrexham CountyVoid property clearance within Wrexham county
Planning Information
Adra (Tai) Cyfyngedig are looking to establish a Void Property Cleaning and Clearance framework to support our repairs and maintenance team. To establish the best procurement strategy and framework structure we are carrying out pre-market engagement to gain insight and feedback from service providers working within our geographical areas. As part of our early procurement planning process, Adra undertook a series of activities to engage with the market from late 2024 to early 2025. Following on from these sessions, Adra have decided to establish a framework agreement with separate lots for the Property Cleaning service and for the Property Clearance service. Due to the nature of the services, the framework will operate on an ad-hoc, as-and-when-required basis. The structure of the framework we are looking at is; Lot 1 – Void Property Cleaning 1a - Arfon 1b - Dwyfor 1c - Meirionnydd 1d - Conwy County 1e - Denbighshire & Flintshire 1f - Wrexham County Lot 2 – Void Property Clearance 2a - Arfon 2b - Dwyfor 2c - Meirionnydd 2d - Conwy County 2e - Denbighshire & Flintshire 2f - Wrexham County As part of this PME we are keen to hear from providers that would be able to undertake the services within any of the named lots. Next Steps We invite any interested parties to contact caffael@adra.co.uk to express interest prior to the formal tender notice. Important Note: This is not a call for competition. Participation in this engagement does not grant any advantage in the subsequent procurement process. All future opportunities will be advertised in accordance with the Procurement Act 2023.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05eff8
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/085567-2025
- Current Stage
- Tender
- All Stages
- Planning, Tender
Procurement Classification
- Notice Type
- UK4 - Tender Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME, VCSE
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
90 - Sewage, refuse, cleaning and environmental services
-
- CPV Codes
90500000 - Refuse and waste related services
90600000 - Cleaning and sanitation services in urban or rural areas, and related services
90900000 - Cleaning and sanitation services
Notice Value(s)
- Tender Value
- £500,000 £500K-£1M
- Lots Value
- £500,000 £500K-£1M
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 22 Dec 20252 months ago
- Submission Deadline
- 9 Feb 2026Expired
- Future Notice Date
- 14 Dec 2025Expired
- Award Date
- Not specified
- Contract Period
- 31 Mar 2026 - 31 Mar 2030 4-5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- ADRA (TAI) CYF
- Contact Name
- Sophie Williams
- Contact Email
- caffael@adra.co.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- BANGOR
- Postcode
- LL57 4BL
- Post Town
- Llandudno
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL3 North Wales
- Small Region (ITL 3)
- TLL32 Gwynedd
- Delivery Location
- TLL12 Gwynedd, TLL13 Conwy and Denbighshire, TLL23 Flintshire and Wrexham
-
- Local Authority
- Gwynedd
- Electoral Ward
- Y Faenol
- Westminster Constituency
- Bangor Aberconwy
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/085567-2025
22nd December 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/080262-2025
5th December 2025 - Preliminary market engagement notice on Find a Tender -
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=355810
Qualitative Questionnaire -
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=355815
Specification documents
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"criteria": [
{
"type": "price",
"name": "Price",
"description": "Please see Annex 4 - Evaluation Criteria of the ITT document",
"numbers": [
{
"number": 70,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Technical Response",
"description": "Please see Annex 4 - Evaluation Criteria of the ITT document",
"numbers": [
{
"number": 20,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Social Value",
"description": "Please see Annex 4 - Evaluation Criteria of the ITT document",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
]
}
]
},
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2026-04-01T00:00:00+01:00",
"endDate": "2030-03-31T23:59:59+01:00"
}
},
{
"id": "7",
"title": "2a - Void Property Clearance - Arfon",
"description": "Void property clearance within Arfon geographical area",
"status": "active",
"value": {
"amountGross": 600000,
"amount": 500000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "price",
"name": "Price",
"description": "Please see Annex 4 - Evaluation Criteria of the ITT document",
"numbers": [
{
"number": 70,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Technical Response",
"description": "Please see Annex 4 - Evaluation Criteria of the ITT document",
"numbers": [
{
"number": 20,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Social Value",
"description": "Please see Annex 4 - Evaluation Criteria of the ITT document",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
]
}
]
},
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2026-04-01T00:00:00+01:00",
"endDate": "2030-03-31T23:59:59+01:00"
}
},
{
"id": "8",
"title": "2b - Void Property Clearance - Dwyfor",
"description": "Void property clearance within Dwyfor geographical area",
"status": "active",
"value": {
"amountGross": 600000,
"amount": 500000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "price",
"name": "Price",
"description": "Please see Annex 4 - Evaluation Criteria of the ITT document",
"numbers": [
{
"number": 70,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Technical Response",
"description": "Please see Annex 4 - Evaluation Criteria of the ITT document",
"numbers": [
{
"number": 20,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Social Value",
"description": "Please see Annex 4 - Evaluation Criteria of the ITT document",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
]
}
]
},
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2026-04-01T00:00:00+01:00",
"endDate": "2030-03-31T23:59:59+01:00"
}
},
{
"id": "9",
"title": "2c - Void Property Clearance - Meirionnydd",
"description": "Void property clearance within Meirionnydd geographical area",
"status": "active",
"value": {
"amountGross": 600000,
"amount": 500000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "price",
"name": "Price",
"description": "Please see Annex 4 - Evaluation Criteria of the ITT document",
"numbers": [
{
"number": 70,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Technical Response",
"description": "Please see Annex 4 - Evaluation Criteria of the ITT document",
"numbers": [
{
"number": 20,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Social Value",
"description": "Please see Annex 4 - Evaluation Criteria of the ITT document",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
]
}
]
},
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2026-04-01T00:00:00+01:00",
"endDate": "2030-03-31T23:59:59+01:00"
}
},
{
"id": "10",
"title": "2d - Void Property Clearance - Conwy County",
"description": "Void property clearance within Conwy County geographical area",
"status": "active",
"value": {
"amountGross": 600000,
"amount": 500000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "price",
"name": "Price",
"description": "Please see Annex 4 - Evaluation Criteria of the ITT document",
"numbers": [
{
"number": 70,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Technical Response",
"description": "Please see Annex 4 - Evaluation Criteria of the ITT document",
"numbers": [
{
"number": 20,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Social Value",
"description": "Please see Annex 4 - Evaluation Criteria of the ITT document",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
]
}
]
},
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2026-04-01T00:00:00+01:00",
"endDate": "2030-03-31T23:59:59+01:00"
}
},
{
"id": "11",
"title": "2e - Void Property Clearance - Denbighshire & Flintshire",
"description": "Void property clearance within Denbighshire & Flintshire geographical area",
"status": "active",
"value": {
"amountGross": 600000,
"amount": 500000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "price",
"name": "Price",
"description": "Please see Annex 4 - Evaluation Criteria of the ITT document",
"numbers": [
{
"number": 70,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Technical Response",
"description": "Please see Annex 4 - Evaluation Criteria of the ITT document",
"numbers": [
{
"number": 20,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Social Value",
"description": "Please see Annex 4 - Evaluation Criteria of the ITT document",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
]
}
]
},
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2026-05-01T00:00:00+01:00",
"endDate": "2030-03-31T23:59:59+01:00"
}
},
{
"id": "12",
"title": "2f - Void Property Clearance - Wrexham County",
"description": "Void property clearance within Wrexham county",
"status": "active",
"value": {
"amountGross": 600000,
"amount": 500000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "price",
"name": "Price",
"description": "Please see Annex 4 - Evaluation Criteria of the ITT document",
"numbers": [
{
"number": 70,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Technical Response",
"description": "Please see Annex 4 - Evaluation Criteria of the ITT document",
"numbers": [
{
"number": 20,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Social Value",
"description": "Please see Annex 4 - Evaluation Criteria of the ITT document",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
]
}
]
},
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2026-04-01T00:00:00+01:00",
"endDate": "2030-03-31T23:59:59+01:00"
}
}
],
"status": "active",
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"submissionMethodDetails": "https://www.sell2wales.gov.wales",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en",
"cy"
]
},
"tenderPeriod": {
"endDate": "2026-02-09T10:00:00+00:00"
},
"enquiryPeriod": {
"endDate": "2026-02-02T17:00:00+00:00"
},
"awardPeriod": {
"endDate": "2026-03-18T23:59:59+00:00"
},
"lotDetails": {
"awardCriteriaDetails": "For each lot, bidders will be required to provide prices for each of the services requested within the pricing document. Bidders may provide submissions to be on any combination of geographical lots within either the Void Property Cleaning Lot, Void Property Clearance Lot or both, but please note that appointment to one Lot does not guarantee an appointment to other Lots. It is anticipated that a maximum of 6 service providers will be appointed on to each Lot, however, should the total scoring for the 7th placed service provider be within 1% of the 6th, Adra may use our discretion to award an additional service provider to lots."
},
"documents": [
{
"id": "L-1",
"documentType": "biddingDocuments",
"description": "Invitation to tender",
"url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=355809"
},
{
"id": "L-2",
"documentType": "biddingDocuments",
"description": "Qualitative Questionnaire",
"url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=355810"
},
{
"id": "L-3",
"documentType": "biddingDocuments",
"description": "Pricing Frameworks",
"url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=355811"
},
{
"id": "L-4",
"documentType": "biddingDocuments",
"description": "Form of contract",
"url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=355813"
},
{
"id": "L-6",
"documentType": "biddingDocuments",
"description": "Framework Brief",
"url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=355814"
},
{
"id": "L-7",
"documentType": "biddingDocuments",
"description": "Specification documents",
"url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=355815"
},
{
"id": "L-8",
"documentType": "biddingDocuments",
"description": "Supporting policies",
"url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=355816"
},
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "085567-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/085567-2025",
"datePublished": "2025-12-22T16:53:49Z",
"format": "text/html"
}
]
},
"language": "en"
}