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Building Maintenance Services (Mechanical and Electrical)

Scottish Parliamentary Corporate Body

This public procurement record has 3 releases in its history.

TenderUpdate

01 Sep 2026 at 12:59

Tender Notice
Tender

07 Aug 2026 at 10:54

Tender Notice
Planning

05 Dec 2025 at 17:05

Planning Notice
Summary of the contracting process

The Scottish Parliamentary Corporate Body is procuring building maintenance services for the Scottish Parliament Building at Holyrood, Edinburgh. The requirement covers planned and reactive maintenance of mechanical, electrical and building services, fabric maintenance, controls and associated equipment. Work includes asset management, statutory compliance, minor works and project orders, energy and building energy management systems, environmental management, drawings and asset records, subcontractor management, and operation through the client’s computer-aided facilities management system and mobile applications. The service requires a dedicated full-time on-site team, supported by specialist subcontractors where needed, with administration and out-of-hours resilience. The scope includes 24-hour, 365-day duty-call cover, maintenance of fixed assets, plumbing, drainage, ventilation, lighting, doors, flooring, security installations and work equipment, plus testing and inspection duties.

The process reached tender: the buyer invited offers through an open procedure, with electronic submission via the Scottish public tendering system. It is a single-lot services contract. Tenders were due by 16 October 2026 at 12:00, and tenders were scheduled to open at the same time. The initial service period is 1,800 days, with an option for the client to extend it by a further 60 months. Evaluation is based on technical quality at 60%, presentation at 10% and price at 30%. Variants are not allowed. The tender is covered by the World Trade Organization Government Procurement Agreement and the CPTPP. Community benefits are mandatory, with proposals invited for employability, education and career advice, social enterprise or charity, and community initiatives.

This opportunity suits an experienced integrated building-services and facilities-maintenance contractor able to provide a substantial, skilled on-site operation with 24-hour, 365-day resilience. The supplier must demonstrate mechanical, electrical, plumbing, controls, fabric, statutory-testing, energy-management and environmental capability, with access to specialist subcontractors where required. Required technical credentials include Gas Safe registration and F-Gas company certification where applicable, plus managerial staff holding Electrical HV-AP15, Electrical LV-NVQ3 and Water Management-NVQ3 qualifications. The organisation must hold ISO 14001 or EMAS environmental certification, ISO 9001 quality certification, and ISO 45001 or SSIP health and safety certification. Financial standing is assessed using Creditsafe, with a required risk score of at least 40 or suitable supporting arrangements. High insurance limits and mandatory cyber requirements, including Cyber Essentials Plus or equivalent, also apply.

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Notice Information

Notice Title

Building Maintenance Services (Mechanical and Electrical)

Notice Description

The Scottish Parliamentary Corporate Body (SPCB) requires a Contractor to provide Building Maintenance Services. The service includes the planned and reactive maintenance of mechanical, electrical and building services together with fabric maintenance works and associated controls and equipment maintenance, at the Scottish Parliament Building, Holyrood, Edinburgh.

Lot Information

Lot 1

The Scottish Parliamentary Corporate Body (SPCB) requires a Contractor to provide Building Maintenance Services. The service includes the planned and reactive maintenance of mechanical, electrical and building services together with fabric maintenance works and associated controls and equipment maintenance, at the Scottish Parliament Building, Holyrood, Edinburgh. This Contract is for the planning, management and delivery of the following at the Scottish Parliament building: - PPM - Reactive Maintenance - Asset management - Statutory compliance - Work Request, Minor Work, and Project Order development - On-call service The Contractor is required to provide the service through a full-time on-site team with sufficient management, supervision and skilled labour, supported by specialist Subcontractors where required. The service must include the administrative support and out-of-hours resilience needed to maintain safe and continuous operation of the Scottish Parliament. The following is a list of services (not exhaustive) included in the contract scope: - Dedicated on-site team. - 24 hours, 365 days Onsite duty call out cover. - Maintenance/repair/replacement of fixed mechanical and electrical assets. - Maintenance/repair/replacement of plumbing and drainage installations. - Maintenance/repair/replacement of controls. - Maintenance/repair/replacement and planned frequency testing of emergency lighting. - Maintenance/repair/replacement and annual testing and inspection of lightning protection systems. - Inspection, maintenance repair, and testing of all mist extinguishing systems, all smoke and natural ventilation fixtures and fittings and all hydrant systems. - Annual PAT testing and microwave oven emission testing. - Inspection/maintenance/repair/replacement of ladders, kick stools trucks, trolleys, work equipment etc. - Maintenance/repair/replacement of windows including smoke/natural ventilation opening devices at low level. - Reactive maintenance/repair/replacement of white goods. - Water Treatment including operation and maintenance of ponds. - Maintenance/repair/replacement of internal floor finishes. - Maintenance/repair/replacement of internal and external doors. - Maintenance/repair/replacement of Fixed Assets, Furniture and Equipment. - Maintenance/repair/replacement of Signage. - Maintenance/ repair/replacement of Storm Water Drainage. - Maintenance/repair/replacement of General Fencing and Perimeter Security installations. - Electrical tests of fixed wiring installations throughout the building. - Duct, vent grill and trench duct heating cleaning. - Statutory and legislative testing of assets. - Attendance and preparation and reinstatement works as required. - Multi skilled person maintenance and repair duties as requested. - Energy and BEMs Management and Control. - Environmental management. - The management, design and delivery of Minor Works, Work Requests and Projects as may be requested by the SPCB. - Subcontractor management. - Recording of all work and administrative activities including time, costs and notes. - Updating existing or providing new drawings and plans showing changes to assets and infrastructure. - Managing tasks through client owned CAFM system and mobile apps. Additional information: Transfer of Undertakings (Protection of Employment) (TUPE) Regulations 2006 apply to this Contract.

Renewal: The Client may, at its sole discretion, extend the initial Service Period by a total of a further 60 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f02d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/082633-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

70 - Real estate services

71 - Architectural, construction, engineering and inspection services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

70332000 - Non-residential property services

71300000 - Engineering services

71314310 - Heating engineering services for buildings

71330000 - Miscellaneous engineering services

71333000 - Mechanical engineering services

71334000 - Mechanical and electrical engineering services

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Sep 20261 weeks ago
Submission Deadline
1 Oct 20264 weeks to go
Future Notice Date
12 Jun 2026Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
2036

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Parliamentary Corporate Body
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH99 1SP
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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