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Research Digital Facilities Management System

University of Exeter

This public procurement record has 3 releases in its history.

Award

22 May 2026 at 10:03

UK7 - Contract Details Notice
TenderUpdate

18 Dec 2025 at 11:41

UK4 - Tender Notice
Tender

08 Dec 2025 at 09:14

UK4 - Tender Notice
Summary of the contracting process

The procurement process under discussion has been conducted by the University of Exeter for the Research Digital Facilities Management System. Located in Exeter, UK, the University serves as the buying organisation in this particular procurement process, which falls under the services industry category, specifically focusing on facilities management software development services. The procurement process, initiated in 2025 and awarded in 2026, was carried out using an open method, which involved a competitive tender below the threshold. Significant dates included the publication of a tender notice on 8 December 2025, the extension of the opportunity deadline to 23 January 2026, and the award of the contract on 22 May 2026. The contract commenced on 1 April 2026 and is set to conclude on 31 March 2029, with the option for up to two 12-month extensions.

This procurement presents valuable opportunities for businesses, particularly small and medium-sized enterprises (SMEs) specialising in IT and software development within the UK. With an emphasis on technical proficiency (80% of the award criteria), companies capable of delivering comprehensive facilities management software solutions stand to gain significantly. Businesses engaged in or entering the market for digital management systems and software development may leverage this opportunity to expand their foothold in the educational sector by engaging with a reputable institution like the University of Exeter. The engagement promises not only a stable revenue source but also a potential platform for showcasing innovation in supporting world-class research facilities.

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Notice Information

Notice Title

Research Digital Facilities Management System

Notice Description

At the University of Exeter, our Research Facilities play a vital role in supporting world-class research and innovation. These facilities provide specialist spaces, equipment, and technical expertise across a range of disciplines, and are used by internal academic teams as well as commercial and industry partners. A key objective for the Research Facilities Digital Management System is to enable more effective cost recovery across Research Facilities, while supporting streamlined operations management.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f056
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/047554-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72212420 - Facilities management software development services and software development services suite

72212517 - IT software development services

72514200 - Facilities management services for computer systems development

Notice Value(s)

Tender Value
£125,000 £100K-£500K
Lots Value
£125,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£71,938 Under £100K

Notice Dates

Publication Date
22 May 20263 months ago
Submission Deadline
16 Jan 2026Expired
Future Notice Date
Not specified
Award Date
1 Apr 20264 months ago
Contract Period
1 Apr 2026 - 31 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Exeter
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EXETER
Postcode
EX4 4QH
Postcode Area
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
Not specified
Local Authority
Exeter
Electoral Ward
Duryard and St James
Westminster Constituency
Exeter

Supplier Information

Number of Suppliers
1
Supplier Name

Innaxys Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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