Tender

Research Digital Facilities Management System

UNIVERSITY OF EXETER

This public procurement record has 2 releases in its history.

TenderUpdate

18 Dec 2025 at 11:41

UK4 - Tender Notice
Tender

08 Dec 2025 at 09:14

UK4 - Tender Notice
Summary of the contracting process

The University of Exeter is currently in the active tender stage for the procurement of a "Research Digital Facilities Management System". This project falls under the services category, specifically focusing on IT software and facilities management software development services. The procurement method is an open competition, allowing for a broad range of interested parties to participate. The procurement process was last updated on 18th December 2025, with the final submission deadline extended to 23rd January 2026 at 12pm. All enquiries regarding the tender must be submitted by 5th January 2026 at 12pm. The project delivery location is specified as the United Kingdom.

This tender presents significant opportunities for businesses in the IT and facilities management software development sectors, particularly those capable of providing innovative solutions to support the university's research facilities. Small and medium-sized enterprises (SMEs) are also deemed suitable to apply for the contract. The project has a contract period set to initiate on 2nd March 2026 and end on 1st March 2031. With a focus on technical excellence accounting for 80% of the award criteria and price 20%, companies that can demonstrate a strong technical capability will find this tender particularly advantageous. The potential contract value is anticipated to be around £125,000, providing substantial growth opportunities for successful bidders.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Research Digital Facilities Management System

Notice Description

At the University of Exeter, our Research Facilities play a vital role in supporting world-class research and innovation. These facilities provide specialist spaces, equipment, and technical expertise across a range of disciplines, and are used by internal academic teams as well as commercial and industry partners. A key objective for the Research Facilities Digital Management System is to enable more effective cost recovery across Research Facilities, while supporting streamlined operations management.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f056
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084265-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72212420 - Facilities management software development services and software development services suite

72212517 - IT software development services

72514200 - Facilities management services for computer systems development

Notice Value(s)

Tender Value
£125,000 £100K-£500K
Lots Value
£125,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Dec 20252 months ago
Submission Deadline
16 Jan 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Mar 2026 - 1 Mar 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF EXETER
Contact Name
Jodie Underhay
Contact Email
j.underhay@exeter.ac.uk
Contact Phone
+44 1392723072

Buyer Location

Locality
EXETER
Postcode
EX4 4QH
Post Town
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
Not specified
Local Authority
Exeter
Electoral Ward
Duryard and St James
Westminster Constituency
Exeter

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05f056-2025-12-18T11:41:03Z",
    "date": "2025-12-18T11:41:03Z",
    "ocid": "ocds-h6vhtk-05f056",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PZYG-2396-XCRZ",
            "name": "University of Exeter",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PZYG-2396-XCRZ"
            },
            "address": {
                "streetAddress": "Northcote House",
                "locality": "Exeter",
                "postalCode": "EX4 4QH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK43"
            },
            "contactPoint": {
                "name": "Jodie Underhay",
                "email": "j.underhay@exeter.ac.uk",
                "telephone": "+44 1392723072"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.exeter.ac.uk",
                "classifications": [
                    {
                        "id": "publicUndertaking",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public undertaking"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PZYG-2396-XCRZ",
        "name": "University of Exeter"
    },
    "tender": {
        "id": "UOE/2025/038/JU",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Research Digital Facilities Management System",
        "description": "At the University of Exeter, our Research Facilities play a vital role in supporting world-class research and innovation. These facilities provide specialist spaces, equipment, and technical expertise across a range of disciplines, and are used by internal academic teams as well as commercial and industry partners. A key objective for the Research Facilities Digital Management System is to enable more effective cost recovery across Research Facilities, while supporting streamlined operations management.",
        "status": "active",
        "items": [
            {
                "id": "LOT-0000",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "72212517",
                        "description": "IT software development services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72212420",
                        "description": "Facilities management software development services and software development services suite"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72514200",
                        "description": "Facilities management services for computer systems development"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "LOT-0000"
            }
        ],
        "value": {
            "amountGross": 150000,
            "amount": 125000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=100678&TID105926&B=",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2026-01-16T12:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-01-05T12:00:00+00:00"
        },
        "lots": [
            {
                "id": "LOT-0000",
                "status": "active",
                "value": {
                    "amountGross": 150000,
                    "amount": 125000,
                    "currency": "GBP"
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-03-02T00:00:00Z",
                    "endDate": "2031-03-01T23:59:59Z"
                },
                "awardCriteria": {
                    "description": "Technical = 80% Price = 20%"
                }
            }
        ],
        "documents": [
            {
                "id": "080424-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/080424-2025",
                "datePublished": "2025-12-08T09:14:49Z",
                "format": "text/html"
            },
            {
                "id": "084265-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/084265-2025",
                "datePublished": "2025-12-18T11:41:03Z",
                "format": "text/html"
            }
        ],
        "amendments": [
            {
                "id": "084265-2025",
                "description": "The deadline for the opportunity is being extended and will now be 23rd January 2026 at 12pm (noon). Enquiries deadline moved to 12pm (noon) on 5th January."
            }
        ]
    },
    "language": "en"
}