Tender

Review of Facilities Management Services

STOKE-ON-TRENT CITY COUNCIL

This public procurement record has 2 releases in its history.

TenderUpdate

11 Dec 2025 at 11:01

UK4 - Tender Notice
Tender

08 Dec 2025 at 14:12

UK4 - Tender Notice
Summary of the contracting process

Stoke-on-Trent City Council is inviting tenders for the "Review of Facilities Management Services." The procurement process, currently in the tender stage, aims to engage a strategic partner to enhance the Council's existing Facilities Management (FM) and Security services. The focus is on developing a locality-based operating model to ensure compliance, stability, value for money, and optimised asset use. This tender falls under the category of architectural, construction, engineering, and inspection services and is located in the region of Stoke-on-Trent, United Kingdom (UKG23). The procurement method is an open competition below the threshold, and interested parties must submit their proposals by 5th January 2026, with the contract set to commence on 2nd February 2026 and conclude on 6th July 2026. The estimated contract value is £120,000 gross (£100,000 net).

This tender offers significant growth opportunities for businesses specialising in facilities management consultancy, operational excellence, sustainability, and strategic development. Enterprises with expertise in benchmarking against top-performing peers and embedding best practices in FM domains will find this opportunity particularly suitable. The project aims to leverage external subject matter expertise to accelerate the Council’s improvement projects. Businesses that demonstrate value for money and can deliver strategic goals of operational excellence and financial stewardship are well-poised to compete in this procurement process.

How relevant is this notice?

Notice Information

Notice Title

Review of Facilities Management Services

Notice Description

Stoke-on-Trent City Council is seeking to engage a strategic external partner to conduct a comprehensive review of the Council's Facilities Management (FM) and Security services and develop a future locality-based operating model. The objective is to ensure our FM model continues to deliver compliance, stability, and value for money, while optimising the use of our assets. By leveraging external subject matter expertise, we aim to accelerate our improvement journey, benchmark against top-performing peers, and embed best practices across all FM domains. This review will support the Council's strategic goals of operational excellence, sustainability, and financial stewardship.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f0d9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081832-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71000000 - Architectural, construction, engineering and inspection services

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
£100,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Dec 20252 weeks ago
Submission Deadline
5 Jan 20266 days to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Feb 2026 - 6 Jul 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
STOKE-ON-TRENT CITY COUNCIL
Contact Name
Miss Vicky Perry
Contact Email
victoria.perry@stoke.gov.uk
Contact Phone
+44 1782235212

Buyer Location

Locality
STOKE-ON-TRENT
Postcode
ST4 1HH
Post Town
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG23 Stoke-on-Trent
Delivery Location
TLG23 Stoke-on-Trent
Local Authority
Stoke-on-Trent
Electoral Ward
Hartshill Park & Stoke
Westminster Constituency
Stoke-on-Trent Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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