BCU-FTS-60429 - Pan BCU Water Hygiene Service and Maintenance

{
    "tag": [
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    "id": "ocds-h6vhtk-05f125-2026-01-14T16:47:35Z",
    "date": "2026-01-14T16:47:35Z",
    "ocid": "ocds-h6vhtk-05f125",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PXWV-6492-CGMN",
            "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PXWV-6492-CGMN"
            },
            "address": {
                "streetAddress": "4-5 Charnwood Court,",
                "locality": "Cardiff",
                "postalCode": "CF15 7QZ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL15"
            },
            "contactPoint": {
                "name": "Joselito Cuenta",
                "email": "Joselito.Cuenta@wales.nhs.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://nwssp.nhs.wales/ourservices/procurement-services/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "id": "GB-WLS",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PXWV-6492-CGMN",
        "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
    },
    "planning": {
        "noEngagementNoticeRationale": "A preliminary market engagement exercise was not undertaken as the requirement is well-defined, routine in nature, and the Health Board has a clear understanding of the market based on recent similar procurements. No issues were identified that required early supplier input, and the procurement route, specification, and budget were already confirmed by the Health Board. Undertaking PME would not have provided additional value or altered the scope or approach. A fully open and competitive tender process will ensure transparency, equal treatment, and adequate opportunity for all suppliers to participate."
    },
    "tender": {
        "id": "BCU-FTS-60429",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "BCU-FTS-60429 - Pan BCU Water Hygiene Service and Maintenance",
        "description": "Betsi Cadwaladr University Health Board (BCUHB) require a suitably qualified contractor for the provision of water hygiene service and maintenance across the BCUHB Estates. The full details are outlined with the tender documents attached within Bravo. The tender will be awarded to the most advantageous tender based on 40% quality and 60% cost as detailed in the ITT document. Please note that the tender closing date is 15th of January 2026 at midday and any late submissions will not be considered. The etenderwales bravosolution ref: Project: project_60429 and itt_121885 Please direct all queries relating to this tender via the messaging function of the Bravo portal. More details can be found at https://etenderwales.bravosolution.co.uk.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90713100",
                        "description": "Consulting services for water-supply and waste-water other than for construction"
                    },
                    {
                        "scheme": "CPV",
                        "id": "65121000",
                        "description": "Water demineralisation services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "65122000",
                        "description": "Water desalination services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "65123000",
                        "description": "Water softening services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "65130000",
                        "description": "Operation of water supplies"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL23",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL13",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL12",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL23",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL13",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL12",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 2641159,
            "amount": 2200967,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "All tender submissions must be made electronically via the eTenderWales portal: https://etenderwales.bravosolution.co.uk Bidders must be registered on the portal to access the tender documents and submit a response. All clarifications, messages, and submissions must be completed through the portal. No email or postal submissions will be accepted.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en",
                "cy"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-01-22T00:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-01-15T00:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-03-12T23:59:59+00:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 2641159,
                    "amount": 2200967,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical Quality",
                            "description": "Assessment of the bidder's technical capability, methodology, workforce competence, approach to statutory compliance, risk management, resource allocation, and delivery of water hygiene and maintenance services as detailed in the tender documents.",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "cost",
                            "name": "Price",
                            "description": "Evaluation of total contract cost, including all scheduled items, call-out rates, PPM activities, and any additional pricing required in accordance with the pricing schedule.",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Technical Quality",
                            "description": "Assessment of the bidder's technical capability, methodology, workforce competence, approach to statutory compliance, risk management, resource allocation, and delivery of water hygiene and maintenance services as detailed in the tender documents.",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "cost",
                            "name": "Price",
                            "description": "Evaluation of total contract cost, including all scheduled items, call-out rates, PPM activities, and any additional pricing required in accordance with the pricing schedule.",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-03-26T00:00:00+00:00",
                    "endDate": "2029-03-25T23:59:59+01:00",
                    "maxExtentDate": "2031-03-25T23:59:59+00:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Two years annual optional extension"
                },
                "hasOptions": true,
                "options": {
                    "description": "The initial contract term is three (3) years. The Contracting Authority reserves the option to extend the contract for up to two (2) additional periods of twelve (12) months each, resulting in a maximum potential contract duration of five (5) years. The optional extension periods may be exercised subject to satisfactory contractor performance, continued operational need, budget availability, and agreement by both parties. These options allow the Health Board to maintain continuity of service, ensure compliance with statutory water hygiene requirements, and avoid unnecessary procurement activity where continued service delivery is beneficial. The contract may also include optional additional tasks related to water hygiene remedial work, sampling, system cleaning, and maintenance activities, which may be instructed as required during the term of the contract. These optional works will be commissioned in line with the contract pricing schedule."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "080784-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/080784-2025",
                "datePublished": "2025-12-08T16:30:51Z",
                "format": "text/html"
            },
            {
                "id": "003246-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/003246-2026",
                "datePublished": "2026-01-14T16:47:35Z",
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        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2030-10-01T23:59:59+01:00"
                },
                {
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    "language": "en"
}