Planning

Generator Servicing and Maintenance

THE POLICE AND CRIME COMMISSIONER FOR AVON & SOMERSET

This public procurement record has 1 release in its history.

Planning

09 Dec 2025 at 15:45

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The procurement process is being initiated by The Police and Crime Commissioner for Avon & Somerset, located in Portishead, United Kingdom. The project, titled "Generator Servicing and Maintenance," falls under the services category. The South West Police Procurement Service is conducting early market engagement to support Avon & Somerset and Dorset Police regarding the servicing and maintenance of generators. This engagement involves annual and interim servicing, load bank testing, condition surveys, maintenance, reactive works, and emergency call-out services for generators across the South West. The engagement process will conclude on 16th January 2026, with a formal tender expected in February 2026, and the actual contracting period planned from 1st July 2026 to 30th June 2029.

This tender presents growth opportunities for businesses specialising in the repair and maintenance services of electrical machinery and generators. SMEs are particularly encouraged to participate, as the project will involve critical maintenance work to ensure a continuous power supply for the police departments. Businesses that can demonstrate expertise in conducting thorough equipment evaluations and providing responsive maintenance and emergency services are well-suited to compete. Engaging in this market engagement could potentially open doors to future contracts by helping align with the tender specifications and requirements anticipated to be formulated in early 2026.

How relevant is this notice?

Notice Information

Notice Title

Generator Servicing and Maintenance

Notice Description

Avon & Somerset and Dorset Police Servicing and Maintenance of their Generators.

Planning Information

THIS NOTICE IS FOR PRIOR INFORMATION ONLY FOR THE PURPOSES OF IDENTIFYING SUPPLIERS TO TAKE PART IN EARLY MARKET ENGAGEMENT AND IS NOT A CALL FOR COMPETITION. The South West Police Procurement Service, on behalf of Avon and Somerset and Dorset Police, are currently undertaking early market engagement and considering various route to market options in order to run a successful procurement process for their future Servicing and Maintenance of their generators. The requirement includes annual and interim servicing, load bank testing and condition surveys of multiple generators situated in locations across the South West. In addition to this, there will be maintenance and reactive works, plus an emergency call out service to ensure the continual supply of essential power. There may also be a requirement for monthly checks to be run on the generators. SWPPS wish to invite potential suppliers who may be interested in assisting with this early market engagement to answer a number of specific questions and then, an opportunity to meet with SWPPS (via Teams) to discuss their responses. The purpose of this Market Engagement Notice is for early engagement with the market prior to undertaking a formal tender process which is anticipated to be published during February 2026. The market engagement is to consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market. If you are interested in supporting SWPPS with this engagement, please respond to this notice by emailing Rebecca.boyd@devonandcornwall.pnn.police.uk and you will be emailed a pre-market engagement questionnaire so you can undertake any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses if you so wish. The closing date for this pre-market engagement questionnaire returns and requests for subsequent Teams meetings will be 12 noon on 16th January 2026. SWPPS are committed to ensuring fairness, openness and transparency, and to follow the Public Contract Regulations 2015. The notice is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to the notice. This notice does not constitute a call for competition to procure any services, supplies or work for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the notice.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f1fe
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081142-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

50 - Repair and maintenance services

CPV Codes

31127000 - Emergency generator

50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment

50532300 - Repair and maintenance services of generators

Notice Value(s)

Tender Value
£81,500 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Dec 20252 weeks ago
Submission Deadline
Not specified
Future Notice Date
9 Feb 20262 months to go
Award Date
Not specified
Contract Period
30 Jun 2026 - 30 Jun 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE POLICE AND CRIME COMMISSIONER FOR AVON & SOMERSET
Contact Name
Not specified
Contact Email
rebecca.boyd@devonandcornwall.pnn.police.uk
Contact Phone
Not specified

Buyer Location

Locality
PORTISHEAD
Postcode
BS20 8JJ
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK6 North Somerset, Somerset and Dorset
Small Region (ITL 3)
TLK61 North Somerset
Delivery Location
Not specified
Local Authority
North Somerset
Electoral Ward
Portishead West
Westminster Constituency
North Somerset

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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