Award

Provision of Security Services to CUL

COVENTRY UNIVERSITY

This public procurement record has 2 releases in its history.

Award

09 Dec 2025 at 16:33

UK6 - Contract Award Notice
Award

09 Dec 2025 at 16:28

UK5 - Transparency Notice
Summary of the contracting process

Coventry University is overseeing a completed procurement for the provision of security services to University House and adjacent locations within the Devonshire Square estate in London. This contract has been awarded through a direct award to SMART SEC SOLUTIONS LTD, a large supplier with exclusive access and integration capabilities in the estate. The procurement process adhered to legal protocols, specifically under the legislation UKPGA 2023/54. The contract, valued at approximately £1,539,228.76, was officially awarded on 8th December 2025, and will span from 5th January 2026 to 4th January 2030, in compliance with a direct award method necessitated by technical reasons. Key to the procurement strategy was maintaining seamless integration with estate-wide security systems.

This contract offers significant growth prospects, particularly for businesses in the security services industry that specialise in large-scale, integrated security operations. While the contract was awarded through a direct procurement route, the emphasis on estate-wide system interoperability highlights the demand for companies with sophisticated technical capabilities and infrastructure integrations. Enterprises aiming to compete for similar future contracts should consider enhancing their operational efficiencies and integration technologies to meet the high standards demonstrated by SMART SEC SOLUTIONS LTD. Furthermore, the substantial contract value reflects robust business opportunities for those capable of delivering comprehensive security management solutions aligned with complex logistical requirements.

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Notice Information

Notice Title

Provision of Security Services to CUL

Notice Description

Coventry University London intends to enter into a contract for the provision of security services at University House and adjacent locations within the Devonshire Square estate. The services will be delivered by SmartSec, who have been appointed as the sole provider of estate-wide security services following a competitive procurement exercise carried out by the estate's management company. SmartSec will assume full responsibility for operating the estate's integrated security infrastructure, including centralised CCTV monitoring, control room operations, access control systems, and coordinated physical patrols. In light of this arrangement, Coventry University London requires its own security provision to be fully aligned with the wider estate operations, in order to ensure seamless and uninterrupted service delivery. SmartSec is the only supplier with the necessary access rights, infrastructure integration, and estate-wide operational control to deliver these services without duplication of resources or fragmentation of responsibilities. Any alternative arrangement would require the creation of parallel systems and facilities, leading to inefficiency, increased cost, and unnecessary complexity, while also introducing risk to both operational performance and emergency response times. The decision to award the contract directly is based on the need to ensure interoperability with existing estate-wide systems and to maintain continuity of service within a complex and tightly integrated security environment. SmartSec's presence on site, their operational readiness, and their authorised access to all relevant estate systems and premises make them uniquely positioned to deliver these services in a way that ensures consistency, safety, and effective coordination. This direct award represents a proportionate and justified procurement route that supports operational requirements and ensures the university's security provision is fully integrated with the wider estate's arrangements. Please note that the contract value stated is an estimate and not a confirmed final value. The actual value will depend on the scope of services delivered over the contract period.

Procurement Information

This Transparency Notice supersedes the previous notice published on 9th December 2025 (Procurement identifier (OCID): ocds-h6vhtk-05f209), which did not include a statement confirming that the contract value is an estimate. This corrected notice restarts the 8-working-day standstill period. Coventry University London intends to enter into a contract for the provision of security services at University House and adjacent locations within the Devonshire Square estate. The services will be delivered by SmartSec, who have been appointed as the sole provider of estate-wide security services following a competitive procurement exercise carried out by the estate's management company. SmartSec will assume full responsibility for operating the estate's integrated security infrastructure, including centralised CCTV monitoring, control room operations, access control systems, and coordinated physical patrols. In light of this arrangement, Coventry University London requires its own security provision to be fully aligned with the wider estate operations, in order to ensure seamless and uninterrupted service delivery. SmartSec is the only supplier with the necessary access rights, infrastructure integration, and estate-wide operational control to deliver these services without duplication of resources or fragmentation of responsibilities. Any alternative arrangement would require the creation of parallel systems and facilities, leading to inefficiency, increased cost, and unnecessary complexity, while also introducing risk to both operational performance and emergency response times. The decision to award the contract directly is based on the need to ensure interoperability with existing estate-wide systems and to maintain continuity of service within a complex and tightly integrated security environment. SmartSec's presence on site, their operational readiness, and their authorised access to all relevant estate systems and premises make them uniquely positioned to deliver these services in a way that ensures consistency, safety, and effective coordination. This direct award represents a proportionate and justified procurement route that supports operational requirements and ensures the university's security provision is fully integrated with the wider estate's arrangements. Please note that the contract value stated is an estimate and not a confirmed final value. The actual value will depend on the scope of services delivered over the contract period.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f220
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081197-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79710000 - Security services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£1,279,357 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
9 Dec 20252 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
8 Dec 20252 months ago
Contract Period
5 Jan 2026 - 4 Jan 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
COVENTRY UNIVERSITY
Contact Name
Not specified
Contact Email
procurement@coventry.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
COVENTRY
Postcode
CV1 5FB
Post Town
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG33 Coventry
Delivery Location
Not specified
Local Authority
Coventry
Electoral Ward
St Michael's
Westminster Constituency
Coventry South

Supplier Information

Number of Suppliers
1
Supplier Name

SMART SEC SOLUTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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