Award

Procurement for WEQAS Annaul Conference

CARDIFF AND VALE UNIVERSITY HEALTH BOARD

This public procurement record has 1 release in its history.

Award

10 Dec 2025 at 09:55

UK7 - Contract Details Notice
Summary of the contracting process

The Cardiff and Vale University Health Board recently completed the procurement process for hosting their WEQAS Annual Conference in December 2025. This procurement falls under the category of services, specifically hotel accommodation and conference services, which will take place in Cardiff, UK. The procurement was conducted using a limited competition method and was below the threshold. Marriot Hotel has been awarded the contract to host the two-day conference event, which is expected to bring together international participants from the EQA community, laboratory professionals, and manufacturers. The contract, valued at £45,435.60 gross, was signed on 28th November 2025 and the services are expected to run from 8th to 10th December 2025.

This tender creates substantial opportunities for businesses within the hospitality and event management industry, particularly large-scale hotels that can offer comprehensive accommodation, dining, and conference facilities. The procurement encourages businesses that specialise in high-quality service delivery to international clients and conference attendees to consider participating in future similar tenders. Companies experienced in catering to the healthcare and scientific communities would find themselves well suited to such events, thereby aiding business growth through elevated exposure and professional networking opportunities.

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Notice Information

Notice Title

Procurement for WEQAS Annaul Conference

Notice Description

We are seeking a hotel partner to host our two-day annual conference in December 2025, which will bring together international EQA participants, laboratory professionals, and IVD manufacturers.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f273
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081326-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Below threshold - limited competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55110000 - Hotel accommodation services

55120000 - Hotel meeting and conference services

55310000 - Restaurant waiter services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£37,863 Under £100K

Notice Dates

Publication Date
10 Dec 20252 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
28 Nov 20252 months ago
Contract Period
8 Dec 2025 - 10 Dec 2025 30 days
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CARDIFF AND VALE UNIVERSITY HEALTH BOARD
Additional Buyers

NHS WALES SHARED SERVICES PARTNERSHIP (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)

Contact Name
Charlie Webber, Charlie Webber
Contact Email
charlie.webber@wales.nhs.uk
Contact Phone
+442921501621, +446589785420

Buyer Location

Locality
CARDIFF
Postcode
CF14 4HH
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
Not specified
Local Authority
Rhondda Cynon Taf
Electoral Ward
Taff's Well
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

MARRIOT HOTEL

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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