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LHA Housing Management System

Lanarkshire Housing Association Limited

This public procurement record has 2 releases in its history.

Award

10 Aug 2026 at 14:57

Award Notice
Award

10 Dec 2025 at 14:59

Award Notice
Summary of the contracting process

Lanarkshire Housing Association Limited is procuring housing management software and related IT support to replace or upgrade its ActiveH Desktop housing management system. The requirement covers desktop housing-management modules and an intra-group move to the HomeMaster solution, which was assessed as meeting the Association’s business needs. Delivery and use are centred on Lanarkshire Housing Association at 191 Brandon Street, Motherwell. The contracting authority is a public-law body responsible for housing and community amenities. The proposed solution is supplied by Designer Software Ltd, which is identified as a small or medium-sized enterprise. This is a software implementation and upgrade requirement rather than a general-purpose IT services contract, and is particularly relevant to suppliers with housing-management platforms, migration capability and experience supporting housing associations.

The procurement has been awarded through a limited procedure without prior publication of a competition. The stated rationale was that competition is absent for technical reasons, because the existing ActiveH system and proposed HomeMaster solution are within the same parent group and no reasonable workaround was identified. The award date is 10 December 2025. Designer Software Ltd received the award, with an active contract valued at £216,000, signed on 10 December 2025. The intended contract term is 36 months, replacing an existing arrangement with 21 months remaining; the current contract runs until August 2027. Evaluation was based equally on quality and price, each worth 50%. One electronic bid was recorded, from an SME. The tender status is complete.

This outcome indicates a defined requirement for housing associations seeking to modernise or replace desktop housing-management systems while preserving continuity with an existing platform. A credible future competitor would need a proven housing-management product, strong understanding of tenancy and housing-association operations, and the ability to upgrade or migrate desktop modules with limited disruption. Technical compatibility with ActiveH or comparable legacy systems would be important, as would a clear route to integrating an alternative platform into established business processes. Suppliers should also be able to demonstrate software implementation, development, support and transition capability, rather than only supplying generic IT consultancy. The buyer’s equal weighting of quality and price shows that technical delivery and commercial competitiveness both matter, while the single SME bid indicates that smaller specialist software providers can participate in this type of requirement.

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Notice Information

Notice Title

LHA Housing Management System

Notice Description

Lanarkshire Housing Association use and rely upon ActiveH Housing Management Software which is provided by MIS Active Management Systems (owned by Aareon) Our desktop software requires an upgrade and LHA have been offered an intra-group graduation to an alternative software solution in HomeMaster (under the same parent company)

Lot Information

Lot 1

Lanarkshire Housing Association are in contract with MIS Active Management Systems until August 2027 for the use of ActiveH Desktop (housing management software) The Association need to upgrade our desktop modules and the parent company have offered an intra-group graduation to an alternative software solution. HomeMaster has been assessed to meet the needs of the business and the organisation is unable to offer an open procurement opportunity to alternative suppliers until 2027.

Procurement Information

Competition is absent for technical reasons. Lanarkshire Housing Association use and rely upon ActiveH Housing Management Software which is provided by MIS Active Management Systems (owned by Aareon) LHA need to upgrade and develop our desktop software solution and have been offered an intra-group graduation to an alternative software solution in HomeMaster (under the same parent company) It is the Associations intention to enter into a 36 month contract with Aareon HomeMaster replacing the current contract with MIS Active Management Systems which has a remaining balance of 21 months. HomeMaster has been assessed to meet the needs of the business and the organisation is unable to offer an open procurement opportunity to alternative suppliers until 2027. There is no reasonable workaround and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f2eb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075805-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£216,000 £100K-£500K

Notice Dates

Publication Date
10 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
10 Dec 20258 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Lanarkshire Housing Association Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MOTHERWELL
Postcode
ML1 1RS
Postcode Area
Motherwell
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM34 North Lanarkshire
Delivery Location
TLM84 North Lanarkshire
Local Authority
North Lanarkshire
Electoral Ward
Motherwell South East and Ravenscraig
Westminster Constituency
Motherwell, Wishaw and Carluke

Supplier Information

Number of Suppliers
1
Supplier Name

Designer Software Ltd

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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