Ross-on-Wye Lengthsman Scheme

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            "name": "Ross-on-Wye Town Council",
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            "id": "2023/54",
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            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
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        "title": "Ross-on-Wye Lengthsman Scheme",
        "description": "Schedule of Works for Ross-on-Wye 1) Highway Gully Maintenance General a) All gullies shall be inspected prior to the commencement of any maintenance, all litter, stones, branches, and other debris that have the potential to cause personal injury or damage to machinery, equipment and installations shall be removed and disposed of by the Contractor. b) The Contractor shall take clear before and after photographs of each gully inspected and/or cleaned, as part of the due diligence requirements for Herefordshire County Council. Standard a) Should the Contractor cause damage to the surface or gullies during maintenance operations whether or not the Authorised Officer has agreed to such operations take place, the Contractor shall reinstate such damage to the satisfaction of and within the time period stipulated by the Authorised Officer. In failing to do so, the Authorised Officer may instruct other persons to carry out such work with the cost of so doing being deducted from monies due to or becoming due to the Contractor or recovered as a debt. b) To ensure the programme of gully cleaning is efficient it is good practice to use the recorded silt levels when determining the frequency of cleaning. For example, if a gully is more prone to becoming full of silt and therefore working less effectively then it will be programmed for more frequent cleaning. This may mean that some gullies are cleaned more than once a year and others will be cleaned less than once a year. c) The gully cleaning programme is designed to clean all known gullies at least once during the year. d) Missed gullies should be revisited at the earliest opportunity to ensure that maintenance is carried out. Any broken or damaged gully lids must be reported to the Authorising Officer, jammed gullies should be freed from all obstructions and every effort must be made to carry out programmed maintenance. e) Where it is apparent that problems exist that cannot be dealt with through gully cleaning operations or routine maintenance activities or where there are capacity issues in the underlying drainage network, such issues must be brought to the attention of the Authorising Officer. f) The Contractor is to provide an Annual Maintenance Plan, which is to be approved by the Authorising Officer prior to any work commencing. Specification of works a) Each gully on B,C & U classification of roads within Ross-on-Wye will be visited at least once per contract year (Appendix C) b) Out let pipes must be checked to ensure that they are not blocked or silted up. If they are found to be silted up, then this must be removed as far as it is practical to do so and jetted to ensure water flow. c) A record of completed gullies must be submitted to the Authorised Officer containing a list of road names and number of gullies completed, plus any gullies missed along with any that are requiring remedial action, accompanied by clear before and after photographs. 2) The Environment a) The Contractor shall ensure that every effort is made to prevent pollution of the environment and harm to human health. Where possible and practical, only biodegradable, non-toxic, non-hazardous materials and substances shall be used in carrying out the Service. b) The Contractor shall take all necessary preventative measures to ensure that no aqueous waste or contaminated water arising from the provision of the Service enters the public waterways, or watercourses. c) The Contractor shall take all reasonable precautions to minimise noise from any vehicles, plant and machinery used in the delivery of the Service. d) The Contractor shall make arrangements to ensure that litter and organic waste e.g. leaves are segregated to enable recycling and composting. 3) Waste disposal (including organic waste) a) The Contractor shall be registered to the satisfaction of the Council, prior to Commencement of the Contract, as a waste carrier and shall meet all costs in connection with this registration. b) Unless otherwise agreed by the Authorised Officer, the disposal of waste generated in the execution of this Contract must be disposed of in an approved processing facility. c) All organic/green waste (including leaves) collected in the delivery of this Contract must be diverted from landfill. Litter and other contaminants shall be removed from such waste as far as is practicably possible. The Contractor shall make his own arrangements for the disposal of organic/green waste. The cost of the disposal of all green waste, leaves and contaminates collected within the green waste shall be borne by the Contractor. d) The Contractor shall include all waste disposal costs within their Fixed Price submission. e) The Contractor will submit copies of Waste Transfer Notes and Weighbridge Tickets with their monthly invoice to ensure compliance. Total value (estimated) PS60,000 excluding VAT PS72,000 including VAT Below the relevant threshold",
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        "submissionMethodDetails": "The original signed tender must be returned in a sealed envelope marked: Tender - Private & Confidential The Town Clerk Ross-on-Wye Town Council Town Hall Cantilupe Road Ross-on-Wye HR9 7AN Or sent electronically as a PDF file marked Private & Confidential to: amenities@rosstc-herefordshire.gov.uk Issue Invitation to Tender December 2025 Contractor Visits January 2026 Deadline for clarification questions 14th February 2026 Receive Response from Tenderers 21st February 2026 MIDDAY Interviews for shortlisted tenderers W/C 2nd March 2026 Contract Award W/C 9th March 2026 Contract Start Date 1st April 2026",
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                    "description": "All tenders will be evaluated against the selection criteria set out in the table below: Selection Criteria Weighting The Total Cost of the service 50% of the total score The Quality of the solution in terms of functionality and infrastructure 40% of the total score Health and Safety 5% of the total score References 5% of the total score The Council shall be under no obligation to accept the lowest tender or award a contract for all or any part of the requirement set out in the Invitation to Tender, to any tenderer or at all. You may be required to answer any Council queries on your proposal and to attend formal meetings with the Council during the tender evaluation period. Additionally, the Council may wish to visit tenderers' premises to view the facilities and systems that may be used to deliver the service."
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