Planning

Cynnal Tiroedd / Grounds Maintenance

ADRA (TAI) CYF

This public procurement record has 1 release in its history.

Planning

11 Dec 2025 at 17:35

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Adra (Tai) Cyf, a public authority operating under Welsh devolved regulations, is currently in the planning stage for a procurement process concerning grounds maintenance services. The initiative, titled "Cynnal Tiroedd / Grounds Maintenance," focuses on services such as grass cutting, weed killing, and hedge trimming. The estimated location for these services spans regions in the United Kingdom specifically UKL12, UKL13, and UKL23. Adra is engaging in a pre-market exercise to refine their Grounds Maintenance Policy, with their agreement planned to commence in April 2027. A significant milestone in this process is the scheduled engagement on 19th January 2026. The procurement covers approximately 3.2 million square meters of grass in north Wales and considers various grass-cutting methods.

This procurement presents opportunities for businesses specialising in grounds maintenance services, specifically those experienced in innovative and cost-effective grass cutting methods like Cut and Drop, Cut and Collect, and Cut and Mulch. Companies that can provide competitive insights into these methods, including cost per square meter and suggested frequency, may find this tender particularly beneficial. The contract is suitable for SMEs, making it a promising opportunity for smaller enterprises looking to expand their footprint in the public sector within the specified UK regions. Active participation in this preliminary market engagement may not directly influence the procurement process but allows businesses to shape service delivery approaches and gain early visibility of upcoming requirements.

How relevant is this notice?

Notice Information

Notice Title

Cynnal Tiroedd / Grounds Maintenance

Notice Description

Adra (Tai) Cyf. are reviewing our Grounds Maintenance Policy in preparation to going out to tender late summer/September 2026 ready for the agreement to commence in April 2027. The Grounds Maintenance contract does cover associated services such as grass cutting, weed killing and hedge trimming. To help us review our policy in relation to grass cutting services, we would like to further understand the cost implications and service delivery factors that will benefit our customers, for example frequency, of the different methods available. Adra's stock in north Wales does constitute approximately 3.2 million square meters of grass, which we currently cut per month (7 times a year, April to October). We have identified 3 different cutting methods; 1. Cut and Drop 2. Cut and Collect 3. Cut and Mulch As part of our pre-market engagement exercise to help us draft our Grounds Maintenance Policy, prior to going out to tender, we wish to hear from contractors that can provide us with further information on the different cutting methods available, including average cost per m2, suggested frequencies and any advantages and disadvantages of the methods and any other service delivery factors that Adra should consider when reviewing our policy. Please contact caffael@adra.co.uk to engage in this PME. Important Note: This is not a call for competition, this notice is to assist Adra in reviewing our Grounds Maintenance Policy. Participation in this engagement does not grant any advantage in the subsequent procurement process. Please note the estimated value of the procurement is unknown at this stage.

Planning Information

Adra (Tai) Cyf. are reviewing our Grounds Maintenance Policy in preparation to going out to tender late summer/September 2026 ready for the agreement to commence in April 2027. The Grounds Maintenance contract does cover associated services such as grass cutting, weed killing and hedge trimming. To help us review our policy in relation to grass cutting services, we would like to further understand the cost implications and service delivery factors that will benefit our customers, for example frequency, of the different methods available. Adra's stock in north Wales does constitute approximately 3.2 million square meters of grass, which we currently cut per month (7 times a year, April to October). We have identified 3 different cutting methods; 1. Cut and Drop 2. Cut and Collect 3. Cut and Mulch As part of our pre-market engagement exercise to help us draft our Grounds Maintenance Policy, prior to going out to tender, we wish to hear from contractors that can provide us with further information on the different cutting methods available, including average cost per m2, suggested frequencies and any advantages and disadvantages of the methods and any other service delivery factors that Adra should consider when reviewing our policy. Important Note:  This is not a call for competition, this is to help Adra review our Grounds Maintenance Policy. Participation in thi

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f456
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/082234-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£1
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Dec 20252 weeks ago
Submission Deadline
Not specified
Future Notice Date
1 Sep 20269 months to go
Award Date
Not specified
Contract Period
31 Mar 2027 - 1 Jan 2030 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ADRA (TAI) CYF
Contact Name
Ffion Casey
Contact Email
caffael@adra.co.uk
Contact Phone
+443001238084

Buyer Location

Locality
BANGOR
Postcode
LL57 4BL
Post Town
Llandudno
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL32 Gwynedd
Delivery Location
TLL12 Gwynedd, TLL13 Conwy and Denbighshire, TLL23 Flintshire and Wrexham
Local Authority
Gwynedd
Electoral Ward
Y Faenol
Westminster Constituency
Bangor Aberconwy

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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