Award

Electoral Management System Software (Electoral Register)

LONDON BOROUGH OF WALTHAM FOREST

This public procurement record has 1 release in its history.

Award

16 Dec 2025 at 17:00

UK7 - Contract Details Notice
Summary of the contracting process

The procurement process initiated by the London Borough of Waltham Forest under the title "Electoral Management System Software (Electoral Register)" involves the provision of software to support electoral registration and various election activities. This process, classified under the industry category of software package and information systems, is located in Walthamstow, United Kingdom. The procurement, with identification number DN799954, followed a direct method below the threshold without competition. The tender is marked as complete, and the contract was signed on 8th December 2025, with an active period until 7th December 2028, and options for extension up to 2033. The total contract value is £110,000, with potential for additional purchases relating to canvass solutions.

This tender offers strategic growth opportunities for companies specialising in software solutions, particularly those geared towards public authority needs. FCS Software Solutions Limited, identified as a small to medium-sized enterprise, was awarded the contract and can expect to expand its reach and influence in the public sector market. Businesses with expertise in software development for election management systems, especially those that can provide comprehensive electoral solutions, are well-positioned to compete in similar future contracts, thanks to the precedent set by this engagement. The contract's extension options and the need for hardware purchases further open avenues for businesses capable of delivering versatile and scalable solutions.

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Notice Information

Notice Title

Electoral Management System Software (Electoral Register)

Notice Description

Provision of software to allow for the delivery of electoral registration and election activity - including registration, canvass, absent voting, election management, election results, staffing and candidate information

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f730
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083562-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£110,000 £100K-£500K

Notice Dates

Publication Date
16 Dec 20252 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
8 Dec 20252 months ago
Contract Period
8 Dec 2025 - 7 Dec 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON BOROUGH OF WALTHAM FOREST
Contact Name
Karen Honeyball
Contact Email
electoral.services@walthamforest.gov.uk
Contact Phone
020 8496 3000

Buyer Location

Locality
WALTHAMSTOW
Postcode
E17 4JF
Post Town
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI5 Outer London - East and North East
Small Region (ITL 3)
TLI53 Redbridge and Waltham Forest
Delivery Location
Not specified
Local Authority
Waltham Forest
Electoral Ward
Chapel End
Westminster Constituency
Walthamstow

Supplier Information

Number of Suppliers
1
Supplier Name

FCS SOFTWARE SOLUTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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