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Onsite Catering Services

Police & Crime Commissioner for South Wales

This public procurement record has 5 releases in its history.

Award

07 Oct 2026 at 12:31

UK7 - Contract Details Notice
Award

10 Jul 2026 at 13:29

UK6 - Contract Award Notice
TenderUpdate

29 May 2026 at 09:13

UK4 - Tender Notice
Tender

08 May 2026 at 12:09

UK4 - Tender Notice
Planning

18 Dec 2025 at 14:28

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Police and Crime Commissioner for South Wales procured on-site canteen and catering services for three sites on the South Wales Police estate. The service covers a canteen or cafeteria and takeaway offering hot and cold meals, light snacks, confectionery and hot and cold drinks. Vending may also be required. The provider may be asked to supply hospitality and buffets at the same sites. A fourth canteen location may be added, and the contract also allows for vending or similar provision elsewhere on the estate. This is food-service work combining day-to-day staff catering with potential event hospitality; the procurement classifies it as canteen and catering services (CPV 55500000).

The procurement is complete and awarded following an open competitive flexible procedure. Three bids were received, with three proceeding to the final stage. Compass Contract Services (U.K.) Limited was selected; the contract was signed on 7 October 2026 and is active. The award date was 10 July 2026 and the gross contract value is £1.5 million. The contract runs from 10 October 2026 to 9 October 2029, with up to two annual extensions by mutual agreement, potentially extending to 9 October 2031. The evaluation weighted technical capability and social value at 80% and 10%, respectively, followed by a food-offering assessment weighted at 10%. The qualification stage included pass/fail requirements, including Cyber Essentials Plus or an equivalent approved by the Commissioner.

This award demonstrates demand for a multi-site police-estate catering operation, with a core canteen and takeaway service and the ability to provide refreshments, vending and hospitality as required. A credible competitor when this requirement next comes to market would need to show it can implement and operate dependable on-site food services across several locations, maintain a suitable range of hot and cold food and drinks, and support additional service options. The evaluation placed most weight on technical capability, so evidence of operational delivery and the ability to manage the estate-wide requirement would matter. Suppliers also needed to demonstrate a social value offer and perform well in an assessment of their food offering. Cyber Essentials Plus, or an equivalent accepted by the Commissioner, formed part of the qualification requirements. Three suppliers reached the final evaluation stage, including two SMEs.

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Notice Information

Notice Title

Onsite Catering Services

Notice Description

The provision of an on-site canteen/cafeteria and takeaway service offering hot and cold meals, light snacks, confectionery, hot/cold beverages and vending facilities (if so required) across three sites of the South Wales Police estate, with the potential for a fourth site to be added from 2027. The supplier may also be requested to provide hospitality/buffets in those same sites if required.

Lot Information

Lot 1

Options: A forth canteen location may be opened in 2027, which the successful provider may be provided the option of operating.

Renewal: Extensions would be made on an annual basis following the inital end date, with a maximum of two annual extensions

Planning Information

The Commissioner invites interested suppliers to take part in pre-market engagement activities. These will include site visits to the three canteen locations in the Bridgend area, followed by a meeting with key stakeholders to discuss the requirements in more detail. Each visit and discussion is expected to take no longer than one hour. Suppliers should note that insights gained during this engagement may influence aspects of the final specification. Additionally, any questions raised and responses provided will be shared with all bidders in an anonymised format to ensure transparency. Participation in these activities is not mandatory for tender submission but is encouraged to gain a thorough understanding of the requirements Site visits are scheduled for 14 and 15 January, with additional dates potentially added based on demand. Further visits may also be available during the tender period; however, these will not include stakeholder discussions. If you wish to participate in the pre-market engagement, please email gemma.evans2@gwent.police.uk.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f953
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/094692-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55300000 - Restaurant and food-serving services

55400000 - Beverage-serving services

55500000 - Canteen and catering services

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
£1,500,000 £1M-£10M
Awards Value
£1,500,000 £1M-£10M
Contracts Value
£1,500,000 £1M-£10M

Notice Dates

Publication Date
7 Oct 20262 weeks ago
Submission Deadline
8 Jun 2026Expired
Future Notice Date
Not specified
Award Date
10 Jul 20263 months ago
Contract Period
10 Oct 2026 - 9 Oct 2029 3-4 years
Recurrence
2031-04-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Police & Crime Commissioner for South Wales
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRIDGEND
Postcode
CF31 3SU
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL17 Bridgend and Neath Port Talbot
Local Authority
Bridgend
Electoral Ward
Brackla East and Coychurch Lower
Westminster Constituency
Bridgend

Supplier Information

Number of Suppliers
1
Supplier Name

Compass Contract Services (UK) Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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