Onsite Catering Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05f953-2026-05-29T09:13:10+01:00",
    "date": "2026-05-29T09:13:10+01:00",
    "ocid": "ocds-h6vhtk-05f953",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PYVQ-9856-GTXR",
            "name": "Police and Crime Commissioner for South Wales",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PYVQ-9856-GTXR"
            },
            "address": {
                "streetAddress": "Cowbridge Road",
                "locality": "BRIDGEND",
                "postalCode": "CF31 3SU",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL17"
            },
            "contactPoint": {
                "name": "Gemma Evans",
                "email": "procurement@gwent.police.uk",
                "telephone": "+447837656190"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PYVQ-9856-GTXR",
        "name": "Police and Crime Commissioner for South Wales"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "The Commissioner invites interested suppliers to take part in pre-market engagement activities. These will include site visits to the three canteen locations in the Bridgend area, followed by a meeting with key stakeholders to discuss the requirements in more detail. Each visit and discussion is expected to take no longer than one hour. Suppliers should note that insights gained during this engagement may influence aspects of the final specification. Additionally, any questions raised and responses provided will be shared with all bidders in an anonymised format to ensure transparency. Participation in these activities is not mandatory for tender submission but is encouraged to gain a thorough understanding of the requirements Site visits are scheduled for 14 and 15 January, with additional dates potentially added based on demand. Further visits may also be available during the tender period; however, these will not include stakeholder discussions. If you wish to participate in the pre-market engagement, please email gemma.evans2@gwent.police.uk.",
                "dueDate": "2026-02-13T23:59:59Z",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "084461-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/084461-2025",
                "datePublished": "2025-12-18T14:28:51Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "JCPS0899",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Onsite Catering Services",
        "description": "The provision of an on-site canteen/cafeteria and takeaway service offering hot and cold meals, light snacks, confectionery, hot/cold beverages and vending facilities (if so required) across three sites of the South Wales Police estate, with the potential for a fourth site to be added from 2027. The supplier may also be requested to provide hospitality/buffets in those same sites if required.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "55300000",
                        "description": "Restaurant and food-serving services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "55400000",
                        "description": "Beverage-serving services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "55500000",
                        "description": "Canteen and catering services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL17",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL17",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "specialRegime": [
            "lightTouch"
        ],
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-10-10T00:00:00+01:00",
                    "endDate": "2029-10-09T23:59:59+01:00",
                    "maxExtentDate": "2031-10-09T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 1500000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical Capability and Social Value",
                            "description": "This will be assessed at the first stage of the tender. The Technical Capability questions (weighted at 80%) will assess the supplier's capability and ability to implement and operate the services. The Social Value questions (weighted at 10%) will assess the supplier's social value offering under this contract. The individual weighting of each question is detailed on the online tendering portal and the scoring methodology is detailed within the ITT documents.",
                            "numbers": [
                                {
                                    "number": 90,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Food Offering Assessment",
                            "description": "A food offering assessment is required as part of the evaluation of Tenders, for the suppliers who are successful in proceeding to stage two of this competitive tender exercise. The evaluation panel will arrange to visit Tenderer's premises to undertake an assessment of the Tenderer's capability and offerings in relation to their food. The scoring methodology for this stage is detailed in the ITT document.",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Technical Capability and Social Value",
                            "description": "This will be assessed at the first stage of the tender. The Technical Capability questions (weighted at 80%) will assess the supplier's capability and ability to implement and operate the services. The Social Value questions (weighted at 10%) will assess the supplier's social value offering under this contract. The individual weighting of each question is detailed on the online tendering portal and the scoring methodology is detailed within the ITT documents.",
                            "numbers": [
                                {
                                    "number": 90,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Food Offering Assessment",
                            "description": "A food offering assessment is required as part of the evaluation of Tenders, for the suppliers who are successful in proceeding to stage two of this competitive tender exercise. The evaluation panel will arrange to visit Tenderer's premises to undertake an assessment of the Tenderer's capability and offerings in relation to their food. The scoring methodology for this stage is detailed in the ITT document.",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Outlined in the Supplier Questionnaire in eTenderWales"
                        },
                        {
                            "type": "technical",
                            "description": "The following is required: 1 - Cyber Essentials Plus Equivalents may be accepted by acceptability of any equivalent must be agreed by the Commissioner before the ITT submission deadline. Further information is outlined in the Supplier Questionnaire in eTenderWales and the ITT."
                        },
                        {
                            "type": "economic",
                            "description": "Outlined in the Supplier Questionnaire in eTenderWales"
                        },
                        {
                            "type": "technical",
                            "description": "The following is required: 1 - Cyber Essentials Plus Equivalents may be accepted by acceptability of any equivalent must be agreed by the Commissioner before the ITT submission deadline. Further information is outlined in the Supplier Questionnaire in eTenderWales and the ITT."
                        }
                    ]
                },
                "renewal": {
                    "description": "Extensions would be made on an annual basis following the inital end date, with a maximum of two annual extensions"
                },
                "hasOptions": true,
                "options": {
                    "description": "A forth canteen location may be opened in 2027, which the successful provider may be provided the option of operating."
                }
            }
        ],
        "status": "active",
        "value": {
            "amountGross": 1500000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "The first stage of this tender shall consist of a qualification stage (pass/fail) a technical assessment (weighted at 80%), and a social value assessment (weighted at 10%). The second round shall consist of a 'food offering assessment' (weighted at 10%) . The evaluation panel will arrange to visit Tenderer's premises to undertake an assessment of the Tenderer's capability and offerings in relation to their food. Only Tenderers within 10% of the leading Tenderer at this stage within the evaluation process shall be invited to participate in this stage of the evaluation. At any time following the submission of Tenders, the Commissioner reserves the right (but is not bound) to hold clarification meetings (which may be virtual) with any of the Tenderers, or may raise calrification questions through the online portal system."
        },
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "All tender documentation can be downloaded, and submission of tenders is via https://etenderwales.ukp.app.jaggaer.com/home.html. The code for this tender is itt_124555.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-06-08T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-05-29T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-07-06T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "All documents are available via: eTenderWales website https://etenderwales.bravosolution.co.uk code itt_124555",
                "url": "https://etenderwales.bravosolution.co.uk"
            },
            {
                "id": "042447-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/042447-2026",
                "datePublished": "2026-05-08T12:09:10+01:00",
                "format": "text/html"
            },
            {
                "id": "050596-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/050596-2026",
                "datePublished": "2026-05-29T09:13:10+01:00",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2031-04-01T23:59:59+01:00"
                },
                {
                    "startDate": "2031-04-01T23:59:59+01:00"
                }
            ]
        },
        "amendments": [
            {
                "id": "050596-2026",
                "description": "Extension of tender deadline to allow time to answer clarification questions."
            }
        ]
    },
    "language": "en"
}