Notice Information
Notice Title
Provision of Onsite Bistro/Cafe Services
Notice Description
The provision of an on-site canteen/cafeteria and takeaway service offering hot and cold meals, light snacks, confectionery, hot/cold beverages and vending facilities (if so required) across three sites of the South Wales Police estate, with the potential for a fourth site to be added from 2027. The supplier may also be requested to provide hospitality/buffets in those same sites if required.
Planning Information
The Commissioner invites interested suppliers to take part in pre-market engagement activities. These will include site visits to the three canteen locations in the Bridgend area, followed by a meeting with key stakeholders to discuss the requirements in more detail. Each visit and discussion is expected to take no longer than one hour. Suppliers should note that insights gained during this engagement may influence aspects of the final specification. Additionally, any questions raised and responses provided will be shared with all bidders in an anonymised format to ensure transparency. Participation in these activities is not mandatory for tender submission but is encouraged to gain a thorough understanding of the requirements Site visits are scheduled for 14 and 15 January, with additional dates potentially added based on demand. Further visits may also be available during the tender period; however, these will not include stakeholder discussions. If you wish to participate in the pre-market engagement, please email gemma.evans2@gwent.police.uk.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05f953
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/084461-2025
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- UK2 - Preliminary Market Engagement Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
55 - Hotel, restaurant and retail trade services
-
- CPV Codes
55300000 - Restaurant and food-serving services
55500000 - Canteen and catering services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 18 Dec 20252 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- 13 Feb 2026Expired
- Award Date
- Not specified
- Contract Period
- 5 Jul 2026 - 5 Jul 2029 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planning
- Lots Status
- Planning
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- POLICE AND CRIME COMMISSIONER FOR SOUTH WALES
- Contact Name
- Gemma Evans
- Contact Email
- gemma.evans2@gwent.police.uk
- Contact Phone
- +447837656190
Buyer Location
- Locality
- BRIDGEND
- Postcode
- CF31 3SU
- Post Town
- Cardiff
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL5 South East Wales
- Small Region (ITL 3)
- TLL51 Central Valleys and Bridgend
- Delivery Location
- TLL Wales
-
- Local Authority
- Bridgend
- Electoral Ward
- Brackla East and Coychurch Lower
- Westminster Constituency
- Bridgend
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/084461-2025
18th December 2025 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-05f953-2025-12-18T14:28:51Z",
"date": "2025-12-18T14:28:51Z",
"ocid": "ocds-h6vhtk-05f953",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PYVQ-9856-GTXR",
"name": "Police and Crime Commissioner for South Wales",
"identifier": {
"scheme": "GB-PPON",
"id": "PYVQ-9856-GTXR"
},
"address": {
"streetAddress": "Cowbridge Road",
"locality": "BRIDGEND",
"postalCode": "CF31 3SU",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKL17"
},
"contactPoint": {
"name": "Gemma Evans",
"email": "gemma.evans2@gwent.police.uk",
"telephone": "+447837656190"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - sub-central government"
}
]
}
}
],
"buyer": {
"id": "GB-PPON-PYVQ-9856-GTXR",
"name": "Police and Crime Commissioner for South Wales"
},
"planning": {
"milestones": [
{
"id": "engagement",
"type": "engagement",
"description": "The Commissioner invites interested suppliers to take part in pre-market engagement activities. These will include site visits to the three canteen locations in the Bridgend area, followed by a meeting with key stakeholders to discuss the requirements in more detail. Each visit and discussion is expected to take no longer than one hour. Suppliers should note that insights gained during this engagement may influence aspects of the final specification. Additionally, any questions raised and responses provided will be shared with all bidders in an anonymised format to ensure transparency. Participation in these activities is not mandatory for tender submission but is encouraged to gain a thorough understanding of the requirements Site visits are scheduled for 14 and 15 January, with additional dates potentially added based on demand. Further visits may also be available during the tender period; however, these will not include stakeholder discussions. If you wish to participate in the pre-market engagement, please email gemma.evans2@gwent.police.uk.",
"dueDate": "2026-02-13T23:59:59Z",
"status": "scheduled"
}
],
"documents": [
{
"id": "084461-2025",
"documentType": "marketEngagementNotice",
"noticeType": "UK2",
"description": "Preliminary market engagement notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/084461-2025",
"datePublished": "2025-12-18T14:28:51Z",
"format": "text/html"
}
]
},
"tender": {
"id": "JCPS0899",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Provision of Onsite Bistro/Cafe Services",
"description": "The provision of an on-site canteen/cafeteria and takeaway service offering hot and cold meals, light snacks, confectionery, hot/cold beverages and vending facilities (if so required) across three sites of the South Wales Police estate, with the potential for a fourth site to be added from 2027. The supplier may also be requested to provide hospitality/buffets in those same sites if required.",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "55300000",
"description": "Restaurant and food-serving services"
},
{
"scheme": "CPV",
"id": "55500000",
"description": "Canteen and catering services"
}
],
"deliveryAddresses": [
{
"region": "UKL",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"mainProcurementCategory": "services",
"specialRegime": [
"lightTouch"
],
"lots": [
{
"id": "1",
"contractPeriod": {
"startDate": "2026-07-06T00:00:00+01:00",
"endDate": "2029-07-05T23:59:59+01:00",
"maxExtentDate": "2031-07-05T23:59:59+01:00"
},
"hasRenewal": true,
"status": "planning"
}
],
"status": "planning"
},
"language": "en"
}