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NH2049 North East & North Cumbria Pathology Archiving System

Northumbria Healthcare Facilities Management

This public procurement record has 2 releases in its history.

Tender

19 Dec 2025 at 12:45

UK4 - Tender Notice
Planning

18 Dec 2025 at 22:33

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The procurement process titled "NH2049 North East & North Cumbria Pathology Archiving System" is spearheaded by Northumbria Healthcare Facilities Management. This initiative involves numerous NHS Trusts from the North East and North Cumbria regions of the United Kingdom. The tender is in the active stage, focusing on acquiring an advanced archiving solution to enhance the archival processes in Cellular Pathology laboratories. With a main procurement category as 'Goods', the contract has an anticipated value of £677,000 gross. Key dates include the submission deadline on the 22nd of January 2026 and the contract commencement on the 13th of February 2026. The opportunity falls within the laboratory, optical, and precision equipment industry category and uses an open procurement method.

This tender represents significant growth potential for businesses specialising in laboratory equipment, particularly those offering advanced imaging and archiving solutions. The open opportunity has been emphasised with the inclusion of criteria that support participation by SMEs and voluntary, community, and social enterprises. Companies with innovative archiving systems that are compatible with a range of barcodes used on biological samples and offer enhancements in digital diagnostics will find this opportunity particularly rewarding. In addition to fulfilling the technical requirements, businesses should focus on demonstrating the ability to improve administrative efficiencies and space utilization, creating a compelling value proposition for the buyers.

How relevant is this notice?

Notice Information

Notice Title

NH2049 North East & North Cumbria Pathology Archiving System

Notice Description

Cellular Pathology laboratories in the North East North Cumbria (NENC) region currently maintain long term (30+ years) archives of all wax tissue blocks and microscope slides that are produced. The North East & North Cumbria Pathology network (NENC) has obtained limited Digital Diagnostics Capability funding from NHS England for purchase of an "advanced archiving solution" that will both save time for laboratory staff and dramatically reduce the risk of misfiling and loss of tissue blocks and slides. Any proposed archiving solution must be compatible with the current and legacy linear and/or data matrix barcodes on blocks and slides for identification of the materials. Further details and ITT documents can be found on our e-tendering system Atamis at https://atamis-1928.my.site.com

Lot Information

Lot 1

Renewal: 5 x 12 month optional extension periods

Planning Information

2 companies able to provide a pathology archiving solution identified via online search. Providers were invited to demonstrate their solutions and how they may potentially improve administration process of archiving slides and blocks containing pathology samples. To aid understanding of how this technology could potentially fit within existing processes and save staff time and achieve efficiency of storage space.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05f9ca
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084893-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

38 - Laboratory, optical and precision equipments (excl. glasses)

48 - Software package and information systems

CPV Codes

38000000 - Laboratory, optical and precision equipments (excl. glasses)

48329000 - Imaging and archiving system

Notice Value(s)

Tender Value
£564,166 £500K-£1M
Lots Value
£564,166 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Dec 20258 months ago
Submission Deadline
22 Jan 2026Expired
Future Notice Date
19 Dec 2025Expired
Award Date
Not specified
Contract Period
13 Feb 2026 - 12 Feb 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Northumbria Healthcare Facilities Management
Additional Buyers

County Durham and Darlington NHS Foundation Trust

Gateshead Health NHS Foundation Trust

NHS North East and North Cumbria Integrated Care Board

North Cumbria Integrated Care NHS Foundation Trust

North Tees and Hartlepool NHS Foundation Trust

South Tees Hospitals NHS Foundation Trust

The Newcastle Upon Tyne Hospitals NHS Foundation Trust

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARLISLE
Postcode
NE27 0QJ
Postcode Area
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
Not specified
Local Authority
North Tyneside
Electoral Ward
Shiremoor
Westminster Constituency
Tynemouth

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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