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Paisley Halloween Festival 2026/27/28 - Lighting and Projection

Renfrewshire Council

This public procurement record has 3 releases in its history.

Award

21 Apr 2026 at 14:26

Award Notice
Tender

15 Jan 2026 at 10:33

Tender Notice
Planning

24 Dec 2025 at 10:16

Planning Notice
Summary of the contracting process

Renfrewshire Council is currently involved in a procurement process for the Paisley Halloween Festival's Lighting and Projection services, covering the years 2026, 2027, and possibly extending to 2028. This contract falls under event services within the services industry category and is located in Paisley, UKM83. The procurement is in the award stage, with the winning supplier, Woodroffe Bassett Design, awarded the contract valued at £172,500 GBP for its high-quality methodology in project management and collaborative approaches for both 2026 and 2027. Following an open tender procedure adhering to the Government Procurement Agreement (GPA), the contract was signed on 10th April 2026, with subcontracting set at a 25% minimum for hiring physical lights.

This tender offers significant opportunities for businesses within the event services industry, especially established creative companies with expertise in delivering lighting and projection projects for public festivals. Firms specialising in cultural event organisation can seize the potential to enhance their portfolios by participating in such large-scale events, boosting their reputation and credibility among regional authorities like Renfrewshire Council. This is particularly advantageous for companies capable of demonstrating strong financial and project management capabilities, ensuring they can deliver high-quality services aligned with council strategies while contributing to community benefits set as part of the award criteria.

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Notice Information

Notice Title

Paisley Halloween Festival 2026/27/28 - Lighting and Projection

Notice Description

Renfrewshire Council is seeking a highly experienced and established creative company to develop and install Lighting and Projection for Paisley Halloween Festival 2026, 2027 with the optional 1-year extension for 2028; at the sole discretion of the Council. The Council is seeking an experienced service provider who can deliver a full programme for Paisley Halloween Festival in accordance with this specification and Council strategies.

Lot Information

Lot 1

The Tender Procedure was conducted in accordance with an above Government Procurement Agreement (GPA) Threshold Open Tender procedure relating to a Services Contract.

Renewal: There is an option to extend the Contract for 12 months from 1 December 2027 until no later than 30 November 2028. Any extension will be at the sole discretion of the Council.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05fd22
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/036149-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

79952100 - Cultural event organisation services

Notice Value(s)

Tender Value
£172,500 £100K-£500K
Lots Value
£172,500 £100K-£500K
Awards Value
Not specified
Contracts Value
£172,500 £100K-£500K

Notice Dates

Publication Date
21 Apr 20264 months ago
Submission Deadline
16 Feb 2026Expired
Future Notice Date
13 Jan 2026Expired
Award Date
10 Apr 20264 months ago
Contract Period
7 Apr 2026 - 30 Nov 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Renfrewshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PAISLEY
Postcode
PA1 1JB
Postcode Area
Paisley
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
Local Authority
Renfrewshire
Electoral Ward
Paisley East and Central
Westminster Constituency
Paisley and Renfrewshire South

Supplier Information

Number of Suppliers
1
Supplier Name

Woodroffe Bassett Design

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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