Award

Specials and Volunteers Rostering System

GREATER MANCHESTER COMBINED AUTHORITY

This public procurement record has 1 release in its history.

Award

29 Dec 2025 at 13:15

UK7 - Contract Details Notice
Summary of the contracting process

The procurement process for the "Specials and Volunteers Rostering System" was managed by the Greater Manchester Combined Authority, specifically targeting the Greater Manchester Police. This procurement falls under the industry category of software packages and information systems. The procurement method was a direct approach, executed below the threshold without competition. The contracting process is at the Award stage, with the contract being signed on 12th December 2025 and active until 31st March 2027. The total contract value is £30,046, with the award made to ACCESS UK LTD, highlighting the Greater Manchester area (region UKD3) as the location of delivery.

This tender offers business opportunities in the software development and IT services sector, particularly for companies that focus on providing software and information systems. Large enterprises or those experienced in delivering bespoke software solutions to public sector entities would be well-suited for similar tenders in future. The awarded contract exemplifies the potential for businesses to engage with local government agencies, offering specialised services in managing and rostering volunteer resources efficiently through tailored software solutions. This project underscores the importance of maintaining readiness for direct tender opportunities that fall below competition thresholds.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Specials and Volunteers Rostering System

Notice Description

Specials and Volunteers Rostering System Awarded via GMP's exemption process as per GMP Contract Standing Orders. The date the contract is signed is the date the exemption has been approved. The contract dates are based on the requirements of the exemption and value. An exemption may not exceed its maximum value and therefore the end date may be sooner if the value is exhausted. Contracted by Greater Manchester Combined Authority for Greater Manchester Police.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05fdbd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/086299-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£25,038 Under £100K

Notice Dates

Publication Date
29 Dec 20251 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
12 Dec 20252 months ago
Contract Period
12 Dec 2025 - 31 Mar 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GREATER MANCHESTER COMBINED AUTHORITY
Contact Name
Not specified
Contact Email
procurement@gmp.police.uk
Contact Phone
01618561140

Buyer Location

Locality
MANCHESTER
Postcode
M1 6EU
Post Town
Manchester
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD3 Greater Manchester
Small Region (ITL 3)
TLD33 Manchester
Delivery Location
Not specified
Local Authority
Manchester
Electoral Ward
Deansgate
Westminster Constituency
Manchester Central

Supplier Information

Number of Suppliers
1
Supplier Name

ACCESS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05fdbd-2025-12-29T13:15:43Z",
    "date": "2025-12-29T13:15:43Z",
    "ocid": "ocds-h6vhtk-05fdbd",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PXBN-3793-LCTQ",
            "name": "Greater Manchester Combined Authority",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PXBN-3793-LCTQ"
            },
            "address": {
                "streetAddress": "56 Oxford Street",
                "locality": "Manchester",
                "postalCode": "M1 6EU",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKD33"
            },
            "contactPoint": {
                "email": "procurement@gmp.police.uk",
                "telephone": "01618561140"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.gmp.police.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-02343760",
            "name": "ACCESS UK LTD",
            "identifier": {
                "scheme": "GB-COH",
                "id": "02343760"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PBNW-7697-HCPQ"
                }
            ],
            "address": {
                "streetAddress": "Armstrong Building Oakwood Drive",
                "locality": "Loughborough",
                "postalCode": "LE11 3QF",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF22"
            },
            "contactPoint": {
                "email": "servelec.lg.bids@theaccessgroup.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.theaccessgroup.com",
                "scale": "large",
                "vcse": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PXBN-3793-LCTQ",
        "name": "Greater Manchester Combined Authority"
    },
    "tender": {
        "id": "Ex720",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Specials and Volunteers Rostering System",
        "description": "Specials and Volunteers Rostering System Awarded via GMP's exemption process as per GMP Contract Standing Orders. The date the contract is signed is the date the exemption has been approved. The contract dates are based on the requirements of the exemption and value. An exemption may not exceed its maximum value and therefore the end date may be sooner if the value is exhausted. Contracted by Greater Manchester Combined Authority for Greater Manchester Police.",
        "status": "complete",
        "procurementMethod": "direct",
        "procurementMethodDetails": "Below threshold - without competition",
        "lots": [
            {
                "id": "1",
                "status": "complete"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "active",
            "mainProcurementCategory": "goods",
            "suppliers": [
                {
                    "id": "GB-COH-02343760",
                    "name": "ACCESS UK LTD"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "48000000",
                            "description": "Software package and information systems"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKD3",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "status": "active",
            "period": {
                "startDate": "2025-12-12T00:00:00Z",
                "endDate": "2027-03-31T23:59:59+01:00"
            },
            "value": {
                "amountGross": 30046,
                "amount": 25038,
                "currency": "GBP"
            },
            "aboveThreshold": false,
            "dateSigned": "2025-12-12T00:00:00Z",
            "documents": [
                {
                    "id": "086299-2025",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/086299-2025",
                    "datePublished": "2025-12-29T13:15:43Z",
                    "format": "text/html"
                }
            ]
        }
    ],
    "language": "en"
}