Award

Documentum Platform Renewal

UNIVERSITY HOSPITALS BIRMINGHAM NHS FOUNDATION TRUST

This public procurement record has 2 releases in its history.

Award

02 Jan 2026 at 15:56

UK6 - Contract Award Notice
Award

31 Dec 2025 at 17:01

UK5 - Transparency Notice
Summary of the contracting process

The University Hospitals Birmingham NHS Foundation Trust has engaged in a direct award procurement process titled "Documentum Platform Renewal." This process involves the renewal of OpenText Documentum licenses and maintenance, classified under the industry category "Software package and information systems." Situated in Birmingham, the buying organisation falls under the central government public authority segment. The procurement process has reached the award stage as of 2nd January 2026, with the contract period slated to commence on 2nd April 2026 and conclude on 1st April 2027. Key dates include the end of a standstill period on 14th January 2026 and a scheduled future signature date by 1st February 2026.

This tender represents significant business expansion prospects, particularly for companies specialising in software package solutions and information systems. With a procurement method focused on direct award due to technical rationale permitting sole supplier engagement, businesses fitting the sole supplier criteria can leverage this opportunity. Large-scale enterprises, like the awarded Open Text UK Limited, adept in software provision and maintenance, are suited to benefit significantly from such opportunities by reinforcing partnerships and expanding service portfolios catered specifically to public sector entities. Organisations with relevant experience and capability in handling complex software solutions within the central government framework should consider such contracts for growth and strategic positioning.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Documentum Platform Renewal

Notice Description

Renewal of OpenText Documentum Licenses and Maintenance

Procurement Information

Sole supplier of this requirement

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05fea5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/000078-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£406,507 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
2 Jan 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
31 Dec 20251 months ago
Contract Period
1 Apr 2026 - 1 Apr 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY HOSPITALS BIRMINGHAM NHS FOUNDATION TRUST
Contact Name
Uzodimma Okonkwo
Contact Email
uzodimma.okonkwo@uhb.nhs.uk
Contact Phone
Not specified

Buyer Location

Locality
BIRMINGHAM
Postcode
B15 2WB
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
Edgbaston
Westminster Constituency
Birmingham Edgbaston

Supplier Information

Number of Suppliers
1
Supplier Name

OPEN TEXT

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05fea5-2026-01-02T15:56:36Z",
    "date": "2026-01-02T15:56:36Z",
    "ocid": "ocds-h6vhtk-05fea5",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PWVL-6877-BXXV",
            "name": "University Hospitals Birmingham NHS Foundation Trust",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PWVL-6877-BXXV"
            },
            "address": {
                "streetAddress": "Mindelsohn Way",
                "locality": "Birmingham",
                "postalCode": "B15 2WB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG31"
            },
            "contactPoint": {
                "name": "Uzodimma Okonkwo",
                "email": "uzodimma.okonkwo@uhb.nhs.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.uhb.nhs.uk/",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-03148093",
            "name": "Open Text UK Limited",
            "identifier": {
                "scheme": "GB-COH",
                "id": "03148093"
            },
            "address": {
                "streetAddress": "420 Thames Valley Park Drive, Thames Valley Park",
                "locality": "Reading, Berkshire",
                "postalCode": "RG6 1PT",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ11"
            },
            "contactPoint": {
                "email": "gjones@opentext.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PWVL-6877-BXXV",
        "name": "University Hospitals Birmingham NHS Foundation Trust"
    },
    "tender": {
        "id": "PROC.08.0477",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Documentum Platform Renewal",
        "description": "Renewal of OpenText Documentum Licenses and Maintenance",
        "status": "complete",
        "procurementMethod": "direct",
        "procurementMethodDetails": "Direct award",
        "procurementMethodRationale": "Sole supplier of this requirement",
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "suitability": {
                    "sme": true
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            }
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "singleSuppliersTechnicalReasons"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "Documentum Platform Renewal",
            "status": "pending",
            "value": {
                "amountGross": 487808.47,
                "amount": 406507.06,
                "currency": "GBP"
            },
            "mainProcurementCategory": "goods",
            "aboveThreshold": true,
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "48000000",
                            "description": "Software package and information systems"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UK",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UK",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "contractPeriod": {
                "startDate": "2026-04-02T00:00:00+01:00",
                "endDate": "2027-04-01T23:59:59+01:00"
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "086607-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK5",
                    "description": "Transparency notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/086607-2025",
                    "datePublished": "2025-12-31T17:01:43Z",
                    "format": "text/html"
                },
                {
                    "id": "000078-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/000078-2026",
                    "datePublished": "2026-01-02T15:56:36Z",
                    "format": "text/html"
                }
            ],
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-02-01T23:59:59Z",
                    "status": "scheduled"
                }
            ],
            "date": "2026-01-02T00:00:00Z",
            "suppliers": [
                {
                    "id": "GB-COH-03148093",
                    "name": "Open Text UK Limited"
                }
            ],
            "standstillPeriod": {
                "endDate": "2026-01-14T23:59:59+00:00"
            }
        }
    ],
    "language": "en"
}