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Repair of Electrical and Refrigeration Catering Equipment, Planned Maintenance and PAT testing of Electrical Catering Equipment

Sunderland City Council

This public procurement record has 3 releases in its history.

Award

06 Oct 2026 at 13:31

UK7 - Contract Details Notice
Award

05 Mar 2026 at 14:56

UK6 - Contract Award Notice
Tender

02 Jan 2026 at 13:00

UK4 - Tender Notice
Summary of the contracting process

Sunderland City Council procured repair and maintenance of electrical and refrigeration catering equipment, planned maintenance, and portable appliance testing (PAT) of electrical catering equipment. The requirement covers catering equipment used by the council and is delivered in the North East of England. The procurement was set up as a closed framework with ranked suppliers, for catering-equipment repair and maintenance services. It combines reactive repair work with planned servicing and electrical safety testing, so it is relevant to businesses able to maintain both electrical and refrigeration equipment and carry out PAT testing.

The procurement is complete and the contract was awarded on 5 March 2026 to Upnorth Engineering Services Limited and HLA Services Limited. The award is active, and the contract was signed on 1 April 2026. The four-year contract runs from 1 April 2026 to 31 March 2030. Its value is £461,547 excluding VAT (£553,856 including VAT). The council used an open procedure to establish a closed, ranked framework, with call-offs made without reopening competition. There was one lot. Evaluation weighted price at 65%, quality at 30% and social value at 5%. Four bids reached the final stage, all from SMEs. The lot was identified as suitable for SMEs.

This award shows Sunderland City Council buys a combined service covering electrical and refrigeration catering-equipment repairs, planned maintenance and PAT testing, rather than isolated repair work. The selected suppliers were two SMEs, and the competition attracted four final-stage bids, indicating that smaller specialist firms can compete for this requirement. Suppliers aiming to be credible when comparable work returns should be able to cover both electrical and refrigeration equipment, deliver scheduled maintenance as well as responsive repairs, and provide PAT testing. They should also be prepared to demonstrate service quality and a meaningful social-value offer alongside competitive pricing, since quality and social value formed part of the evaluation. The ranked framework structure favours suppliers able to deliver consistently across a multi-year service requirement.

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Notice Information

Notice Title

Repair of Electrical and Refrigeration Catering Equipment, Planned Maintenance and PAT testing of Electrical Catering Equipment

Notice Description

Repair of Electrical and Refrigeration Catering Equipment, Planned Maintenance and PAT testing of Electrical Catering Equipment Four year closed framework. Repair of Electrical and Refrigeration Catering Equipment, Planned Maintenance and PAT testing of Electrical Catering Equipment

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05febf
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/094268-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50883000 - Repair and maintenance services of catering equipment

Notice Value(s)

Tender Value
£461,547 £100K-£500K
Lots Value
£461,547 £100K-£500K
Awards Value
£461,547 £100K-£500K
Contracts Value
£461,547 £100K-£500K

Notice Dates

Publication Date
6 Oct 20263 weeks ago
Submission Deadline
2 Feb 2026Expired
Future Notice Date
Not specified
Award Date
5 Mar 20267 months ago
Contract Period
1 Apr 2026 - 31 Mar 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Sunderland City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SUNDERLAND
Postcode
SR1 3AA
Postcode Area
Sunderland
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC44 Sunderland
Delivery Location
TLC North East (England)
Local Authority
Sunderland
Electoral Ward
Millfield
Westminster Constituency
Sunderland Central

Supplier Information

Number of Suppliers
2
Supplier Names

Upnorth Engineering Services Ltd

HLA Services Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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