DISAB TubeVac Overhaul

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05feef-2026-02-20T11:28:36Z",
    "date": "2026-02-20T11:28:36Z",
    "ocid": "ocds-h6vhtk-05feef",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PHMT-6197-NWNZ",
            "name": "Transport for London",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PHMT-6197-NWNZ"
            },
            "address": {
                "streetAddress": "5 Endeavour Square",
                "locality": "London",
                "postalCode": "E20 1JN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI41"
            },
            "contactPoint": {
                "email": "arjunmattathil@tfl.gov.uk",
                "name": "Arjun Mattathil Anilan"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-01870611",
            "name": "DISAB UK LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "01870611"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PTGV-3981-JHBY"
                }
            ],
            "address": {
                "streetAddress": "1 Chapel Street",
                "locality": "Warwick",
                "postalCode": "CV34 4HL",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG13"
            },
            "contactPoint": {
                "email": "andrew.ainsworth@disab.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PHMT-6197-NWNZ",
        "name": "Transport for London"
    },
    "tender": {
        "id": "WS2951154414",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "DISAB TubeVac Overhaul",
        "description": "This Contract Award Notice is issued in accordance with the Procurement Act 2023 to notify the market of the intention to award a contract and to formally commence the standstill period for the overhaul of two Disab Tubevac machines to support London Underground's Engineering Vehicles Rolling Stock requirements. In line with the Procurement Act 2023, this Contract Award Notice triggers an 8-working-day standstill period, as applied automatically by the Find a Tender system. The Authority will not enter into the contract before the end of this standstill period. DISAB Tubevac Machines are specialized rail-mounted vacuum units that help keep railway tracks clean and safe, reducing downtime and improving efficiency during maintenance projects. They are mounted on rail wagons and used primarily for ballast track renewals and track maintenance. These machines employ powerful suction technology to remove and handle large volumes of material-such as ballast, dust, and debris-efficiently and safely during rail infrastructure works. Total contract amount is circa PS1,449,392. The justification for awarding this proposed contract in accordance with the Procurement Act 2023 Direct Award to DISAB UK LTD is compliant with Schedule 5 - paragraph 5: Paragraph 5 states - The following conditions are met in relation to the public contract- (a)due to a particular supplier having intellectual property rights or other exclusive rights, only that supplier can supply the goods, services or works required, and (b)there are no reasonable alternatives to those goods, services or works.",
        "status": "complete",
        "procurementMethod": "direct",
        "procurementMethodDetails": "Direct award",
        "procurementMethodRationale": "The Tubevac machines are OEM-controlled assets with critical components under DISAB's intellectual property, including hoppers, engine houses, oil and fuel tanks, manipulator arms, and J-hooks. Technical schematics, wiring diagrams, and spare parts information are strictly controlled and not shared with third parties. The overhaul requires compatible parts, and due to lack of technical documentation and information, it is not possible to create a specification for an alternative.",
        "specialRegime": [
            "utilities"
        ],
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "suitability": {
                    "sme": true
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            }
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "singleSuppliersIntellectualPropertyExclusiveRights"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "pending",
            "value": {
                "amountGross": 1739271,
                "amount": 1449392,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-COH-01870611",
                    "name": "DISAB UK LIMITED"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "34621000",
                            "description": "Railway maintenance or service vehicles, and railway freight wagons"
                        },
                        {
                            "scheme": "CPV",
                            "id": "50200000",
                            "description": "Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKI",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKI",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "contractPeriod": {
                "startDate": "2026-03-09T00:00:00Z",
                "endDate": "2027-03-08T23:59:59Z",
                "maxExtentDate": "2028-03-08T23:59:59Z"
            },
            "hasOptions": true,
            "options": {
                "description": "A detailed condition assessment can only be carried out once the machine is taken out of service for overhaul. As a result, the full scope of works and any additional parts required will only be confirmed after this assessment. Additional purchases may therefore be required following the assessment to address identified needs."
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "000117-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK5",
                    "description": "Transparency notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/000117-2026",
                    "datePublished": "2026-01-05T08:29:14Z",
                    "format": "text/html"
                },
                {
                    "id": "015580-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/015580-2026",
                    "datePublished": "2026-02-20T11:28:36Z",
                    "format": "text/html"
                }
            ],
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-03-04T23:59:59Z",
                    "status": "scheduled"
                }
            ],
            "date": "2026-02-12T00:00:00Z",
            "standstillPeriod": {
                "endDate": "2026-03-03T23:59:59+00:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "Extensions may be required to accommodate circumstances that prevent the overhaul works from being completed within the originally planned time-frame or scope. These extensions would only be used where justified by operational, technical, or commercial factors that are outside the contractor's or client's control."
            }
        }
    ],
    "language": "en"
}