Tender

Holiday Activities and Food (HAF) Programme CAFS/2023/113

STOKE ON TRENT CITY COUNCIL

This public procurement record has 2 releases in its history.

Tender

06 Mar 2026 at 09:40

UK4 - Tender Notice
Planning

06 Jan 2026 at 14:41

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Stoke on Trent City Council is actively seeking tenders for the Holiday Activities and Food (HAF) Programme, extending until May 2029 as part of the Department for Education's Best Start in Life mission. The programme aims to engage school-aged children through enriching activities and nutritious meals during Easter, Summer, and Winter school holidays. The procurement process is currently at the tender stage, with submission details available until 6th April 2026, and enquiries open until 3rd April 2026. The contract, valued at GBP 4,680,990, will commence in July 2026, under an open procurement method, focusing on recreational, cultural, and sporting services within the region of Stoke-on-Trent, UK.

This tender offers substantial business growth opportunities, particularly for service providers specialising in recreational, cultural, and sporting activities, as well as those involved with nutritional services. The HAF programme, operating under a lead provider model, is an excellent match for businesses capable of handling subcontracting, management, and delivery of diverse activities. This contract promises value for money and long-term partnerships, making it ideal for SMEs interested in fostering innovation and enhancing their strategic planning capabilities. Businesses with the capacity to deliver meaningful holiday experiences that include health and nutritional components are poised to benefit significantly from this opportunity.

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Notice Information

Notice Title

Holiday Activities and Food (HAF) Programme CAFS/2023/113

Notice Description

The Department for Education (DfE) informed local authorities that as part of its Best Start in Life mission, the government confirmed the Holiday Activity and Food (HAF) Programme will be extended until May 2029. The HAF contract would operate under a lead provider model who would be responsible for the sub-contracting, management, co-ordination and delivery of activities through providers. The HAF programme provides enriching activities and nutritious meals supporting health, wellbeing and learning readiness as well as supporting parents and carers. This multi-year settlement will enable more strategic planning, innovation, and long-term partnerships, supporting value for money and ensuring that children and young people continue to benefit from enriching holiday experiences and nutritious meals. The programme runs through the Easter, Summer and Winter school holidays and is a holiday provision for school aged children from reception to year 11 (inclusive) who receive benefits-related free school meals and attend a Stoke-on-Trent school.

Planning Information

We are going to hold the market engagement day on Wednesday 21st January 10.30am - 11.30pm. To register your interest in attending the event please email Rebecca.Horton@stoke.gov.uk by 12noon on 16th January 2026.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-060030
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/020211-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92000000 - Recreational, cultural and sporting services

Notice Value(s)

Tender Value
£4,680,990 £1M-£10M
Lots Value
£4,680,990 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Mar 20261 weeks ago
Submission Deadline
6 Apr 20264 weeks to go
Future Notice Date
6 Feb 2026Expired
Award Date
Not specified
Contract Period
30 Jun 2026 - 30 Jun 2029 3-4 years
Recurrence
2031-03-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
STOKE ON TRENT CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
STOKE-ON-TRENT
Postcode
ST4 1HH
Post Town
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG23 Stoke-on-Trent
Delivery Location
TLG23 Stoke-on-Trent
Local Authority
Stoke-on-Trent
Electoral Ward
Hartshill Park & Stoke
Westminster Constituency
Stoke-on-Trent Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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