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Supply of Theatre/Stage Sound System (PA) and Theatre/Stage Lighting for Blackwood Miners Institute

Caerphilly County Borough Council

This public procurement record has 2 releases in its history.

Award

05 Mar 2026 at 12:16

UK7 - Contract Details Notice
Tender

08 Jan 2026 at 16:36

UK4 - Tender Notice
Summary of the contracting process

Caerphilly County Borough Council has completed the procurement process for the supply of theatre and stage sound and lighting systems to the Blackwood Miners Institute, located in Hengoed, United Kingdom, under Welsh devolved regulations. The procurement, conducted through an open competition below the threshold, resulted in an award on 5th March 2026. The procurement process transitioned from its initial tender stage, which was active from 8th January 2026 until 23rd January 2026. This contract comprises two lots, one for sound systems and the other for lighting, showing completion status for both, emphasising the strategic upgrade to modern, energy-efficient infrastructure within the institute's technical capabilities, falling under the goods category.

This procurement represents a significant market opportunity for businesses specialising in audio-visual technology, particularly those offering energy-efficient solutions in lighting and sound systems. Large businesses with a focus on professional-grade equipment suited for performance venues could benefit from engaging in future tenders structured similarly, ensuring compliance with relevant regulations and offering high-quality solutions for venues transitioning to updated infrastructures. Small and medium enterprises (SMEs) also have a good chance to compete in such tenders. The participation method allows businesses to register and manage submissions electronically, fostering potential growth opportunities in the public sector procurement landscape.

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Notice Information

Notice Title

Supply of Theatre/Stage Sound System (PA) and Theatre/Stage Lighting for Blackwood Miners Institute

Notice Description

Award of contract for Supply of Theatre/Stage Sound System (PA) and Theatre/Stage Lighting for Blackwood Miners Institute

Lot Information

Theatre/Stage Sound System (PA)

Sound System covers the supply a complete replacement PA Sound System for the main auditorium at Blackwood Miners' Institute (BMI). The Contractor shall provide all Goods required to replace the existing outdated system with a like-for-like or approved equivalent solution, ensuring high-quality audio performance, compliance with all relevant regulations, and full integration with the venue's technical infrastructure.

Theatre/Stage Lighting

This Lot covers the supply of theatre and stage LED lighting for Blackwood Miners' Institute (BMI). The Supplier will be required to provide modern, energy-efficient LED fixtures and professional-grade Lighting desks to support BMI's transition from generic lighting to a partly updated LED-based lighting infrastructure. The Goods this Lot are intended to enhance the venue's technical capabilities, improve operational sustainability, and support a wide range of performance and touring requirements.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-060235
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/019875-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

32 - Radio, television, communication, telecommunication and related equipment

CPV Codes

31500000 - Lighting equipment and electric lamps

31527260 - Lighting systems

32321200 - Audio-visual equipment

32340000 - Microphones and loudspeakers

32351000 - Accessories for sound and video equipment

Notice Value(s)

Tender Value
£128,386 £100K-£500K
Lots Value
£128,386 £100K-£500K
Awards Value
Not specified
Contracts Value
£123,198 £100K-£500K

Notice Dates

Publication Date
5 Mar 20266 months ago
Submission Deadline
23 Jan 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Mar 2026 - 16 Mar 2026 30 days
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Caerphilly County Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HENGOED
Postcode
CF82 7PG
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
TLL16 Gwent Valleys
Local Authority
Caerphilly
Electoral Ward
Ystrad Mynach
Westminster Constituency
Caerphilly

Supplier Information

Number of Suppliers
1
Supplier Name

Stage Lighting Services Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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