DBC (SLR) Commercial Heating, Ventilation & Air Conditioning (HVAC) Services - ITT

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-060272-2026-03-24T11:19:36Z",
    "date": "2026-03-24T11:19:36Z",
    "ocid": "ocds-h6vhtk-060272",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PGGG-5373-XYZX",
            "name": "Dacorum Borough Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PGGG-5373-XYZX"
            },
            "address": {
                "streetAddress": "The Forum, Marlowes",
                "locality": "Hemel Hempstead",
                "postalCode": "HP1 1DN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH23"
            },
            "contactPoint": {
                "email": "procurement@dacorum.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PGGG-5373-XYZX",
        "name": "Dacorum Borough Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Preliminary Market Engagement Dacorum Borough Council is undertaking Preliminary Market Engagement (PME) in accordance with section 16 of the Procurement Act 2023. The purpose of this engagement is to inform the development of the procurement strategy, specification, contract structure and evaluation approach for a forthcoming Commercial Heating, Ventilation and Air Conditioning (HVAC) Services contract. Interested organisations are invited to provide non-binding feedback on the proposed scope of services, delivery model, contract term, commercial structure, performance management approach and market capacity. Participation in this engagement is voluntary and will not form part of any future procurement process, nor will it confer any advantage or disadvantage in any subsequent competition. All information shared as part of this engagement will be treated as indicative and non-contractual. The Council reserves the right to amend or not proceed with the procurement following completion of the engagement. Tender Documents can be downloaded from the portal and any correspondence regarding tenders must be submitted via the portal https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home Suppliers must register to use the portal and will receive alerts for relevant tenders.",
                "dueDate": "2026-01-31T23:59:59+00:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "001709-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/001709-2026",
                "datePublished": "2026-01-09T10:03:19Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "CPU00581 ITT",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "DBC (SLR) Commercial Heating, Ventilation & Air Conditioning (HVAC) Services - ITT",
        "description": "Commercial HVAC services contract covering statutory compliance, planned and reactive maintenance, and associated repairs across the Council's non-domestic estate. The scope includes heating, ventilation and air conditioning systems and associated plant, together with performance management, reporting and contract management requirements, as set out in the tender documentation. Tender documents must be downloaded from, and completed submissions returned via, the Council's e-tendering portal. Submissions made by any other means will not be accepted.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "39715200",
                        "description": "Heating equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42160000",
                        "description": "Boiler installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42500000",
                        "description": "Cooling and ventilation equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45232141",
                        "description": "Heating works"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45331000",
                        "description": "Heating, ventilation and air-conditioning installation work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50712000",
                        "description": "Repair and maintenance services of mechanical building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50720000",
                        "description": "Repair and maintenance services of central heating"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50730000",
                        "description": "Repair and maintenance services of cooler groups"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH23",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 5400000,
            "amount": 4500000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-08-01T00:00:00+01:00",
                    "endDate": "2031-07-31T23:59:59+01:00",
                    "maxExtentDate": "2036-07-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 5400000,
                    "amount": 4500000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "renewal": {
                    "description": "Any contract extensions will be subject to the level of performance of the Contractor."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-01-31T23:59:59+00:00"
        },
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "This is being procured under the Competitive Flexible Procedure, with the tender instructions set out in the tender documents."
        },
        "aboveThreshold": true,
        "submissionMethodDetails": "Tenders must be submitted electronically via the Supply Hertfordshire e-tendering portal: https://www.supplyhertfordshire.uk Suppliers must register (if not already registered), search for: CPU00581 - Commercial Heating, Ventilation & Air Conditioning (HVAC) Services and express interest in order to access and submit tender documents. Submissions by email or other means will not be accepted.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-05-05T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-06-22T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "026371-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/026371-2026",
                "datePublished": "2026-03-23T15:25:26Z",
                "format": "text/html"
            },
            {
                "id": "026693-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/026693-2026",
                "datePublished": "2026-03-24T11:19:36Z",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "Payment terms in accordance with the Contract conditions."
        },
        "amendments": [
            {
                "id": "026693-2026",
                "description": "The Authority has updated the submission instructions to clarify the correct access route to the tender documents. The original notice directed users to a system login page which may not have clearly guided suppliers to the opportunity. The notice has been amended to provide a direct link to the Supply Hertfordshire supplier portal and clearer instructions on how to locate the tender. This change is intended to improve accessibility and ensure all potential bidders can easily locate and access the procurement documents. No other aspects of the procurement have been changed."
            }
        ]
    },
    "language": "en"
}