Totton & Eling Town Council, Grounds Maintenance Contract

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0604b0-2026-01-13T13:56:57Z",
    "date": "2026-01-13T13:56:57Z",
    "ocid": "ocds-h6vhtk-0604b0",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PCJY-5592-YGTZ",
            "name": "Totton and Eling Town Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PCJY-5592-YGTZ"
            },
            "address": {
                "streetAddress": "Totton and Eling Town Council, Civic Centre, Testwood Lane",
                "locality": "Totton, Hampshire",
                "postalCode": "SO40 3AP",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ36"
            },
            "contactPoint": {
                "name": "Adam Cooper",
                "email": "info@tottoneling-tc.gov.uk",
                "telephone": "02380 863138"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.tottoneling-tc.gov.uk/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PCJY-5592-YGTZ",
        "name": "Totton and Eling Town Council"
    },
    "tender": {
        "id": "ocds-h6vhtk-0604b0",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Totton & Eling Town Council, Grounds Maintenance Contract",
        "description": "Totton & Eling Town Council requires grounds maintenance services from external suppliers to fulfil duties such as grass cutting, shrub and hedge maintenance, planting and watering, assistance with re-wilding programmes and other duties as detailed in forthcoming documentation. Services required are spread across 5 sections (lots). Each lot has a different area of focus e.g. horticulture, grass maintenance of varying frequency, ditching work etc.",
        "status": "active",
        "items": [
            {
                "id": "Section 1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77311000",
                        "description": "Ornamental and pleasure gardens maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77312000",
                        "description": "Weed-clearance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77313000",
                        "description": "Parks maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77330000",
                        "description": "Floral-display services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77341000",
                        "description": "Tree pruning"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77342000",
                        "description": "Hedge trimming"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "Section 1"
            },
            {
                "id": "Section 2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77312000",
                        "description": "Weed-clearance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77341000",
                        "description": "Tree pruning"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77342000",
                        "description": "Hedge trimming"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "Section 2"
            },
            {
                "id": "Section 3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77312000",
                        "description": "Weed-clearance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77320000",
                        "description": "Sports fields maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "Section 3"
            },
            {
                "id": "Section 4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77312000",
                        "description": "Weed-clearance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77341000",
                        "description": "Tree pruning"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77342000",
                        "description": "Hedge trimming"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "Section 4"
            },
            {
                "id": "Section 5",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77312000",
                        "description": "Weed-clearance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77341000",
                        "description": "Tree pruning"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77342000",
                        "description": "Hedge trimming"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "Section 5"
            }
        ],
        "value": {
            "amountGross": 631496,
            "amount": 526247,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "additionalProcurementCategories": [
            "works"
        ],
        "specialRegime": [
            "concession"
        ],
        "aboveThreshold": true,
        "submissionMethodDetails": "Please return the completed form of tender, schedule of unit rates for valuation of variations, contractor information form and contractor insurance declaration in an envelope marked DO NOT OPEN - TENDER FOR GROUNDS MAINTENANCE CONTRACT to Totton and Eling Town Council, Civic Centre, Testwood Lane, Totton, Hampshire SO40 3AP by 12 noon on Friday 20 February 2026. Any tenders received by any other method will not be considered.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "notAllowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-02-20T12:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2026-02-13T16:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-03-06T23:59:59Z"
        },
        "lots": [
            {
                "id": "Section 1",
                "title": "Prestige Grounds Maintenance",
                "description": "2.1.1. The Contractor shall provide a grounds maintenance service at the locations shown coloured green, red, purple, light blue, orange and brown on map numbers 1, 1a, 2, 2a, 3 and 5 from April to March excluding December, January and February. 2.1.2. The grounds maintenance service includes grass cutting, hedge trimming, weed control and other seasonal work relating to footpaths, grass, tree, plant, shrub maintenance and the like.",
                "status": "active",
                "value": {
                    "amountGross": 143602,
                    "amount": 119668,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "Sections (lots) will be awarded based on the suppliers seeming ability to fulfil services required, their competitive price point and the perceived quality of services. The maximum number of lots awarded will never exceed 3 to avoid overreliance on any one service provider. Successful bids will be determined by our authority's scrutiny panel.",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "We hope to encourage bids from suppliers who can fulfil duties as required and provide an excellent level of service at a reasonable price point. This will be determined by our authority's scrutiny panel."
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "See tender document"
                        },
                        {
                            "type": "technical",
                            "description": "This part of the ground's maintenance contract is reserved for those who can demonstrate experience specifically in the field of horticulture to a Level 2 Technical Certificate or higher. Relevant comparable experience of an equivalent level will be taken into consideration. See tender document"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00",
                    "maxExtentDate": "2032-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years. Any proposed extension is subject to the decision of our authority's scrutiny panel."
                }
            },
            {
                "id": "Section 2",
                "title": "Grounds Maintenance & Trees",
                "description": "2.2.1. The Contractor shall provide a grounds maintenance service at the locations shown coloured green, blue, orange with black stripe, orange and brown on map numbers 3b and 3c to 6, 13a, 15A & 33 to 35 from February to November inclusive. 2.2.2. The grounds maintenance service includes grass cutting, hedge trimming, weed control and other seasonal work relating to footpaths, grass, tree, plant, shrub maintenance and the like.",
                "status": "active",
                "value": {
                    "amountGross": 93440,
                    "amount": 77867,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "Sections (lots) will be awarded based on the suppliers seeming ability to fulfil services required, their competitive price point and the perceived quality of services. The maximum number of lots awarded will never exceed 3 to avoid overreliance on any one service provider. Successful bids will be determined by our authority's scrutiny panel.",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "We hope to encourage bids from suppliers who can fulfil duties as required and provide an excellent level of service at a reasonable price point. This will be determined by our authority's scrutiny panel."
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "See tender document"
                        },
                        {
                            "type": "technical",
                            "description": "See tender document"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00",
                    "maxExtentDate": "2032-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years. Any proposed extension is subject to the decision of our authority's scrutiny panel."
                }
            },
            {
                "id": "Section 3",
                "title": "Grass Cutting & Pond Management",
                "description": "2.3.1. The contractor shall provide a grass cutting and weed control service at the locations shown coloured green, green with blue dots and hatched areas on map numbers 7 to 15, 36, 40 & 40b from April to March excluding December, January and February. 2.3.16. Clear the Town Park ponds shown dark blue on map number 1 of reeds to a maximum of 70% by hand and arisings removed from site, the Council will indicate which reeds are to remain. Spray reeds and parrots feather with a suitable aquatic herbicide.",
                "status": "active",
                "value": {
                    "amountGross": 108874,
                    "amount": 90729,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "Sections (lots) will be awarded based on the suppliers seeming ability to fulfil services required, their competitive price point and the perceived quality of services. The maximum number of lots awarded will never exceed 3 to avoid overreliance on any one service provider. Successful bids will be determined by our authority's scrutiny panel.",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "We hope to encourage bids from suppliers who can fulfil duties as required and provide an excellent level of service at a reasonable price point. This will be determined by our authority's scrutiny panel."
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "See tender document"
                        },
                        {
                            "type": "technical",
                            "description": "See tender document"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00",
                    "maxExtentDate": "2032-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years. Any proposed extension is subject to the decision of our authority's scrutiny panel."
                },
                "hasOptions": true,
                "options": {
                    "description": "2.3.15 Additional marking available upon request subject to additional charge and contractor availability."
                }
            },
            {
                "id": "Section 4",
                "title": "Grounds Maintenance & Ditches",
                "description": "2.4.1. The Contractor shall provide a grounds maintenance service at the locations shown coloured green, yellow, yellow with black hatching and pink on map numbers 7, 9, 10, 11, 16, 16A, 16B, 17 to 23, 23a, 23b to 31 & 37 to 39 from April to March excluding December, January and February.",
                "status": "active",
                "value": {
                    "amountGross": 244572,
                    "amount": 203810,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "Sections (lots) will be awarded based on the suppliers seeming ability to fulfil services required, their competitive price point and the perceived quality of services. The maximum number of lots awarded will never exceed 3 to avoid overreliance on any one service provider. Successful bids will be determined by our authority's scrutiny panel.",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "We hope to encourage bids from suppliers who can fulfil duties as required and provide an excellent level of service at a reasonable price point. This will be determined by our authority's scrutiny panel."
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "See tender document"
                        },
                        {
                            "type": "technical",
                            "description": "See tender document"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00",
                    "maxExtentDate": "2032-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years. Any proposed extension is subject to the decision of our authority's scrutiny panel."
                },
                "hasOptions": true,
                "options": {
                    "description": "2.4.9 Extra cuts may be added at any time at the discretion of the Council for which a cost will be provided by the contractor."
                }
            },
            {
                "id": "Section 5",
                "title": "Grass Cutting, Rewilding & Minor Hedge Works",
                "description": "2.5.1. The Contractor shall provide a grass cutting, grounds maintenance and rewilding service at the locations shown coloured orange, brown, brown chequered, green chequered, green crosshatched, blue crosshatched, pink dotted on map number 41 from April to March excluding December, January and February. 2.5.2. The grounds maintenance service includes grass cutting, hedge trimming, weed control and rewilding work relating to footpaths, grass, tree, plant, shrub maintenance and the like.",
                "status": "active",
                "value": {
                    "amountGross": 41008,
                    "amount": 34173,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "Sections (lots) will be awarded based on the suppliers seeming ability to fulfil services required, their competitive price point and the perceived quality of services. The maximum number of lots awarded will never exceed 3 to avoid overreliance on any one service provider. Successful bids will be determined by our authority's scrutiny panel.",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "We hope to encourage bids from suppliers who can fulfil duties as required and provide an excellent level of service at a reasonable price point. This will be determined by our authority's scrutiny panel."
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "See tender document"
                        },
                        {
                            "type": "technical",
                            "description": "See tender document"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00",
                    "maxExtentDate": "2032-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years. Any proposed extension is subject to the decision of our authority's scrutiny panel."
                },
                "hasOptions": true,
                "options": {
                    "description": "2.5.11. & 2.5.14.Extra cuts may be added at any time at the discretion of the Council for with a cost will be provided by the contractor."
                }
            }
        ],
        "lotDetails": {
            "maximumLotsAwardedPerSupplier": 3
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "A-10168",
                "documentType": "biddingDocuments",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-10168",
                "format": "application/pdf"
            },
            {
                "id": "002687-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/002687-2026",
                "datePublished": "2026-01-13T13:56:57Z",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2029-01-15T23:59:59Z"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "See tender document"
        },
        "riskDetails": "See tender document"
    },
    "language": "en"
}