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Totton & Eling Town Council, Grounds Maintenance Contract Totton and Eling Town Council

Totton and Eling Town Council

This public procurement record has 6 releases in its history.

Award

10 Mar 2026 at 21:28

UK6 - Contract Award Notice
Award

05 Mar 2026 at 21:44

UK6 - Contract Award Notice
TenderUpdate

12 Feb 2026 at 17:19

UK4 - Tender Notice
TenderUpdate

06 Feb 2026 at 17:06

UK4 - Tender Notice
TenderUpdate

30 Jan 2026 at 13:23

UK4 - Tender Notice
Tender

13 Jan 2026 at 13:56

UK4 - Tender Notice
Summary of the contracting process

Totton and Eling Town Council, located in Hampshire, has concluded a procurement process for grounds maintenance services across five sections. This open procedure saw the council awarding contracts to three suppliers: WWCS Environmental Services Ltd for Section 1, KR Commercial Ltd for Sections 2, 3, and 5, and Hawksworth Garden Services Ltd for Section 4. The procurement focuses on services ranging from grass cutting and hedge maintenance to rewilding programmes and more. The contract, which is above the threshold, follows the Procurement Act 2023, with a standstill period observed. The new contract becomes effective from April 1, 2026, and runs until March 31, 2029, with potential renewal extending to 2032, contingent on performance reviews.

These contracts represent significant opportunities for businesses specialising in grounds maintenance, horticulture, and environmental services, including SMEs. Given the diverse range of services needed, companies with expertise in various maintenance tasks, such as ornamental garden care, weed clearance, and pond management, are well-positioned to compete. The council aims to avoid overreliance on any single provider by awarding a maximum of three sections per supplier, promoting the participation of a range of suitable businesses and ensuring quality service delivery across different areas. The contracts come with clauses that allow additional and flexible task arrangements, providing businesses with growth opportunities through reliable, long-term collaboration with local government.

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Notice Information

Notice Title

Totton & Eling Town Council, Grounds Maintenance Contract Totton and Eling Town Council

Notice Description

Following challenge during the standstill period as stated in the original contract award notice published 05/03/2026, additional assessment summary details have been provided to all bidders directly by email and this new contract award tender is being published with a new standstill period stipulated. Please note, in generating a new contract award tender the online system has defaulted to referring to contracts 6-10 whereas these should be shown as contracts 1-5. To make clear, contracts and lots listed below are as per the procurement and previous award notice and are not additional contracts. Totton & Eling Town Council requires grounds maintenance services from external suppliers to fulfil duties such as grass cutting, shrub and hedge maintenance, planting and watering, assistance with re-wilding programmes and other duties as detailed in forthcoming documentation. Services required are spread across 5 sections (lots). Each lot has a different area of focus e.g. horticulture, grass maintenance of varying frequency, ditching work etc. Thank you for participating in this procurement and for submitting a tender response. Totton & Eling Town Council (T&ETC) has now concluded the evaluation of all tenders recieved and, on the basis of the evaluation process, we are pleased to confirm that the following contractors have been successful for the sections as detailed, Lot Section 1, WWCS Environmental Services Ltd, Lot Sections 2, 3 and 5, KR Commercial Ltd. and Lot Section 4, Hawksworth Garden Services Ltd., and, that T&ETC has decided to proceed with the award of the Totton & Eling Town Council, Grounds Maintenance Contract. Please note the evaluation process was overseen by a panel of two officers and one independent councillor. In accordance with the Procurement Act 2023, T&ETC will now observe an eight (8) working days Standstill Period. The Standstill Period will commence on 11/03/2026 and conclude at midnight on 23/03/2026.

Lot Information

Prestige Grounds Maintenance

2.1.1. The Contractor shall provide a grounds maintenance service at the locations shown coloured green, red, purple, light blue, orange and brown on map numbers 1, 1a, 2, 2a, 3 and 5 from April to March excluding December, January and February. 2.1.2. The grounds maintenance service includes grass cutting, hedge trimming, weed control and other seasonal work relating to footpaths, grass, tree, plant, shrub maintenance and the like.

Renewal: Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years. Any proposed extension is subject to the decision of our authority's scrutiny panel.

Grounds Maintenance & Trees

2.2.1. The Contractor shall provide a grounds maintenance service at the locations shown coloured green, blue, orange with black stripe, orange and brown on map numbers 3b and 3c to 6, 13a, 15A & 33 to 35 from February to November inclusive. 2.2.2. The grounds maintenance service includes grass cutting, hedge trimming, weed control and other seasonal work relating to footpaths, grass, tree, plant, shrub maintenance and the like.

Renewal: Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years. Any proposed extension is subject to the decision of our authority's scrutiny panel.

Grass Cutting & Pond Management

2.3.1. The contractor shall provide a grass cutting and weed control service at the locations shown coloured green, green with blue dots and hatched areas on map numbers 7 to 15, 36, 40 & 40b from April to March excluding December, January and February. 2.3.16. Clear the Town Park ponds shown dark blue on map number 1 of reeds to a maximum of 70% by hand and arisings removed from site, the Council will indicate which reeds are to remain. Spray reeds and parrots feather with a suitable aquatic herbicide.

Options: 2.3.15 Additional marking available upon request subject to additional charge and contractor availability.

Renewal: Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years. Any proposed extension is subject to the decision of our authority's scrutiny panel.

Grounds Maintenance & Ditches

2.4.1. The Contractor shall provide a grounds maintenance service at the locations shown coloured green, yellow, yellow with black hatching and pink on map numbers 7, 9, 10, 11, 16, 16A, 16B, 17 to 23, 23a, 23b to 31 & 37 to 39 from April to March excluding December, January and February.

Options: 2.4.9 Extra cuts may be added at any time at the discretion of the Council for which a cost will be provided by the contractor.

Renewal: Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years. Any proposed extension is subject to the decision of our authority's scrutiny panel.

Grass Cutting, Rewilding & Minor Hedge Works

2.5.1. The Contractor shall provide a grass cutting, grounds maintenance and rewilding service at the locations shown coloured orange, brown, brown chequered, green chequered, green crosshatched, blue crosshatched, pink dotted on map number 41 from April to March excluding December, January and February. 2.5.2. The grounds maintenance service includes grass cutting, hedge trimming, weed control and rewilding work relating to footpaths, grass, tree, plant, shrub maintenance and the like.

Options: 2.5.11. & 2.5.14.Extra cuts may be added at any time at the discretion of the Council for with a cost will be provided by the contractor.

Renewal: Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years. Any proposed extension is subject to the decision of our authority's scrutiny panel.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0604b0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/021576-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77311000 - Ornamental and pleasure gardens maintenance services

77312000 - Weed-clearance services

77313000 - Parks maintenance services

77314000 - Grounds maintenance services

77320000 - Sports fields maintenance services

77330000 - Floral-display services

77341000 - Tree pruning

77342000 - Hedge trimming

Notice Value(s)

Tender Value
£526,247 £500K-£1M
Lots Value
£526,247 £500K-£1M
Awards Value
£394,536 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
10 Mar 20266 months ago
Submission Deadline
20 Feb 2026Expired
Future Notice Date
Not specified
Award Date
5 Mar 20266 months ago
Contract Period
1 Apr 2026 - 31 Mar 2029 3-4 years
Recurrence
2029-01-15

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Totton and Eling Town Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TOTTON, HAMPSHIRE
Postcode
SO40 3AP
Postcode Area
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
TLJ South East (England)
Local Authority
New Forest
Electoral Ward
Totton Central
Westminster Constituency
New Forest East

Supplier Information

Number of Suppliers
3
Supplier Names

WWCS Environmental Services Ltd

KR Commercial Ltd.

Hawksworth Garden Services Ltd.

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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