Award

Invoice Management System

CITY OF BRADFORD METROPOLITAN DISTRICT COUNCIL

This public procurement record has 3 releases in its history.

Award

15 Jan 2026 at 16:57

UK7 - Contract Details Notice
Award

15 Jan 2026 at 16:52

UK6 - Contract Award Notice
Award

15 Jan 2026 at 16:46

UK5 - Transparency Notice
Summary of the contracting process

The City of Bradford Metropolitan District Council has completed a procurement process for an Invoice Management System (IMS), a crucial project aimed at transforming invoice management and processing tasks. This procurement involves a 3-year contract for licences, support, and maintenance, with an upgrade to Cloud infrastructure. The award was made to Documation Software Limited, a supplier with a strong track record, who has been providing this system for nearly five years. The procurement was conducted using a direct method below the competition threshold, highlighting a trusted supplier relationship. The contract, valued at approximately £1.8 million, was signed on 15 January 2026 and runs until the end of January 2029. This process falls under the goods category of the industry and is confined to the United Kingdom, specifically the Bradford area.

This procurement provides significant business growth opportunities, especially for companies specialising in software solutions and system upgrades in the public sector. Suppliers in the SME sector, such as Documation Software Limited, who have expertise in delivering software packages and computer systems, particularly with a focus on digital transformation and cloud solutions, would find such tenders advantageous. This contract underlines the potential for businesses adept in offering comprehensive support and maintenance services to enhance their portfolios by establishing enduring relationships with governmental authorities, thereby opening doors for repeat or similar opportunities in local government sectors.

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Notice Information

Notice Title

Invoice Management System

Notice Description

3-year licences, support and maintenance of the Invoice Management System (IMS) including an upgrade to move to Cloud. Documation Ltd have provided the Invoice Management System (IMS) for coming up to 5 years in January 2026. We have had no issues with the company and the support provided has been excellent. The project to implement the invoice system was a success, the system has transformed how Bradford process and manage invoices.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06070b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/003649-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48900000 - Miscellaneous software package and computer systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£155,348 £100K-£500K
Contracts Value
£155,348 £100K-£500K

Notice Dates

Publication Date
15 Jan 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
15 Jan 20261 months ago
Contract Period
15 Jan 2026 - 31 Jan 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CITY OF BRADFORD METROPOLITAN DISTRICT COUNCIL
Contact Name
Not specified
Contact Email
procurement.enquires@bradford.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BRADFORD
Postcode
BD1 1HX
Post Town
Bradford
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE41 Bradford
Delivery Location
Not specified
Local Authority
Bradford
Electoral Ward
City
Westminster Constituency
Bradford West

Supplier Information

Number of Suppliers
1
Supplier Name

DOCUMATION SOFTWARE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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