Planning

Human Resources Information System (HRIS) SaaS

MOAT HOMES LIMITED

This public procurement record has 1 release in its history.

Planning

16 Jan 2026 at 17:30

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Moat Homes Limited, a sub-central government public authority located in Dartford, UK, is in the planning stage of procuring a new Human Resources Information System (HRIS) SaaS solution. This Preliminary Market Engagement (PME) aims to replace their current HRIS to support over 500 employees. Interested suppliers are invited to participate in this engagement process by submitting responses by 19th January 2026, with potential follow-up conversations occurring between 26th and 30th January 2026. The procurement process is in the initial planning stage and has yet to determine the exact procurement procedure or route to market, with possible options including an open procedure or a competitive flexible procedure. The planned contract period starts from 20th June 2027 and extends up to 2031, with the maximum extension reaching until 2037.

This procurement presents a significant opportunity for businesses within the human resources software industry, particularly those specialising in time accounting or HR software packages. Companies that can offer innovative, cost-effective, and robust HRIS solutions, tailored for a public authority like Moat Homes Limited, would be well-suited to compete. Suppliers participating in the engagement process can influence the future tender specification, ensuring maximum alignment with their service offerings and operational capabilities. As this is not a formal competition, it allows for early engagement with the buyer, providing an invaluable chance to showcase capabilities and gain insights that could influence the eventual formal tendering process.

How relevant is this notice?

Notice Information

Notice Title

Human Resources Information System (HRIS) SaaS

Notice Description

Scope of this PME We are exploring the market for a modern HRIS/HCM solution suitable for Moat Homes Limited (the Authority), which has over 500 employees. The information you provide will help us to: * Understand what the market can offer in terms of HRIS functionality, service models and innovation. * Test our assumptions about single-suite versus modular approaches. * Identify realistic implementation timescales to support a go-live no later than August 2027. * Gain insight into cost drivers, pricing structures and mechanisms to avoid unplanned cost escalation or system disruption. * Understand which public sector frameworks you can offer your solution through. * Identify suppliers who would be willing to engage in follow-up conversations, demonstrations as part of this PME. This is not a call for competition and is not part of any formal selection process. Taking part, or choosing not to take part, will not affect your position in any future tender. Background to the Requirement We currently use a SaaS HRIS that provides core HR records, recruitment and onboarding, payroll (with a bureau element), absence and leave management, expenses, performance management and training administration. Moat has not yet determined the procurement procedure or route to market for this requirement. We may choose to award any future contract via an open procedure, a competitive flexible procedure, a call-off from an appropriate framework agreement (including mini-competition or direct award where permitted), or another compliant route under the applicable procurement regulations. Providers wishing to participate in this Preliminary Market Engagement must do so via the Procurement for Housing tendering portal (https://procontract.due-north.com/Procurer/Advert/View?advertId=cb8acd77-bdd9-f011-813c-005056b64545&fromAdvertEvent=True/), reference DN800516.

Planning Information

This notice is published for market engagement for the replacement of our Human Resources Information System (HRIS). The purpose is to gather information from interested suppliers so that we can shape our future specification, procurement route and implementation plan ahead of our current contract ending. Timetable (Indicative) • Publication of RFI / PME document – 15th Dec 2025 • PME Responses due by - 19th January 2026 (14:00) • Potential follow‑up supplier conversations and demonstrations – 26th January – 30 January 2026

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-060815
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/004092-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48450000 - Time accounting or human resources software package

Notice Value(s)

Tender Value
£900,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Jan 20263 days ago
Submission Deadline
Not specified
Future Notice Date
21 Jan 20261 day to go
Award Date
Not specified
Contract Period
19 Jun 2027 - 20 Jun 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MOAT HOMES LIMITED
Contact Name
Mr Robert Lewins
Contact Email
tenders@moat.co.uk
Contact Phone
+44 3003230011

Buyer Location

Locality
DARTFORD
Postcode
DA2 6QE
Post Town
Dartford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ43 Kent Thames Gateway
Delivery Location
Not specified
Local Authority
Dartford
Electoral Ward
Stone Castle
Westminster Constituency
Dartford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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