Notice Information
Notice Title
Property Asset Management System
Notice Description
APEX is the core Asset Management Application used by Camden to manage its buildings & other assets. It is currently used as an on-prem solution to manage property assets for safety and risk management regarding Asbestos, Energy management and Risk management such as Fire Risks and surveying.
Lot Information
Lot 1
APEX is the core Asset Management Application used by Camden to manage its buildings & other assets. It is currently used as an on-prem solution to manage property assets for safety and risk management regarding Asbestos, Energy management and Risk management such as Fire Risks and surveying. The Council intends to source APEX v19.1 SaaS to address critical performance, supportability, and operational issues with the current on-prem APEX v17 system which the vendor now no longer provides enhancements or patches for.
Options: The possible extension of the contract for a period of 12 months at the sole discretion of the Council.
Procurement Information
This procurement is an upgrade to APEX v19.1 SaaS to address critical performance, supportability, and operational issues with the current on-prem APEX v17 system, which the vendor now no longer provides enhancements or patches for.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-060819
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/004098-2026
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
72000000 - IT services: consulting, software development, Internet and support
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 16 Jan 20261 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 7 Jan 20261 months ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- LONDON BOROUGH OF CAMDEN
- Contact Name
- Praveshika Chauhan
- Contact Email
- praveshika.chauhan@camden.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- LONDON
- Postcode
- WC1H 9JE
- Post Town
- Central London
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI3 Inner London - West
- Small Region (ITL 3)
- TLI36 Camden
- Delivery Location
- TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
-
- Local Authority
- Camden
- Electoral Ward
- King's Cross
- Westminster Constituency
- Holborn and St Pancras
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-060819-2026-01-16T17:50:12Z",
"date": "2026-01-16T17:50:12Z",
"ocid": "ocds-h6vhtk-060819",
"initiationType": "tender",
"tender": {
"id": "ocds-h6vhtk-060819",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Property Asset Management System",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "72000000",
"description": "IT services: consulting, software development, Internet and support"
},
"mainProcurementCategory": "services",
"description": "APEX is the core Asset Management Application used by Camden to manage its buildings & other assets. It is currently used as an on-prem solution to manage property assets for safety and risk management regarding Asbestos, Energy management and Risk management such as Fire Risks and surveying.",
"lots": [
{
"id": "1",
"description": "APEX is the core Asset Management Application used by Camden to manage its buildings & other assets. It is currently used as an on-prem solution to manage property assets for safety and risk management regarding Asbestos, Energy management and Risk management such as Fire Risks and surveying. The Council intends to source APEX v19.1 SaaS to address critical performance, supportability, and operational issues with the current on-prem APEX v17 system which the vendor now no longer provides enhancements or patches for.",
"awardCriteria": {
"criteria": [
{
"type": "price"
}
]
},
"hasOptions": true,
"options": {
"description": "The possible extension of the contract for a period of 12 months at the sole discretion of the Council."
},
"status": "cancelled"
}
],
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"region": "UKC"
},
{
"region": "UKD"
},
{
"region": "UKE"
},
{
"region": "UKF"
},
{
"region": "UKG"
},
{
"region": "UKH"
},
{
"region": "UKI"
},
{
"region": "UKJ"
},
{
"region": "UKK"
}
],
"relatedLot": "1"
}
],
"procurementMethod": "limited",
"procurementMethodDetails": "Award procedure without prior publication of a call for competition",
"coveredBy": [
"GPA"
],
"procurementMethodRationaleClassifications": [
{
"id": "D_ADD_DELIVERIES_ORDERED",
"scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
"description": "Additional deliveries by the original supplier ordered under the strict conditions stated in the directive"
}
],
"procurementMethodRationale": "This procurement is an upgrade to APEX v19.1 SaaS to address critical performance, supportability, and operational issues with the current on-prem APEX v17 system, which the vendor now no longer provides enhancements or patches for."
},
"awards": [
{
"id": "004098-2026-1",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-COH-10823831",
"name": "Rowanwood Professional Services Ltd"
}
]
}
],
"parties": [
{
"id": "GB-FTS-140375",
"name": "London Borough of Camden",
"identifier": {
"legalName": "London Borough of Camden",
"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
"streetAddress": "Town Hall, Judd Street",
"locality": "London",
"region": "UKI31",
"postalCode": "WC1H9JE",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Praveshika Chauhan",
"email": "praveshika.chauhan@camden.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.camden.gov.uk",
"classifications": [
{
"id": "REGIONAL_AUTHORITY",
"scheme": "TED_CA_TYPE",
"description": "Regional or local authority"
},
{
"id": "01",
"scheme": "COFOG",
"description": "General public services"
}
]
}
},
{
"id": "GB-COH-10823831",
"name": "Rowanwood Professional Services Ltd",
"identifier": {
"legalName": "Rowanwood Professional Services Ltd",
"id": "10823831",
"scheme": "GB-COH"
},
"address": {
"streetAddress": "Kingfisher House,21-23 Elmfield Road,",
"locality": "Bromley",
"region": "UK",
"postalCode": "BR1 1LT",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme"
}
},
{
"id": "GB-FTS-569",
"name": "Cabinet Office",
"identifier": {
"legalName": "Cabinet Office"
},
"address": {
"locality": "London",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"id": "GB-FTS-140375",
"name": "London Borough of Camden"
},
"contracts": [
{
"id": "004098-2026-1",
"awardID": "004098-2026-1",
"status": "active",
"dateSigned": "2026-01-07T00:00:00Z"
}
],
"bids": {
"statistics": [
{
"id": "5",
"measure": "bids",
"relatedLot": "1",
"value": 1
},
{
"id": "3",
"measure": "lowestValidBidValue",
"relatedLot": "1",
"value": 200000,
"currency": "GBP"
},
{
"id": "4",
"measure": "highestValidBidValue",
"relatedLot": "1",
"value": 250000,
"currency": "GBP"
},
{
"id": "1",
"measure": "lowestValidBidValue",
"value": 200000,
"currency": "GBP"
},
{
"id": "2",
"measure": "highestValidBidValue",
"value": 230000,
"currency": "GBP"
}
]
},
"language": "en"
}