AT1467 Holiday Activity Food Programme for Children

{
    "tag": [
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    "id": "ocds-h6vhtk-06083a-2026-05-21T16:06:38+01:00",
    "date": "2026-05-21T16:06:38+01:00",
    "ocid": "ocds-h6vhtk-06083a",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PWCV-4283-GVPW",
            "name": "Luton Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PWCV-4283-GVPW"
            },
            "address": {
                "streetAddress": "Town Hall",
                "locality": "Luton",
                "postalCode": "LU1 2BQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH21"
            },
            "contactPoint": {
                "name": "Caroline Sturman",
                "email": "caroline.sturman@luton.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.luton.gov.uk",
                "classifications": [
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                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
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    ],
    "buyer": {
        "id": "GB-PPON-PWCV-4283-GVPW",
        "name": "Luton Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Luton Council are hosting a supplier engagement event to provide further details for the Holiday Activity and Food Programme for children who receive free school meals in Luton. This is a grant funded project from the Department for Education and is to include management and delivery. One of the main objectives is to support children's health and wellbeing, provide access to nutritious meals in school holidays and promote physical activity and healthy lifestyles. Service must be undertaken in Luton and the provider must undertake the management, co-ordination, promotion, booking, reporting, staffing, training, marketing, equipment and catering. If you would like to attend the supplier engagement event to take place on Friday 30 January 2026 @ 12 noon -1pm via Microsoft Teams then please email Caroline.Sturman@luton.gov.uk before 10am on Thursday 29 January 2026 and you will be sent an invite",
                "dueDate": "2026-01-30T23:59:59+00:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "004139-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/004139-2026",
                "datePublished": "2026-01-17T11:19:38Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "DN802695",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "AT1467 Holiday Activity Food Programme for Children",
        "description": "Luton Council is seeking an organisation to co-ordinate the Holiday Activity and Food Programme in Luton, this includes ensuring suitable holiday provision is established for school aged children in line with the DfE guidance, work collaboratively with relevant partners and stakeholders, whilst ensuring provision meets the needs and demands of Luton's families and their children.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "55243000",
                        "description": "Children's holiday-camp services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH21",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKH21",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 6000000,
            "amount": 5000000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "specialRegime": [
            "lightTouch"
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                "id": "1",
                "suitability": {
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                    "vcse": true
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                "contractPeriod": {
                    "startDate": "2026-10-01T00:00:00+01:00",
                    "endDate": "2029-06-30T23:59:59+01:00",
                    "maxExtentDate": "2031-06-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 6000000,
                    "amount": 5000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "AT1467 - Quality",
                            "description": "Quality questions to be completed and a minimum score of 3 to be achieved.",
                            "numbers": [
                                {
                                    "number": 100,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "You will be required to have an annual turnover of at least PS2,000,000 to meet the Conditions of Participation. A financial due diligence check will be undertaken by our finance department examining the above financial information and you will ranked as Low, Medium or High risk. If you are ranked as High risk you will be excluded from the tender process. If you are ranked as Low or Medium you will be accepted."
                        },
                        {
                            "type": "technical",
                            "description": "Safeguarding Delivery costs Management and administration costs Further details contained in the Procurement Specific Questionnaire"
                        }
                    ]
                },
                "renewal": {
                    "description": "Subject to grant funding being received from the DfE and requirement of service continuing. Currently only the funding for years 1-3 has been communicated with the Council."
                },
                "hasOptions": true,
                "options": {
                    "description": "Any goods or services which may be required to enable the service to be managed and delivered successfully which may become apparent during the term of the contract."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-02-20T23:59:59+00:00"
        },
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
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        "submissionMethodDetails": "Any clarifications and tenders must be submitted via the ProContract (Proactis) e-tendering portal at https://www.procontract.due-north.com",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-06-22T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-06-16T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-08-10T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "047314-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/047314-2026",
                "datePublished": "2026-05-21T16:06:38+01:00",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "See contract on portal."
        },
        "riskDetails": "Change of circumstances in relation to the grant funding from the DFE, this may increase or decrease capacity and the service delivered. The number of children to be provided for may also increase or decrease."
    },
    "language": "en"
}