Notice Information
Notice Title
Procurement of Insurance Policy (12 months)
Notice Description
Cartrefi Conwy requires comprehensive insurance coverage to protect its assets, operations, and liabilities. The current insurance policy is due to expire in December 2025. A competitive procurement procedure was planned in accordance with the Procurement Act 2023; however, during market engagement in July 2025, potential bidders confirmed that the contracting authority does not hold sufficient data to inform bidders of its insurance needs and enable competitive bids. Specialist consultants were engaged to collate the necessary data, but due to the complexity and volume of information required, this exercise cannot be completed before the expiry of the current policy. Without adequate insurance, Cartrefi Conwy would face significant operational and financial risk. Given these circumstances, there is an absence of competition for technical reasons: only the incumbent provider, who holds the relevant historical data and understands Cartrefi Conwy's insurance requirements, can supply the services needed. There is no reasonable alternative to the insurance cover required. The proposed direct award will provide a 12-month bridging contract, ensuring continuity of cover while enabling completion of the data-gathering exercise and preparation for a fully compliant competitive procurement process.
Procurement Information
The contract is being awarded directly to a supplier that is not an excluded supplier because a direct award justification applies in accordance with section 41(1)(a) of the Procurement Act 2023. The direct award justification at paragraph 6 of Schedule 5 of the Procurement Act 2023 applies to the award of the contract. The contracting authority commenced engagement with the market regarding the procurement of insurance services and award of the contract in July 2025 (with a planned contract start date of 31 December 2025). During such market engagement, potential bidders confirmed that the contracting authority does not currently hold sufficient data/information to inform bidders of its insurance needs and to enable bidders to submit bids in a competitive procurement procedure. The contracting authority promptly engaged consultants to collate the relevant data/information however, given the extent of the data/information required, such data information is yet to be finalised. Accordingly, there is an absence of competition for technical reasons (insufficient information/data available for bidders). Given the feedback received during market engagement, the contracting authority considers that the only supplier able to supply the insurance services required is the current provider who is content to proceed on the basis of the information/data it holds relating to previous policies. There is no reasonable alternative to the insurance cover which the contracting authority requires.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-06091a
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/004481-2026
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- UK5 - Transparency Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Direct
- Procurement Method Details
- Direct award
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
66 - Financial and insurance services
-
- CPV Codes
66510000 - Insurance services
66515000 - Damage or loss insurance services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- £995,000 £500K-£1M
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 19 Jan 20261 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 19 Jan 20261 months ago
- Contract Period
- 21 Jan 2026 - 31 Dec 2026 6-12 months
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Pending
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- CARTREFI CONWY CYFYNGEDIG
- Contact Name
- Stacey Faughnan
- Contact Email
- stacey.faughnan@cartreficonwy.org
- Contact Phone
- 0300 124 0040
Buyer Location
- Locality
- CONWY
- Postcode
- LL22 8LJ
- Post Town
- Llandudno
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL3 North Wales
- Small Region (ITL 3)
- TLL33 Conwy and Denbighshire
- Delivery Location
- Not specified
-
- Local Authority
- Conwy
- Electoral Ward
- Pen-sarn Pentre Mawr
- Westminster Constituency
- Clwyd North
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/004481-2026
19th January 2026 - Transparency notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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