Planning

IT Asset Management Software Pre Market Engagement

LIVERPOOL CITY REGION COMBINED AUTHORITY

This public procurement record has 1 release in its history.

Planning

19 Jan 2026 at 17:10

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Liverpool City Region Combined Authority is initiating a public procurement process for IT Asset Management Software through a pre-market engagement (PME) under the planning stage. This tender falls under the broader category of software package and information systems, taking place in the Liverpool region, UKD72. Interested suppliers need to register their interest by 2nd February 2026, via the Proactis portal. The current IT system used by the authority, Certero Unified Asset Management Solution, will be replaced to better accommodate evolving cloud services and SaaS assets, ensuring compliance and best practices in IT Asset Management. The new procurement process will conclude with the beginning of the contract period scheduled from 1st April 2026 to 31st March 2028.

This tender presents an opportunity for businesses, particularly SMEs, involved in IT asset management and software solutions, to offer innovative and compliant systems to a significant public authority. Firms providing cloud services and robust SaaS solutions will find this contract particularly aligned with their capabilities. Engaging in this opportunity allows suppliers to collaborate with a regional authority, potentially leading to long-term partnerships and significant business expansion in the public sector IT procurement market.

How relevant is this notice?

Notice Information

Notice Title

IT Asset Management Software Pre Market Engagement

Notice Description

LCRCA IT currently uses the Certero Unified Asset Management Solution to manage IT assets including hardware, software, and licensing. This system has been in place for over 10 years and extended beyond its originally approved term. While it provides valuable insights particularly around Microsoft licensing compliance the IT environment has evolved, with cloud services and SaaS assets becoming increasingly important. To remain compliant with public sector procurement rules and to ensure best practice in IT Asset Management (ITAM), a procurement exercise is required. The current Certero contract is due to end in July 2025, but a one-year extension has been approved (via DD) to allow sufficient time to identify and procure the most suitable solution.

Planning Information

• The Expression of Interest (EOI) stage is intended to identify suppliers who wish to participate in this PME and progress to the next stage of the procurement process. Suppliers interested in responding are required to opt in to the project via the Proactis portal. • As part of the EOI, suppliers must submit a high-level overview of their proposed software solution, together with an indicative overview of costings. All information must be submitted exclusively through the Proactis portal. Submissions provided outside of the portal will not be considered. • There is no formal evaluation or moderation undertaken during the EOI stage. The information provided will be used solely to confirm supplier interest and suitability to progress. • Following completion of the EOI stage, the project team will notify selected suppliers via the Proactis portal and formally invite them to participate in the next stage of the process, the Request for Quotation (RFQ). To register or respond to this future tender opportunity you will need to log into your proactis account portal. Or if you are not part of this portal please register your company details at https://procontract.due-north.com/SupplierRegistration/Register

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-060944
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/004533-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£36,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Jan 2026Today
Submission Deadline
Not specified
Future Notice Date
6 Feb 20263 weeks to go
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LIVERPOOL CITY REGION COMBINED AUTHORITY
Contact Name
Not specified
Contact Email
procurement@liverpoolcityregion-ca.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LIVERPOOL
Postcode
L3 1BP
Post Town
Liverpool
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD7 Merseyside
Small Region (ITL 3)
TLD72 Liverpool
Delivery Location
TLD72 Liverpool
Local Authority
Liverpool
Electoral Ward
Waterfront South
Westminster Constituency
Liverpool Riverside

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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