Award

002635 Supply Delivery Installation & On site Maintenance of digitisation studios advanced imaging system

BRITISH LIBRARY BOARD

This public procurement record has 1 release in its history.

Award

20 Jan 2026 at 07:08

UK7 - Contract Details Notice
Summary of the contracting process

The procurement process undertaken by the British Library Board involved the acquisition of equipment for the digitisation department, focusing on an advanced imaging (multi-spectral) photographic system. This procurement, titled "Supply Delivery Installation & On-site Maintenance of Digitisation Studios Advanced Imaging System", encapsulates activities central to enhancing digitisation capabilities and ensuring compatibility with Windows 11. The procuring entity, located in London, completed the contract on 20th January 2026, focusing within the goods category, specifically targeting imaging and archiving systems. This procurement process followed a 'limited' method, noted for its below-threshold, restricted competitive nature. The contract, awarded to MICROBOX GmbH, covers a detailed period from 16th January 2026 to 15th January 2031.

This tender represents a significant opportunity for businesses specialising in imaging and archiving technologies, particularly those capable of delivering interoperable, advanced multi-spectral imaging systems. The contract's focus on cutting-edge digitisation equipment with ongoing maintenance requirements aligns well with SMEs entrenched in the high-tech manufacturing of scanners and complementary digital solutions. Such businesses, especially those with an existing footprint in digital imaging or scanning technology, may find themselves well-suited to take advantage of similar procurement opportunities presented by public authority central government organs like the British Library Board. The contract ensures a sustained engagement and potential future extensions due to its multi-year maintenance component, underpinning opportunities for long-term business growth and innovation collaboration.

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Notice Information

Notice Title

002635 Supply Delivery Installation & On site Maintenance of digitisation studios advanced imaging system

Notice Description

The British Library's Digitisation Department is in the process of a studio refresh to enhance its digitisation capabilities and to ensure Windows 11 compatibility. This includes the acquisition of an ADVANCED IMAGING (MULTI_SPECTRAL) PHOTOGRAPHIC SYSTEM. These upgrades will ensure Windows 11 compatibility as well as improve the efficiency of the service offering, ensuring access to both the Library's and partner collections. This device must be interoperable with the existing software and on-site maintenance contracts.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06095b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/004574-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Below threshold - limited competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

38 - Laboratory, optical and precision equipments (excl. glasses)

48 - Software package and information systems

CPV Codes

38520000 - Scanners

48329000 - Imaging and archiving system

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£49,116 Under £100K

Notice Dates

Publication Date
20 Jan 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
16 Jan 20261 months ago
Contract Period
16 Jan 2026 - 15 Jan 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BRITISH LIBRARY BOARD
Contact Name
Not specified
Contact Email
nikki.drydale@bl.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
NW1 2DB
Post Town
North West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI36 Camden
Delivery Location
Not specified
Local Authority
Camden
Electoral Ward
St Pancras & Somers Town
Westminster Constituency
Holborn and St Pancras

Supplier Information

Number of Suppliers
1
Supplier Name

MICROBOX

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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