Tender

5460 - SRB Provision - Idris Davies 3-18

CAERPHILLY COUNTY BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

TenderUpdate

27 Jan 2026 at 11:04

Tender

21 Jan 2026 at 17:38

Summary of the contracting process

The public procurement process initiated by Caerphilly County Borough Council, under the tender ID "RQST14663", involves the development of SRB provisions at Idris Davies 3-18 School in Hengoed, UKL16, United Kingdom. The tender falls under the industry category of building and construction work, specifically focusing on school renovations, with a project title "5460 - SRB Provision - Idris Davies 3-18". The procurement is in the tender stage with a closing date for tender submissions set for 30 January 2026. Construction is slated to commence on 16 February 2026 and is expected to last for five weeks. The project employs an open procurement method tailored for below-threshold open competition, offering a gross value of £263,999.

This tender represents a substantial opportunity for construction firms specialising in educational infrastructure, particularly those experienced in the renovation of academic spaces and the creation of secure outdoor play areas. Small and medium-sized enterprises (SMEs) will find this opportunity well-suited to their capabilities, as detailed in the selection criteria, which highlights a preference toward competitive pricing structures. Businesses registered on the Proactis Supplier Portal, ensuring compliance with the requisite CPV codes and guidelines, are well-positioned to leverage this opportunity for growth and expansion within the public sector. Such projects not only enhance contractors' portfolios but also establish beneficial relationships with sub-central government entities like Caerphilly County Borough Council.

How relevant is this notice?

Notice Information

Notice Title

5460 - SRB Provision - Idris Davies 3-18

Notice Description

Bidders are invited to submit a tender for the SRB Provisions to Idris Davies 3 - 18 School. The scope of the project is fully described in the drawings and schedules of works but in summary the scope is: * Conversion of room 377 to provide SRB provision at Idris Davies Primary School * Provide secure outdoor play area to Primary school * Conversion of rooms 061,062,063,067,to provide SRB provision at Idris Davies Secondary School * Provide a secure outdoor pay area to secondary school Key Dates: Tender Return Date: 30 January 2026 Construction Start: 16 February 2026 Duration: 5 weeks

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-060ba9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/006995-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work


CPV Codes

45000000 - Construction work

45210000 - Building construction work

Notice Value(s)

Tender Value
£220,000 £100K-£500K
Lots Value
£220,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Jan 20261 weeks ago
Submission Deadline
6 Feb 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
16 Feb 2026 - 20 Mar 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CAERPHILLY COUNTY BOROUGH COUNCIL
Contact Name
Fran Gully
Contact Email
gullyf@caerphilly.gov.uk
Contact Phone
01495 235569

Buyer Location

Locality
HENGOED
Postcode
CF82 7PG
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
TLL16 Gwent Valleys

Local Authority
Caerphilly
Electoral Ward
Ystrad Mynach
Westminster Constituency
Caerphilly

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-060ba9-2026-01-27T11:04:50Z",
    "date": "2026-01-27T11:04:50Z",
    "ocid": "ocds-h6vhtk-060ba9",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PWHP-2369-JPYL",
            "name": "Caerphilly County Borough Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PWHP-2369-JPYL"
            },
            "address": {
                "streetAddress": "Penallta House, Tredomen Park",
                "locality": "Hengoed",
                "postalCode": "CF82 7PG",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL16"
            },
            "contactPoint": {
                "name": "Fran Gully",
                "email": "gullyf@caerphilly.gov.uk",
                "telephone": "01495 235569"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.caerphilly.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "id": "GB-WLS",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PWHP-2369-JPYL",
        "name": "Caerphilly County Borough Council"
    },
    "tender": {
        "id": "RQST14663",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "5460 - SRB Provision - Idris Davies 3-18",
        "description": "Bidders are invited to submit a tender for the SRB Provisions to Idris Davies 3 - 18 School. The scope of the project is fully described in the drawings and schedules of works but in summary the scope is: * Conversion of room 377 to provide SRB provision at Idris Davies Primary School * Provide secure outdoor play area to Primary school * Conversion of rooms 061,062,063,067,to provide SRB provision at Idris Davies Secondary School * Provide a secure outdoor pay area to secondary school Key Dates: Tender Return Date: 30 January 2026 Construction Start: 16 February 2026 Duration: 5 weeks",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45210000",
                        "description": "Building construction work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45000000",
                        "description": "Construction work"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL16",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL16",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 263999,
            "amount": 220000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "works",
        "aboveThreshold": false,
        "submissionMethodDetails": "1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login2. Click the \"Sign Up\" option on the Portal homepage (If already registered go to point 11.).3. Enter your correct Organisation Name, Details and Primary Contact Details.4. Please make a note of the Organisation ID and User Name, then click \"Register\".5. You will then receive an email from the system asking you follow a link to activate your account.6. Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.7. In the Classification section please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice, it is essential that only CPV Codes, specific to your organisation are added to your profile.8. Buyer Selection - At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.9. Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage.10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select 'Complete Registration' and you will enter the Supplier Home page.11. From the Home Page, go to the \"Opportunities\" icon, all current opportunities will be listed. Click on the blue arrow under the field 'Show Me' of the relevant opportunity then click to register your interest on the applicable button.12. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the 'Request Documents' option and click to download all documents.14. You can now either complete your response or \"Decline\" this opportunity. All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept any questions/queries via telephone/email. If you require assistance please contact Jemma Ford 01443 863163 - fordj1@caerphilly.gov.uk.When submitting a tender, an e tendering supplier guide has been produced which will help tenderers through completing a tender submission using our Proactis Plaza system.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2026-02-06T12:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-01-30T23:59:00+00:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 263999,
                    "amount": 220000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Total Project Cost",
                            "description": "Total project cost based on pricing schedule",
                            "numbers": [
                                {
                                    "number": 100,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Total Project Cost",
                            "description": "Total project cost based on pricing schedule",
                            "numbers": [
                                {
                                    "number": 100,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "description": "Please refer to ITT document."
                        },
                        {
                            "description": "Please refer to ITT document."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-02-16T00:00:00+00:00",
                    "endDate": "2026-03-20T23:59:59+00:00"
                }
            }
        ],
        "documents": [
            {
                "id": "005530-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/005530-2026",
                "datePublished": "2026-01-21T17:38:42Z",
                "format": "text/html"
            },
            {
                "id": "006995-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/006995-2026",
                "datePublished": "2026-01-27T11:04:50Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}