Tender

Pentrehafod School ~ Cleaning Tender

PENTREHAFOD SCHOOL

This public procurement record has 1 release in its history.

Tender

22 Jan 2026 at 14:05

UK4 - Tender Notice
Summary of the contracting process

Pentrehafod School, a public authority located in Swansea, Wales, has initiated a tender for cleaning services at its site. The contracting process is currently in the tender stage, aiming to engage a supplier for a three-year contract starting from 1st September 2026 and ending on 31st August 2029, with the possibility of extending for up to two more years. The estimated annual contract value is approximately £190,000, and the overall budget is set at a gross amount of £950,000. The procurement process follows a competitive flexible procedure under an open procurement method, within the industry category of school cleaning services. Interested parties have until 24th April 2026 to submit tenders, while questions and enquiries should be submitted by 20th February 2026.

This tender provides a valuable opportunity for businesses specialising in cleaning services, particularly those capable of serving large educational institutions with diverse requirements. With an emphasis on high-quality and cost-effective solutions, businesses that can demonstrate excellence in these areas stand well-positioned to benefit from this opportunity. The criteria for awarding this contract focus on quality and price, with small and medium-sized enterprises also encouraged to apply. Encompassing a significant value, this contract represents substantial growth potential for a capable service provider in the school maintenance industry.

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Notice Information

Notice Title

Pentrehafod School ~ Cleaning Tender

Notice Description

The successful supplier will be required to provide cleaning services for Pentrehafod School, located in Swansea, Wales. The value of the contract is approximately PS190,000 per annum. The duration of the contract being offered is three years commencing on 1st September 2026 and concluding on 31st August 2029 and will be on a guaranteed performance basis offering a fixed annual subsidy to the school. There will be the option to extend the contract for a further term further term of one + one years. Pentrehafod School is a large secondary school located in Hafod, Swansea, serving pupils aged 11-16. With approximately 1,131 pupils on roll, the school operates within the local authority of Swansea Council and serves a highly diverse community. Pentrehafod has a strong inclusive ethos, supporting pupils from a wide range of cultural, linguistic and socioeconomic backgrounds, and places significant emphasis on wellbeing, student voice and positive relationships across the school community. The school is recognised nationally for its commitment to inclusion, having been the first secondary school in Wales to achieve School of Sanctuary status, reflecting its welcoming approach to refugee and asylum-seeking families. Pentrehafod also hosts a Specialist Teaching Facility supporting pupils with additional learning needs, alongside well-established provision for learners with English as an additional language. The school's ethos centres on developing pupils who are ready, resilient, respectful and safe, underpinned by high expectations and strong community engagement. The school places great value on their partnerships with parents and carers. They believe that pupils' success is founded on forging positive relationships through mutual respect, and excellent teaching and learning experiences. The motto for the school is "Learn to live, Live to learn". This reflects the school's philosophy of nurturing successful learners who have a lifelong love of learning and grow into confident, resilient, and caring individuals. Please see PSQ document for more information. For more information about this opportunity, please visit the Delta eSourcing portal at: https://litmustms.co.uk/tenders/UK-UK-Swansea:-School-cleaning-services./4DKADX5F52 To respond to this opportunity, please click here: https://litmustms.co.uk/respond/4DKADX5F52

Lot Information

Lot 1

Renewal: 1+1 Please see PSQ document for more information.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-060c45
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/005779-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£950,000 £500K-£1M
Lots Value
£950,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Jan 20261 months ago
Submission Deadline
24 Apr 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Aug 2026 - 31 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PENTREHAFOD SCHOOL
Contact Name
Simon Quill
Contact Email
tenders@litmuspartnership.co.uk
Contact Phone
01276 673896

Buyer Location

Locality
SWANSEA
Postcode
SA1 2NN
Post Town
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL43 Swansea
Delivery Location
TLL18 Swansea
Local Authority
Swansea
Electoral Ward
Landore
Westminster Constituency
Swansea West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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