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DIRECT INSTANT PAY

Cwm Taf Morgannwg University Health Board

This public procurement record has 4 releases in its history.

AwardUpdate

01 Sep 2026 at 13:59

UK7 - Contract Details Notice
Award

03 Mar 2026 at 09:11

UK7 - Contract Details Notice
Award

19 Feb 2026 at 12:43

UK6 - Contract Award Notice
Award

23 Jan 2026 at 12:26

UK5 - Transparency Notice
Summary of the contracting process

Cwm Taf Morgannwg University Health Board procured the Direct Instant Pay service, managed through NHS Wales Shared Services Partnership-Procurement Services. This is a specialist information technology service supporting staff access to pay. The requirement is linked to Allocate Software’s RLDatix and Optima systems, indicating a need for software capability that integrates with those platforms and supports payroll access for NHS employees. Delivery covers locations in Wales, including the Central Valleys and Bridgend and Neath Port Talbot areas. The service is intended to protect employee access to pay and maintain organisational continuity. The appointed supplier is Allocate Software Limited, a large software business based in Richmond. The procurement concerns services rather than goods, construction or physical equipment.

The procurement is complete and the contract was awarded to Allocate Software Limited on 19 February 2026. It was a direct award below the public procurement threshold and without competition, under Schedule 5 of the Procurement Act 2023. The stated basis was the supplier’s exclusive technical and intellectual-property capability linked to RLDatix and Optima, together with a critical operational need: without the solution, staff could be unable to access their pay. The contract was signed on 3 March 2026 and runs from 4 March 2026 to 28 February 2029. Its value is £50,000 excluding VAT, or £60,000 including VAT. There was one completed lot, and the contract remains active.

This award demonstrates demand from Cwm Taf Morgannwg University Health Board for specialist payroll-access software integrated with RLDatix and Optima. A credible competitor for a future requirement would need proven technical compatibility with those systems, relevant intellectual-property rights or authorised access, and the ability to support a business-critical NHS service. Reliability, secure service operation and rapid resolution of faults would be important because disruption could prevent staff from accessing pay and affect organisational continuity. Suppliers would also need the capacity and experience to deliver and support software across multiple Welsh healthcare locations. The procurement route shows that proprietary technical capability and urgency were decisive, so a challenger would need to offer a clear, legally usable alternative rather than general IT support alone.

How relevant is this notice?

Notice Information

Notice Title

DIRECT INSTANT PAY

Notice Description

Cwm Taf Morgannwg UHB is awarding a contract to Allocate Software Limited via a direct award under Schedule 5 of the Procurement Act 2023, based on:* Exclusive technical and IP capability linked directly with RLDatix and Optima;* There is a critical operational need to proceed with this direct award. Failure to implement the required solution would result in staff being unable to access their pay. This would have significant implications for employee welfare and organisational continuity, and therefore constitutes an urgent requirement under Schedule 5 of the Procurement Act.*

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-060d46
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/082674-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£50,000 Under £100K
Contracts Value
£50,000 Under £100K

Notice Dates

Publication Date
1 Sep 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
19 Feb 20267 months ago
Contract Period
4 Mar 2026 - 28 Feb 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cwm Taf Morgannwg University Health Board
Additional Buyers

NHS Wales Shared Services Partnership-Procurement Services

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ABERCYNON, MOUNTAIN ASH
Postcode
CF45 4SN
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
Not specified
Local Authority
Rhondda Cynon Taf
Electoral Ward
Abercynon
Westminster Constituency
Pontypridd

Supplier Information

Number of Suppliers
1
Supplier Name

Allocate Software Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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