Planning

FIN25147 - Finance System Replacement

TORBAY COUNCIL

This public procurement record has 1 release in its history.

Planning

23 Jan 2026 at 13:41

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Torbay Council is in the planning stage of procuring a new cloud-based finance system, titled "FIN25147 - Finance System Replacement." The council, located in Torquay, UK, is currently undertaking pre-market engagement with a due date of 20th March 2026 to assess provider capability and interest. This procurement process is a significant move as the current system, supported by OneAdvanced's e5.7, is nearing the end of its lifecycle. With a gross budget of £1.2 million, the procurement falls under the 'goods' category, specifically targeting financial analysis and accounting software packages. The future contract period is scheduled to begin on 23rd January 2028 and end by 1st January 2033, with potential renewals extending up to 2038. An official notice regarding this process is anticipated on 1st September 2026.

This tender provides a considerable opportunity for businesses specialising in cloud-based financial software solutions, particularly those with experience serving public sector clients. SMEs (Small and Medium-sized Enterprises) are notably encouraged to express interest, as there is an explicit suitability for them in the tender's requirements. The substantial budget indicates a competitive opportunity that can foster business growth by securing a long-term collaboration with a reputable public authority. Consequently, businesses ready to deliver innovative, scalable, and reliable financial systems would be well-suited to compete in this tender process.

How relevant is this notice?

Notice Information

Notice Title

FIN25147 - Finance System Replacement

Notice Description

Torbay Council's current Finance system is with OneAdvanced on their e5 product and the Authority is currently on the final version of this product, known as e5.7. As the current product is the final development of this on-premise legacy solution it expected that support for this product will end within the next few years. To that end, Torbay Council are seeking to procure a new cloud-based finance system.

Planning Information

Torbay Council is undertaking pre-market engagement to gauge interest from suitably experienced providers in delivering a new cloud based Finance system for the Council. This Expression of Interest (EOI) seeks to gauge provider capacity, capability and interest with a view to assessing the responses to help form the upcoming contract. This EOI does not form part of the formal procurement process. In order to provide unrestricted, full, direct and free of charge access to the EOI Documents the Authority is providing the Documents in PDF format in the Opportunities Area of the ProContract e-Tendering portal at www.supplyingthesouthwest.org.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-060d61
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/006210-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48440000 - Financial analysis and accounting software package

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jan 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
1 Sep 20267 months to go
Award Date
Not specified
Contract Period
23 Jan 2028 - 1 Jan 2033 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TORBAY COUNCIL
Contact Name
Ryan Guy
Contact Email
ryan.guy@torbay.gov.uk
Contact Phone
+44 1803208391

Buyer Location

Locality
TORQUAY
Postcode
TQ1 3DR
Post Town
Torquay
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK42 Torbay
Delivery Location
TLK42 Torbay
Local Authority
Torbay
Electoral Ward
Tormohun
Westminster Constituency
Torbay

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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