Award

MAXPREP AGREEMENT

CARDIFF AND VALE UNIVERSITY HEALTH BOARD

This public procurement record has 3 releases in its history.

Award

12 Feb 2026 at 11:40

Award

27 Jan 2026 at 14:15

Award

27 Jan 2026 at 13:55

Summary of the contracting process

The Cardiff and Vale University Health Board has awarded a contract for the maintenance and support of the Promega Maxprep Liquid Handling System, essential for DNA extraction workflows. The contract pertains to the health sector, focusing on repair and maintenance services of precision equipment. The procurement process is awarded to Promega UK Ltd, the sole supplier due to intellectual property constraints. This procurement was conducted using direct procurement without competition, below the threshold. Contract commencement is scheduled for 28th June 2026, lasting until 27th June 2029. This initiative is closely coordinated with the NHS Wales Shared Services Partnership hosted by Velindre University NHS Trust in Cardiff, which provides governance and infrastructure for the contracting process.

This procurement offers substantial growth opportunities for businesses specialising in high-tech medical equipment maintenance, particularly those adept at operating within contractual service agreements. The tender assures stability and continuity in service provision, reducing operational downtime and ensuring compliance with regulatory standards. Suitable candidates would include large-scale enterprises possessing the capability to provide specialised repair and maintenance services for laboratory equipment. Given the proprietary constraints, the market for this specific service remains narrow, positioning Promega UK Ltd as the optimal choice to uphold operational reliability and consistent performance.

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Notice Title

MAXPREP AGREEMENT

Notice Description

The requirement relates to the ongoing maintenance and support of the Promega Maxprep Liquid Handling System, a critical piece of laboratory automation equipment used by AWMGS for DNA extraction workflows. This system supports high-throughput processing and ensures compliance with UKAS accreditation standards for laboratory operations.The Maxprep system is integral to genetic testing processes, enabling automated pre-processing and post-processing steps for DNA extraction using Maxwell RSC AS1400 DNA Blood kits. Without this equipment functioning optimally, there is a significant risk of disruption to essential diagnostic services.To maintain operational reliability and compliance, the instrument requires:* Annual preventive maintenance and six-monthly checks by qualified engineers.* Technical support for troubleshooting and repairs.* Replacement of defective parts as covered under the service agreement.Promega UK Ltd is the sole supplier of the Maxprep system and its associated maintenance services. The proprietary nature of the equipment means no other provider can deliver the required support without breaching intellectual property rights or voiding warranties. Market research confirms that there are no alternative suppliers for this service.The proposed procurement will secure a multi-year service agreement to ensure continuity of service, reduce risk of downtime, and maintain compliance with regulatory standards. This approach will also provide cost certainty and operational stability for the duration of the contract

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-060fb9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/012795-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50400000 - Repair and maintenance services of medical and precision equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£31,549 Under £100K
Contracts Value
£31,549 Under £100K

Notice Dates

Publication Date
12 Feb 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
26 Jan 20264 weeks ago
Contract Period
27 Jun 2026 - 27 Jun 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CARDIFF AND VALE UNIVERSITY HEALTH BOARD
Additional Buyers

NHS WALES SHARED SERVICES PARTNERSHIP (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)

Contact Name
Nicola Williams
Contact Email
corporate.services2@wales.nhs.uk, nicola.williams33@wales.nhs.com
Contact Phone
+442921500649

Buyer Location

Locality
CARDIFF
Postcode
CF14 4HH
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
Not specified

Local Authority
Rhondda Cynon Taf
Electoral Ward
Taff's Well
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

PROMEGA

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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