Tender

Grounds Maintenance for The Pirbright Institute and Housing

THE PIRBRIGHT INSTITUTE

This public procurement record has 2 releases in its history.

TenderCancellation

11 May 2026 at 15:18

UK12 - Procurement Termination Notice
Tender

27 Jan 2026 at 15:27

UK4 - Tender Notice
Summary of the contracting process

The procurement process initiated by The Pirbright Institute pertains to a comprehensive grounds maintenance service for its site and associated housing in Woking, United Kingdom (UKJ25). Initially launched on 27th January 2026, this open procedure sought a single supplier to manage grounds maintenance activities using a structured schedule of visits tailored to the site's needs. Despite its promising start with a tender process set to conclude by 26th February 2026 and an anticipated contract award by 24th March 2026, the process was later cancelled on 11th May 2026. The cancellation was motivated by the need to reassess the procurement's scope and requirements, as indicated in the tender cancellation notice.

This procurement initiative offered significant business growth opportunities, particularly for firms specialising in grounds maintenance services. With an overall contract value of £260,000, the process was guided by a balanced evaluation approach—50% price and 50% quality-technical, presenting an attractive prospect for companies experienced in delivering high-quality service and management of large maintenance projects. The potential for a one-year contract extension further enhances its attractiveness, rendering it well-suited for businesses looking to establish or expand their presence within the public sector facilities management space in the UK.

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How relevant is this notice?

Notice Information

Notice Title

Grounds Maintenance for The Pirbright Institute and Housing

Notice Description

The contract is for a single supplier to provide a comprehensive grounds maintenance service to The Pirbright Institute site and associated housing. Expected schedule of visits: 2 visits per week: April to November (2 operatives for 2 full days on site) 1 visit per week: December to March (2 operatives for 1 full day on site day) Areas to be serviced: Main Site Communal Grounds. Pirbright Institute Housing: Estate comprises of 48 houses Suggested schedule of visits for the Institute Housing Estate 1 visit per week: April to September (2 operatives) 1 visit per 2 weeks: October to March (2 operatives) A dedicated team is requested with the usual exceptions (holidays/training/illness). Successful Agenda screening is mandatory for the team. We will need to be advised in advance of team changes for Gatehouse booking.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-060fef
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/043164-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£260,000 £100K-£500K
Lots Value
£260,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 May 20263 weeks ago
Submission Deadline
26 Feb 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2026 - 30 Mar 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE PIRBRIGHT INSTITUTE
Additional Buyers

MISSING

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WOKING
Postcode
GU24 0NF
Post Town
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
TLJ25 West Surrey
Local Authority
Guildford
Electoral Ward
Normandy & Pirbright
Westminster Constituency
Surrey Heath

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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