Planning

Preliminary Market Engagement - Provision of Playground Asset Management

LEICESTER CITY COUNCIL

This public procurement record has 1 release in its history.

Planning

28 Jan 2026 at 09:17

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Leicester City Council is currently in the planning stage of a public procurement process, seeking to engage with the market regarding the provision of playground asset management solutions. The process is managed under the Preliminary Market Engagement (PME) exercise, with the goal of obtaining insights into available offerings, including commercial off-the-shelf solutions and innovative proposals. The focus is on managing and inspecting various recreational facilities such as play areas, multi-use games areas, BMX tracks, skate parks, parkour facilities, and outdoor gyms. This procurement falls under the goods category, specifically software packages and information systems, and invites interested parties to submit a questionnaire by the 11th of February 2026.

This exercise offers significant opportunities for businesses specialising in asset management solutions, whether they are established companies or small and medium-sized enterprises (SMEs). Leicester City Council's approach, which may include presentations from up to three suitable suppliers, allows for showcasing innovative or current market solutions that can cater to the Council's needs. The contract envisions a potential start date in October 2026 and includes a provision for renewal, providing long-term opportunity for the selected supplier(s). This tender is especially conducive to companies that focus on leveraging new technologies to enhance functionality and provide flexible, future-proof solutions.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Preliminary Market Engagement - Provision of Playground Asset Management

Notice Description

Leicester City Council (the Council) are commencing a formal Preliminary Market Engagement (PME) exercise in advance of intiatiaing a procurement process. The purpose of such engagement is to understand the level of market interest and to seek market intelligence on offerings in the market on both commercial off the shelf solutions as well as any innovatative proposals from organisations that may have an interest or expertise in this field The Council is aiming to procure a solution which will deliver and future proof the current functionality and additionally provide flexibility to exploit the use of new technology where this provides benefit to the business, in relation to the supply of asset management software for the management and inspection of play areas, multi-use games areas (MUGA's) bmx tracks, skate parks, parkour facilities and outdoor gyms

Planning Information

Please note that this is a Preliminary Market Engagement (PME) and not a formal invitation to tender. Suppliers are required to complete a questionnaire and submit their responses by 11 February 2026. To support our understanding of the solutions currently available in the market, and in addition to reviewing the submitted questionnaires, we may invite up to three suitable suppliers who meet the essential requirements outlined in the PME document to deliver an overview presentation of their solution and its functionality. The PME will be used to inform the anticipated contract value; therefore, a nominal value of £1 has been included in the notice. Further information about the process is available in the PME document, which can be accessed via the following link: https://procontract.due-north.com/Advert?advertId=0d3a8a39-25fc-f011-813c-005056b64545

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06105d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/007376-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£1
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Jan 20263 weeks ago
Submission Deadline
Not specified
Future Notice Date
31 Mar 20262 months to go
Award Date
Not specified
Contract Period
11 Oct 2026 - 11 Oct 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LEICESTER CITY COUNCIL
Contact Name
Pamela Chirara
Contact Email
pamela.chirara@leicester.gov.uk
Contact Phone
+44 1164543502

Buyer Location

Locality
LEICESTER
Postcode
LE1 1FZ
Post Town
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF21 Leicester
Delivery Location
Not specified
Local Authority
Leicester
Electoral Ward
Castle
Westminster Constituency
Leicester South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06105d-2026-01-28T09:17:52Z",
    "date": "2026-01-28T09:17:52Z",
    "ocid": "ocds-h6vhtk-06105d",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PXRT-5737-VBQD",
            "name": "Leicester City Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PXRT-5737-VBQD"
            },
            "address": {
                "streetAddress": "City Hall, 115 Charles Street",
                "locality": "Leicester",
                "postalCode": "LE1 1FZ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF21"
            },
            "contactPoint": {
                "name": "Pamela Chirara",
                "email": "pamela.chirara@leicester.gov.uk",
                "telephone": "+44 1164543502"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.leicester.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PXRT-5737-VBQD",
        "name": "Leicester City Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Please note that this is a Preliminary Market Engagement (PME) and not a formal invitation to tender. Suppliers are required to complete a questionnaire and submit their responses by 11 February 2026. To support our understanding of the solutions currently available in the market, and in addition to reviewing the submitted questionnaires, we may invite up to three suitable suppliers who meet the essential requirements outlined in the PME document to deliver an overview presentation of their solution and its functionality. The PME will be used to inform the anticipated contract value; therefore, a nominal value of PS1 has been included in the notice. Further information about the process is available in the PME document, which can be accessed via the following link: https://procontract.due-north.com/Advert?advertId=0d3a8a39-25fc-f011-813c-005056b64545",
                "dueDate": "2026-02-11T23:59:59+00:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "007376-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/007376-2026",
                "datePublished": "2026-01-28T09:17:52Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ocds-h6vhtk-06105d",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Preliminary Market Engagement - Provision of Playground Asset Management",
        "description": "Leicester City Council (the Council) are commencing a formal Preliminary Market Engagement (PME) exercise in advance of intiatiaing a procurement process. The purpose of such engagement is to understand the level of market interest and to seek market intelligence on offerings in the market on both commercial off the shelf solutions as well as any innovatative proposals from organisations that may have an interest or expertise in this field The Council is aiming to procure a solution which will deliver and future proof the current functionality and additionally provide flexibility to exploit the use of new technology where this provides benefit to the business, in relation to the supply of asset management software for the management and inspection of play areas, multi-use games areas (MUGA's) bmx tracks, skate parks, parkour facilities and outdoor gyms",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 1,
            "amount": 1,
            "currency": "GBP"
        },
        "mainProcurementCategory": "goods",
        "aboveThreshold": false,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-10-12T00:00:00+01:00",
                    "endDate": "2029-10-11T23:59:59+01:00",
                    "maxExtentDate": "2031-10-11T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "planning"
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-03-31T23:59:59+01:00"
        },
        "status": "planning"
    },
    "language": "en"
}