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Co-Op Academy Stoke-on-Trent - Lettings Tender

Co-Op Academy Stoke-on-Trent

This public procurement record has 3 releases in its history.

Award

14 Sep 2026 at 10:23

UK7 - Contract Details Notice
Award

22 Jul 2026 at 06:47

UK6 - Contract Award Notice
Tender

28 Jan 2026 at 12:06

UK4 - Tender Notice
Summary of the contracting process

Co-op Academy Stoke-on-Trent, part of Co-op Academies Trust, procured fully managed lettings services for its school in Stoke-on-Trent. The requirement covers efficient and effective management, promotion and commercial use of the school’s facilities, with the aim of maximising assets, increasing lettings income, supporting community engagement, creating positive social impact and maintaining the school’s reputation. The school has approximately 1,300 pupils and 120 teaching and support staff. The service falls within non-residential property renting or leasing services (CPV 70220000). The appointed provider is expected to work in partnership with the school, develop and improve the existing lettings operation, actively promote available facilities and help maintain the commercial viability of the service.

The procurement is complete: EDU Lettings was awarded the contract on 22 July 2026 and the contract was signed on 27 August 2026. The contract runs from 1 September 2026 to 31 August 2029, with an option to extend by up to two years, to 31 August 2031. Its awarded value is £1,050,000 excluding VAT (£1,260,000 including VAT). The procedure was a two-stage Competitive Flexible Procedure: a Procurement Specific Questionnaire stage followed by an Invitation to Tender. Four bids reached the final stage. Selection required a minimum score of 60%, and final evaluation gave equal weighting to price and quality, at 50% each. The opportunity was a single lot and was identified as suitable for SMEs and VCSEs.

This award shows that the school values a specialist lettings operator able to manage the full service rather than simply provide venue-booking administration. A credible competitor would need to demonstrate practical experience in promoting school or community facilities, maximising occupancy and developing income streams while protecting the school’s reputation. Partnership working, creative service improvements, consistent professional delivery and an understanding of community engagement and social impact would be important differentiators. The requirement also points to the need for financial capacity and robust risk protection: suppliers needed annual turnover of at least £300,000 and employers’ liability and public liability insurance of £5 million. The successful supplier was an SME, indicating that this scale of managed education lettings can suit smaller specialist providers.

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Notice Information

Notice Title

Co-Op Academy Stoke-on-Trent - Lettings Tender

Notice Description

Co-op Academies Trust: Co-op Academies Trust, founded in 2010 is a group of schools across the North of England doing things differently. Made up of Primary, Secondary, Special and Colleges we operate under the belief that by raising aspirations, offering a leading education alongside forward thinking experiences and opportunities outside of the classroom, we can develop tomorrow's leaders and help communities. Further information regarding the Trust can be obtained here: https://www.coopacademies.co.uk/ The Trust is tendering the fully managed lettings services for one of its schools, as below: Co-op Academy Stoke-on-Trent: We will deliver an exceptional education to all children and commit to achieving the very best outcomes. We will do this by ensuring a laser sharp focus on standards, in all senses of the word. This is how we will demonstrate our unrelenting ambition for every young person. Our decision-making will place children at the core, making sure we do the things today that will secure their futures. In turn, we will enhance the life chances of our young people, ensure that they have the best opportunities, and can realise their ambitions. Further information regarding the School can be obtained here: https://www.stokeontrent.coopacademies.co.uk/ Tender information: The successful tenderer will be required to provide an efficient and effective fully managed letting services for the Co-op Academy Stoke on Trent which has 1300 pupils and 120 teaching and support staff. The contract term being tendered is for three years, 1st September 2026 - 31st August 2029. There is an option for a further extension period for up to two additional years to 31st August 2031. The contract offers an excellent opportunity to review and propose enhancements to the current letting services at the schools. The school seeks to increase income streams and ensure the commercial viability of lettings by maximising all assets and actively promoting all facilities. A consistent, professional approach to lettings management is required, aiming to increase income, maintain and enhance the school's reputation, deliver a positive social impact, strengthen community engagement and potentially to attract new pupils. The school is not obliged to accept the best financial offer submitted for this tender, rather the school is keen to secure best value. Creative ideas as to how the lettings activity can be developed, improved and maximised, will be welcomed. The school seeks a contractor that is keen to work in partnership with them and who will deliver to its highest abilities, at all times. Competitive Flexible Procedure This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved. Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 50% price and 50% quality. Value of contract: The annual value of the current contract is PS62,000 (the total lettings revenue from the last contract year). Therefore the value of this contract is PS310,000 (above total x 5 as this contract is for a maximum of 5 years) The tender process will be run under a two stage Competitive Flexible procedure. Additional requirements and information: *The school has a minimum requirement for a contractor's employers' liability and public liability insurances of PS5 million *The minimum annual turnover that your company must have achieved to be considered for this opportunity is PS300,000 *The lettings services are currently contracted to Schools Plus

Lot Information

Lot 1

Renewal: There is an option for a further extension period for up to two additional years to 31st August 2031.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0610c6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/086731-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

70 - Real estate services

CPV Codes

70220000 - Non-residential property renting or leasing services

Notice Value(s)

Tender Value
£310,000 £100K-£500K
Lots Value
£310,000 £100K-£500K
Awards Value
£1,050,000 £1M-£10M
Contracts Value
£1,050,000 £1M-£10M

Notice Dates

Publication Date
14 Sep 20263 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
22 Jul 20262 months ago
Contract Period
1 Sep 2026 - 31 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Co-Op Academy Stoke-on-Trent
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
STOKE-ON-TRENT
Postcode
ST6 4LD
Postcode Area
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG23 Stoke-on-Trent
Delivery Location
TLG2 Shropshire and Staffordshire
Local Authority
Stoke-on-Trent
Electoral Ward
Burslem
Westminster Constituency
Stoke-on-Trent North

Supplier Information

Number of Suppliers
1
Supplier Name

EDU Lettings

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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