Planning

Fleet Maintenance

WORCESTERSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Planning

30 Jan 2026 at 14:40

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Worcestershire County Council is in the planning stage of procuring services for a fleet maintenance contract under the title "Fleet Maintenance." This contract falls within the services category, specifically for the repair and maintenance services of motor vehicles and associated equipment. The council seeks to explore local options within Worcestershire as they approach the end of their current fleet maintenance contract. The procurement process is aimed at ensuring uninterrupted operation of their 200+ vehicle fleet, essential for various services including Gritting, Home to School Transport, and Highways maintenance. A preliminary market engagement questionnaire is due by 2nd March 2026, allowing suppliers to provide input and feedback. The contract period is set to commence in January 2029, providing ample lead time for thorough planning and engagement.

This tender presents an excellent opportunity for local businesses specializing in vehicle repair and maintenance to support the operational needs of a significant public authority. Small and medium-sized enterprises (SMEs) with expertise in maintaining a diverse range of vehicles such as gritting vehicles, minibuses, and mobile libraries would be well-suited for this contract. The scope includes routine maintenance, defect repairs, statutory testing, and a recovery service for broken-down vehicles. By participating in this procurement process, businesses can potentially establish a long-term relationship with Worcestershire County Council, enhancing their portfolio and contributing to local government operations.

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Notice Information

Notice Title

Fleet Maintenance

Notice Description

Worcestershire County Council (WCC) owns and operates a fleet of circa 200+ vehicles that carry out its statutory duties in Gritting, Home to School Transport, Highways maintenance, Countryside Services and communities. The operation of this fleet covers the whole of Worcestershire and can be in operation 24hours a day seven days a week and requires a reactive maintenance provider to ensure that we are able to continue to provide our services to the residents of Worcestershire. We are currently approaching the end of our current Fleet Maintenance contract and wish to explore local options within Worcestershire for the delivery of this service. Description of the service: The Contractor maintains, repairs and services the fleet to minimise disruption to the WCC' s operations and maximise vehicle availability. The Contractor provides a routine maintenance and non-routine / defects repair service for vehicles and equipment in the WCC's fleet. The Contractor provides a statutory testing service for vehicles and equipment in the WCC's fleet. The Contractor collects and returns vehicles to their normal place of operation. The Contractor provides a recovery service to promptly recover broken down vehicles for repair. The fleet consists of a mixture of: Gritting Vehicles Minibuses both tail lift and non-tail lift Car derived vans 4x4s and Mobile Libraries

Planning Information

WCC is approaching the end of our current Fleet Maintenance contract and wish to explore local options within Worcestershire for the delivery of this service. We are in the first instance seeking feedback from suppliers through a preliminary market engagement questionnaire. Please use the attached MS Form to submit your response https://forms.office.com/pages/responsepage.aspx?id=hxj0rDe900WeZUfN5I3IWnsTta1v1JlAt7ReKvpcRl1UNVc0Mk4zRDlQMU9JWThMUUlNSFNTSThDTi4u&route=shorturl

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-061324
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/008523-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50110000 - Repair and maintenance services of motor vehicles and associated equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Jan 20263 weeks ago
Submission Deadline
Not specified
Future Notice Date
2 Mar 20261 weeks to go
Award Date
Not specified
Contract Period
1 Jan 2029 - 2 Jan 2029 30 days
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WORCESTERSHIRE COUNTY COUNCIL
Contact Name
Not specified
Contact Email
procurement@worcestershire.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
WORCESTER
Postcode
WR5 2NP
Post Town
Worcester
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG12 Worcestershire CC
Delivery Location
TLG12 Worcestershire CC
Local Authority
Worcester
Electoral Ward
Nunnery
Westminster Constituency
Worcester

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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