Award

MFD Renewal

UNIVERSITY OF SUSSEX(THE)

This public procurement record has 1 release in its history.

Award

02 Feb 2026 at 09:59

Summary of the contracting process

The procurement process for the "MFD Renewal" contract was conducted by the University of Sussex, a public body focused on education located in Brighton, United Kingdom. The process falls under the services category, specifically for services related to printing, classified under CPV code 79820000. The procurement aimed to provide and maintain Multi-Function Devices (MFDs) for lease, including maintenance, repairs, consumables, and software support throughout the UK. This is a 12-month extension to an original five-year managed print contract, awarded to Kyocera Document Solutions UK Limited. The award, valued at £266,712.68, was formalised on 20 January 2026 under a limited procurement method without prior publication of a call for competition, in compliance with the outlined legal framework (Directive 2014/24/EU).

This tender presents an opportunity for businesses specialising in printing services and equipment leasing. Companies that can offer comprehensive solutions encompassing hardware supply, maintenance, and print management software might find this contract beneficial for showcasing their capabilities in supporting large organisations such as universities. Large-scale suppliers with the capability to deliver across various regions in the UK and handle extensive service level agreements would be particularly well-suited to secure contracts of this nature. The contract's extension highlights the potential for long-term partnerships with institutions requiring reliable and efficient print management services.

How relevant is this notice?

Notice Information

Notice Title

MFD Renewal

Notice Description

Provision and maintenance of print Multi-Function Devices (MFD) that covers the lease of MFDs as well as maintenance, parts, repair, re-supply of consumables, print management software, and on-site support.

Lot Information

Lot 1

Provision and maintenance of print Multi-Function Devices (MFD) that covers the lease of MFDs as well as maintenance, parts, repair, re-supply of consumables, print management software, and on-site support

Options: 12 month extension

Procurement Information

This is a framework call off CBC Framework Agreement Y11171

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0613d3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/008783-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

79820000 - Services related to printing

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£266,712 £100K-£500K

Notice Dates

Publication Date
2 Feb 20264 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
20 Jan 20262 weeks ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SUSSEX(THE)
Contact Name
Kasia Thomas
Contact Email
kasia.thomas@sussex.ac.uk
Contact Phone
+44 1273606755

Buyer Location

Locality
FALMER, BRIGHTON
Postcode
BN1 9RH
Post Town
Brighton
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ21 Brighton and Hove
Delivery Location
Not specified

Local Authority
Brighton and Hove
Electoral Ward
Coldean & Stanmer
Westminster Constituency
Brighton Pavilion

Supplier Information

Number of Suppliers
1
Supplier Name

KYOCERA DOCUMENT SOLUTIONS

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0613d3-2026-02-02T09:59:59Z",
    "date": "2026-02-02T09:59:59Z",
    "ocid": "ocds-h6vhtk-0613d3",
    "description": "This is a 12 months extension to an original 5 year Managed Print Contract.",
    "initiationType": "tender",
    "tender": {
        "id": "US_20098",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "MFD Renewal",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79820000",
            "description": "Services related to printing"
        },
        "mainProcurementCategory": "services",
        "description": "Provision and maintenance of print Multi-Function Devices (MFD) that covers the lease of MFDs as well as maintenance, parts, repair, re-supply of consumables, print management software, and on-site support.",
        "lots": [
            {
                "id": "1",
                "description": "Provision and maintenance of print Multi-Function Devices (MFD) that covers the lease of MFDs as well as maintenance, parts, repair, re-supply of consumables, print management software, and on-site support",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price"
                        }
                    ]
                },
                "hasOptions": true,
                "options": {
                    "description": "12 month extension"
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "D_OUTSIDE_SCOPE",
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "description": "The procurement falls outside the scope of application of the directive"
            }
        ],
        "procurementMethodRationale": "This is a framework call off CBC Framework Agreement Y11171"
    },
    "awards": [
        {
            "id": "008783-2026-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-COH-02246366",
                    "name": "Kyocera Document Solutions UK Limited"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-COH-RC000672",
            "name": "UNIVERSITY OF SUSSEX(THE)",
            "identifier": {
                "legalName": "UNIVERSITY OF SUSSEX(THE)",
                "id": "RC000672",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "Sussex House",
                "locality": "Falmer, Brighton",
                "region": "UKJ21",
                "postalCode": "BN19RH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Kasia Thomas",
                "telephone": "+44 1273606755",
                "email": "kasia.thomas@sussex.ac.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.sussex.ac.uk",
                "classifications": [
                    {
                        "id": "BODY_PUBLIC",
                        "scheme": "TED_CA_TYPE",
                        "description": "Body governed by public law"
                    },
                    {
                        "id": "09",
                        "scheme": "COFOG",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-02246366",
            "name": "Kyocera Document Solutions UK Limited",
            "identifier": {
                "legalName": "Kyocera Document Solutions UK Limited",
                "id": "02246366",
                "scheme": "GB-COH"
            },
            "address": {
                "locality": "Hemel Hempstead",
                "region": "UK",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-150977",
            "name": "The University of Sussex",
            "identifier": {
                "legalName": "The University of Sussex"
            },
            "address": {
                "locality": "Brighton",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-COH-RC000672",
        "name": "UNIVERSITY OF SUSSEX(THE)"
    },
    "contracts": [
        {
            "id": "008783-2026-1",
            "awardID": "008783-2026-1",
            "status": "active",
            "value": {
                "amount": 266712.68,
                "currency": "GBP"
            },
            "dateSigned": "2026-01-20T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            }
        ]
    },
    "language": "en"
}