Grounds Maintenance Edinburgh & East Lothian

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0613f3-2026-05-04T11:16:48+01:00",
    "date": "2026-05-04T11:16:48+01:00",
    "ocid": "ocds-h6vhtk-0613f3",
    "description": "Please note that HES cannot sign up to suppliers Terms and Conditions. HES will not negotiate at point of award or post contract award. (SC Ref:830983)",
    "initiationType": "tender",
    "tender": {
        "id": "HES/C/4325",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Grounds Maintenance Edinburgh & East Lothian",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "77314000",
            "description": "Grounds maintenance services"
        },
        "mainProcurementCategory": "services",
        "description": "Historic Environment Scotland are looking to appoint a supplier to provide grounds maintenance services for Edinburgh and East Lothian during the months of April to October. Sites included in this contract are listed below, however HES reserves the right to add or remove sites dueing the lifetime of the contract. - Craigmillar Castle - Tantallon Castle - Hailes Castle - Doon Hill",
        "lots": [
            {
                "id": "1",
                "description": "Please see Document 2 - Specification for full contract requirements",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60%"
                        },
                        {
                            "type": "price",
                            "description": "40%"
                        },
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60%"
                        },
                        {
                            "type": "price",
                            "description": "40%"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2028-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Once the initial two years is up, there is an option to extend the contract for a further two years, which will be reviewed annually."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.",
                    "minimum": "Public Liability Insurance - 10 million Employers Liability Insurance - In accordance with any legal requirements for the time being in force.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2026-03-04T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2026-03-04T12:00:00Z"
        },
        "bidOpening": {
            "date": "2026-03-04T12:00:00Z"
        },
        "hasRecurrence": true,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "recurrence": {
            "description": "If all extensions are used then the contract will be up for renewal in 2030"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-1169",
            "name": "Historic Environment Scotland",
            "identifier": {
                "legalName": "Historic Environment Scotland"
            },
            "address": {
                "streetAddress": "Longmore House, Salisbury Place",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH9 1SH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1316688866",
                "email": "procurement@hes.scot",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://historicenvironment.scot",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00164",
                "classifications": [
                    {
                        "id": "NATIONAL_AGENCY",
                        "scheme": "TED_CA_TYPE",
                        "description": "National or federal agency/office"
                    },
                    {
                        "scheme": "COFOG",
                        "description": "Built Environment, Conservation, Tourism and Heritage"
                    },
                    {
                        "scheme": "COFOG",
                        "description": "Built Environment, Conservation, Tourism and Heritage"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-595",
            "name": "Edinburgh Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "locality": "Edinburgh",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-69451",
            "name": "Nurture Landscapes Ltd",
            "identifier": {
                "legalName": "Nurture Landscapes Ltd"
            },
            "address": {
                "streetAddress": "Nurture Landscapes LTD, Nursery Court, London Road",
                "locality": "Windlesham",
                "region": "UK",
                "postalCode": "GU20 6LQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7769674614"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-1169",
        "name": "Historic Environment Scotland"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000822262"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000822262"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "040769-2026-HES/C/4325-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-69451",
                    "name": "Nurture Landscapes Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "040769-2026-HES/C/4325-1",
            "awardID": "040769-2026-HES/C/4325-1",
            "status": "active",
            "value": {
                "amount": 25569.15,
                "currency": "GBP"
            },
            "dateSigned": "2026-04-23T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 9
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 6
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 9
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 9
            }
        ]
    }
}